WILTSHIRE VOLLEYBALL ASSOCIATION
GENERAL MEETING
Held at Mortem Residence, Calne
Tuesday, 30th November 2010 at 19:40
Start of meeting 19:40
1. Present
Cliff Ball Chair Wootton Bassett
Paul Rainey Secretary Olympiad
Serena Morten Treasurer Calne
Richard Howells Mixed League Wootton Bassett
Matt Stevens Junior Development (Girls) Devizes
Neil Bentley Calne
Jenny Boorman Child Protection Officer Calne
Hans Kaashoek Devizes
John Bird Salisbury
Steve Spurlock Aquae Sulis
2. Apologies
Sarah Newstead Ladies Development Devizes
Su Brennand Junior Development (Boys) Melksham
Jorg Steimer Wootton Bassett
Paul Goddard Aquae Sulis
3. Minutes of previous meeting
Everyone accepted the minutes as a true account of the meeting held on 6 September 2010.
4. Matters arising
a. Mixed league
1. It was agreed that there would be a guide generated to enter results on the website (www.wva.org.uk)
ACTION – Richard Howells to generate guide.
2. It
was agreed that player registration must still be done 24 hours prior
to playing the match. Registration to be done via a phone call or email
(text message is not classed as a method of registration).
ACTION – Richard Howells to re-distribute club contacts.
b. A.O.B.
1. ACTION – Treasurer to continue investigation of SWVA reimbursement of good will money.
2. Cliff Ball requested that the “Role of honour” should be updated. Cliff has some details but not all.
ACTION – Trophy list to be obtained from Irwin
ACTION – Trophies to be returned to Cliff Ball
3. ACTION – WVA website to have a link to the EVA rules.
c. Child protection officer
1. ACTION - Clubs to inform Jenny Boorman who their CWO is.
1. Aquae Sulis
2. Olympiad
2. ACTION – A basic guide to volleyball club child welfare to be put on the WVA website. – IN PROGRESS
3. ACTION – Matt to inform Jenny of course dates in Wiltshire so they can be put on the WVA website.
5. Treasurers Update
a. It was mentioned that both Melksham and Aquae Sulis are still to pay registration.
ACTION – Melksham and Aquae Sulis to pay registration fees.
b. The
cost of trophies for the season normally is around £150 - £250 so this
has to be considered in the outgoings as does the cost of the end of
season tournament etc. which can potentially be up to £500
6. Child Welfare Update
a. There have been no incidences regarding child welfare within the Wiltshire Volleyball Association reported.
b. Salisbury have requested a hard copy of the child welfare documentation to be provided to the club.
ACTION – Provide Salisbury club with a hard copy of the child welfare documentation.
c. A
child welfare officer should be nominated for each club that has junior
players. If an officer has not been organised then Jenny Boorman could
be used (on request) as the contact until the club has organised an
official.
ACTION – Melksham and Aquae Sulis to inform Jenny Boorman if they have a Child welfare officer.
d. People at the meeting were informed that all club coaches should be CRB checked.
7. Mixed League Update
a. There
was an initial misunderstanding of the fixture requirements for Calne
and Devizes clubs which required the league fixtures to be shuffled
prior to the start of the league. The league is now up and running
relatively smoothly the league secretary is generally happy with how
things are going.
b. The
data entry onto the Website is slightly slow but seems to be working on
the whole. Bonus points for data entry are being added but this has
not been fully automated yet. A future development for the system will
be that it will inform the away team that the home team have entered
their results and is ready for checking.
c. Any disagreements will be dealt with in a fair manner.
8. Ladies and Junior League
a. Report in appendix a.
b. It
was requested that if a club enters a team that they stick to their
decision. It is better to turn up with some players and then borrow
some players rather than pull out and the fixtures having to be
re-arranged.
c. Costs of the competitions should be sent to the treasurer.
9. Competitions
a. Reports for Pre-Season Cup, Dave Kinder Cup and End of Season Tournament are in appendix b.
b. Everyone agreed that Devizes has done a good job sorting out the Pre-Season Cup.
c. Preferred day for the end of season tournament was Sunday.
ACTION – Competition secretary to write rules for the completion and bring them to the next meeting.
d. Dave
Kinder Cup second round to be completed by end of January. The draw
for the semi final to be drawn latest by the end of January.
ACTION – Cliff Ball and Richard Morten to check for old rules.
10. Junior Development And Competitions
a. Report for Junior Development is in appendix c.
11. Mavericks Ladies
a. Players from all clubs are welcome.
b. Report for Junior Development is in appendix d.
