Wiltshire Volleyball Association https://wva.org.uk RSS feeds for Wiltshire Volleyball Association 60 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/1022/December-2015-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=1022 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=1022&PortalID=0&TabID=169 December 2015 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/1022/December-2015-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING Hosted by Matt Stevens/Sarah Newstead Wednesday 2nd December 2015 at 19:20   1.      Present: Cliff opened the meeting and thanked those in attendance: Cliff Ball (CB)                          Chair                                                   Calne Comets Paul Escott (PE)                     Treasurer                                            Olympiad Matthew Stevens (MS)           League Secretary                               Devizes Sarah Newstead (SN)                        Ladies Development Officer              Devizes Richard Morten (RM)             Vice-Chair                                           Calne Comets Tamara Gibson                                                                                   Salisbury Irwin Aiken                                                                                          RW Bassett John Dowell                                                                                        Devizes   2.    Apologies: Jenny Boorman          Welfare Officer                                   Calne Comets Steve Grimes              Outdoor Development Officer                        Devizes Paul Rainey (PR)        Secretary                                            Olympiad John Postance (JP)    Competitions Secretary                      Salisbury Neil Bentley (NB)        Junior Development Officer               Calne Comets David James                                                                           Erlestoke Phil Heads                                                                               RW Bassett John Bird                                                                                 Salisbury   Non-Attendance: Erlestoke, Swinton Clubs to be fined for non-attendance.   3.      Minutes of Previous Meeting: Minutes of General Meeting Wednesday 9th September 2015 accepted as a true account.   4.      Matters Arising: See action grid   5.      Executive Officers Reports: a.    Chair – Cliff Ball: Going well and Paul Escott (treasurer) has settled into this key post. MS to finish League Secretary at the end of this season. CB has suggested the post is rotated.   b.    Vice Chair – Richard Morten. No report.   c.    Secretary – Paul Rainey. No report.   d.    Treasurer – Paul Escott                                           i.    £3905 in main account. £123 cash.                                          ii.    Suggestions for money: taster sessions were suggested. Coaching and referee course subsidies are ongoing. Match ball suggested by CB but meeting felt it was not necessary for established clubs.                                         iii.    No outstanding fees.                                        iv.    Treasurer out of the country frequently but should be able to collect emails. Chair to hold two cheques for emergencies.   e.    Club Welfare – Jenny Boorman No issues to report.  RM advised that VE Safe Guarding policy prohibits one on one electronic communications with juniors. This includes text, emails and FB messaging.   f.     WVA League – Matt Stevens                                           i.    The web site still not running as required. MS needs to update each individual player record which isn’t practical but can change match dates so that all players were registered prior to the match. Alternatives were discussed. Suggestion to approach Web Master for other privileges to ease task (for a fee).                                          ii.    Fixtures to be added to web page with a later date than actually played to enable the web site to be updated approved by meeting. MS.                                         iii.    Current league positions unknown but should be available when the web site is updated.                                        iv.    League playoffs date to be arranged by MS.                                         v.    Time keeping for matches must be efficient to ensure double headers do not overrun.                                        vi.    Due to web site difficulties clubs will be given an amnesty if an unregistered player has played more than one match. Only the first match will be forfeited.   g.    Ladies and Juniors – Sarah Newstead                                           i.    All fixture dates are on the WVA site.                                          ii.    First fixture in October successful with 4 teams.                                         iii.    Next fixture and Christmas Cup is on 12th December.   h.    Competitions – Tamara Gibson (on behalf of Salisbury)                                           i.    Chairman very pleased with Pre-season tournament teams and organisation. Thanks to JP.  Teams should not leave early if they have refereeing responsibilities.                                          ii.    Dave Kinder Cup. First round to be played by end of December. Date to be set for the final.                                         iii.    End of Season. Organisation ongoing. CB planning to run the Presentation Evening separately from the EoS Tournament.   i.      Junior Development – Neil Bentley                                           i.    Has not yet organised an U15 team for the National Championships or any junior tournaments within the county.  Approaches to schools about running a schools tournament appears to have fallen on deaf ears.                                          ii.    MS. 3 Devizes boys, playing for Exeter Storm, have qualified for the 2nd round.   j.      Outdoor Development – Steve Grimes                               i.        No final played in September but will try to expand next summer season.   k.    Mavericks Men’s & Ladies                               i.        NVL – John Dowell:  Mavericks training every other Tuesday, cost £5.00. All clubs welcome to train. Currently lower mid table.                              ii.        Bath Wiltshire Mavericks Ladies – Matt Stevens:  Played 5 won 1, lost 4. Steep learning curve, good numbers at training. No sponsorship available yet.                             iii.        SW Mens. No team but seems to be some interest within the county. Needs an organiser for next season.                            iv.        SW Ladies (Mavericks Ladies):  16 registered players, difficult to manage. Decided not to take more than 9 players to a match. Played 3 triangular matches, won 3 lost 3.                             v.        SW Ladies (RWC Ladies) Team playing and meeting fixtures.       6.    WVA Club Summary Reports: a.    Calne Comets – trains on Friday with 16 or more players. Juniors at least 12. Two teams in league which is disappointing but will hopefully reconsider next season. New shirts with sponsor, WithStyles, a local sportswear shop. b.    Royal Wootton Bassett – split training sessions between ladies and men due to net height with occasional mixed sessions.  Juniors sessions with about 6. c.    Olympiad – can’t comment on A team. B Team have one two, lost two. Training sessions getting between 10 and 15 with players coming from Swindon and Tidworth as well as locally. d.    Devizes – training split between Tuesday and Thursday, mainly juniors on Thursdays. Matches going well, lost one match. After-school club has 20 members. New kit on order. e.    Salisbury – ladies and juniors train on Thursdays, new players coming through. Men train later in evening. Chased VE and are about to set up a satellite club with two local schools. Tamara and John P leading. WASP also supporting.  Salisbury are also playing in the Hampshire league. f.     Swinton – No report. g.    Erlestoke – We have a strong interest in the jail at the present time, we are coaching the squad twice a week as well as additional one on one training with keen beginners. Carly Lane has been coming in to coach the squad and entertaining the prisoners with her colourful vocabulary! Our interest is such that we are considering [if we get promoted] entering [if allowed] an additional B team for next season,this would also get other staff from the jail involved allowing us to actually attend meetings! We are also looking for friendly matches on Sunday afternoons 1230-1600.   7.    AOB: a.    Some clubs would urgently would like a junior tournament (MS). b.    PE asked about any expenses. Only Pre-season and meeting food were outstanding.         8.    Date of Next WVA Meeting:   Tuesday 1 March 2015 19:00.  Venue: Calne Leisure Centre or Matt Stevens / Sarah Newstead Meeting closed 21:35   Actions Grid – Note: closed items will be removed from the next action grid       Date Item no. Item Action   1 10 Mar 2015 5d i Clubs to confirm at next meeting who is DBS checked by VE, to be reported to Jenny Boorman. ALL CLUBS Check if coaches need to be DBS cleared, Check with Jenny RM 2 10 Mar 2015 5d i Matt Stevens to send list of club welfare officers. MS Ongoing 3 09 Sep 2015 4a i The League Secretary and the Treasurer will work out a method to track payments. MS/PE All clubs have paid registrations and entries. Appears to be working. PE. CLOSED 4 09 Sep 2015 4a ii From AGM. WVA documents to be uploaded to web page. Revisit. CB Ongoing 5 09 Sep 2015 5d ii New address form for cheque book to be counter-signed. Should read bank statements. PE CLOSED 6 09 Sep