12. Club Round Up
a. Olympiad – Season going OK with a couple of new players. Struggling a bit for officials due to having only 1 team.
b. Calne – Number of players are slightly down but just OK to keep 3 teams going.
Finances have been restructured.
Cliff Ball has done some of the coaching of the training sessions. Members are enjoying the change.
Juniors are going well.
c. Wootton
Bassett – Playing with 2 teams in the Wiltshire leagues. B team is
struggling a bit due to the ladies playing South West League.
d. Aquae
Sulis – This season has been a bit of an upheaval due to quite a few
players leaving. Turning up with 6 new players at a match.
Committee is struggling but surviving.
4 new men in the club.
Players will hopefully get better with some stability in the club.
e. Salisbury – Club has grown with 24 registered players and 10 – 12 unregistered.
Venue is an issue due to the numbers so looking at more coaches (need a training course) to split the training.
The club is in schools to bring on juniors and the new website helped as well.
Other clubs can use the
sports hall if required most weekends if needed but it will be out of
action from 23/12 – 3/2 due to exams.
The 2011 Salisbury Volleyball Tournament is on the weekend of 19th/20th/21st August.
The cost is £75 EVA affiliated; £85 non
EVA affiliated team. Cost includes entry, camping, parking and disco
for six people (£1 per extra person).
f. Melksham – Having problems with numbers.
Training now moved to Tuesday night at the Christie Miller Sports Centre.
g. Devizes – Lavington after school club on Fridays (aged 11 and 14) attendance now over 14.
Club junior sessions on Thursdays now have only 3 – 7 due to U16s moving up to the senior training.
Advertising has recruited 4 new adult players and the club is trying to encourage more.
South West men’s are going ok with 3 wins and 3 losses. The players are enjoying playing at this level and are progressing well.
Wiltshire league 1st team have played two matches and won both. A power cut during a match caused matches to be postponed. The 2nd team have played one match against our 1st team and the 3rd team, comprising of mainly development juniors, have competed well in both matches they have played in.
Finding it hard to play matches on Sunday’s due to Mavericks Ladies, junior tournaments and SW fixtures.
13. WVA Rules/ Constitution
a. Need to look at rules and send out.
ACTION - Paul Rainey to send out rules via email (and forum) and get clubs to suggest changes.
b. Elected officers need to have a look at the constitution.
14. A.O.B.
a. Devizes – Melksham turned up for a match with 5 players. Requested a ruling from League Secretary.
ACTION – Richard Howells to rule within 1 week. Clubs have the right to appeal.
b. Salisbury
1. Tim Kirton to be removed from the contact list and John Bird to be added. Emails to certain team members needs to be limited.
2. Suggestion
of starting an “Area Cup” with Southampton and Portsmouth next season.
Recommendations accepted (Champions league, rounds or day event).
c. Cliff Ball
1. Any
rulings or comments should not be personal as all of the organisers are
volunteers. Should there be a code of ethics in the rules?
2. Upcoming
referees course. – There are 9 places taken by clubs from WVA at £35
per person and suggested to pay £10 per currently registered WVA person.
Unanimous decision to pay the £10 per person.
d. Dave Kinder Cup Ruling.
Salisbury Druids played
Aquae Sulis in the cup but both teams played unregistered players. The
competitions secretary ruled that both teams should be disqualified as
per the rules; “players must be registered no later than 24 hours prior
to the start time of the scheduled fixture”. Both teams appealed the
decision. During the discussion regarding the fixture it was agreed
that the ruling by the competition secretary was correct but raised
issues with the wording of the rules. A number of scenarios were
suggested for the outcome of the appeal and a vote by the executive
committee was held.
1. Vote 1 – Both teams disqualified.
3 for, 3 against. Casting vote by Chairman was against disqualification.
2. Vote 2 – The result of the match played stands
0 for, 6 against.
3. Vote 3 – Match replayed before 22 December. If the match can’t be arranged then both teams are disqualified.
6 for, 0 against.
15. Next meeting to be held 16th February at the Hare and Hounds, Hare & Hounds Street, Devizes, SN10 1LZ.
16. The Chairman thanked everyone for coming and meeting closed 22:45
17. Appendices
a. Ladies and Juniors League Secretary report 30th November 2010
Apologies for not being able to make this meeting, my coach said I wasn’t allowed to miss Wiltshire Mavericks training tonight!
The Ladies and Juniors
league have had two fixtures so far, one in October and one in November.
Both fixtures were reasonably well attended - although at both there
were last minute adjustments needed with the schedule, as teams entered
then pulled out at the last minute! This is really frustrating, as I
have been organised by sending out schedules to all clubs, who have
entered, before each fixture. I am hoping this is the last time it will
happen!
I have been updating the
ladies and juniors web page on the WVA website after each fixture so
everyone should know how their club is doing!
However, I do think there is a need to develop more ladies and juniors within the WVA and encourage more players to attend.
The next fixture is the Christmas cup in a few weeks on 12th December. Thank you to all clubs who have attended for their support with this league.
Here is the current league table after the two fixtures:
|
Team
|
Points
|
|
Devizes
|
19
|
|
Salisbury
|
18
|
|
Wootton Bassett
|
18
|
|
Bath
|
9
|
|
Calne
|
0
|
Sarah Newstead
Devizes Volleyball club
L&J secretary 2010
b. Competitions
Pre-Season:
A good turnout for the pre-season tournament with 7 teams entering.
Matches were close in
both pools and semi finals. The end results being Devizes 6X winning the
Cup and Devizes Barrels winning the Shield
The number of teams entering was really encouraging for volleyball in Wiltshire
Dave Kinder Cup:
1st round taken place.
Devizes 6X beat W. Bassett Bees
Salisbury Druids beat Aquae Sulis
Calne A beat Calne B.
Quarter Final draw:
Calne A v Devizes 6X
Salisbury Druids v Devizes B
Melksham V Olympiad
Salisbury B V W. Bassett A
As of yet I have not
been informed of any of these fixtures being arranged other than
Salisbury Druids v Devizes B. Please can I remind teams that all matches
will need to be played by the end of January.
Overall the competition
has run smoothly, however I have seen some difficulties with teams not
having any 'free' dates to arrange the fixture on. This has been
compounded with a slightly later league start and some very hectic
schedules for teams. Can I remind teams that other venues can be used
not only each clubs home venue.
I would like to say that
I can see why there is a lack of volunteers in Wiltshire. Devizes
stepped forward to run the competitions this season when no other club
was willing to at the WVA AGM (thanks to W. Bassett who have been
competitions secretary for the last few years). As a result of this
Devizes have put themselves in a position where they need to ensure the
competitions run smoothly and fairly. If difficult decisions need to be
made we will do so in accordance to the WVA rules that all clubs have
signed up to when entering the competitions. We cannot be biased or make
subjective rulings, but must follow the rules to be fair to all. If
clubs are affected by this and feel aggrieved then it is within their
right to lodge an appeal to be heard by the WVA Exec Committee. As a
club my partner and I do not expect to receive emails stating that we or
certain individuals are not welcome at events any more, due to these
decisions. I would hope that we can deal with issues in a responsible
and adult way in the future without being judgemental on any one club or
individual. If this continues to be the case then I will seriously
consider my role within the WVA. Devizes as a club does not want to
annoy anyone or upset anyone in running these competitions, however in
certain cases we will have to make decisions not everyone will be happy
with for a variety of reasons.
End of Season:
We are looking at the
3rd weekend in May (14/15th May). No venue has been explored yet.
Perhaps Tidworth / Christie Miller are possibilities.
c. Junior Development
U18 Men:
Devizes have entered the
U18 Men’s National Cup with Team Southampton as we do not have enough
U18s in Wiltshire to compete as an individual team. The 1st round was on Sunday 21st
November. The team won all two of their matches comprehensively and are
through to the last 16 teams in the country. Players from Wiltshire:
George Sayers (Devizes)
Joe Waterman (Devizes)
Rob Cannings (Devizes)
Christian Grimes (Devizes)
Luke Wiltshire is coaching this team, thanks to Luke for doing this.
U16 Girls:
The Wiltshire Mavericks U16 girls received a bye in the 1st round due to them getting into the U15G semi finals last season. 2nd Round on the 9th January. The girls will be training on the 11th and 12th December in preparation for this.
South-West Grand Prix:
Melksham, Calne and
Devizes have entered the two GPs this season. Results have been positive
with all clubs winning and coming runners up in either the U12, U13 or
U14 competitions.
d. Mavericks Ladies
The women have competed
well in the National League this season and currently sit top of the NVL
Division 3 west having only lost one of seven matches. Experienced
players like Kelly Jones and Cinzia Craighero, who both played in the
top division last season have joined us. Hannah Tyre has also made a
return and all three have boosted the team greatly. We have a nice blend
of players with some very good U16s mixed in with some experienced
players.
Tony Sullivan has come on board and is now helping me with training. His experience is already benefiting the team.
We are still looking for more players to join us at training on Tuesday nights at Christie Miller from 20:00-22:00.
The club would again like to thank the WVA for covering our league and registration fees for this season.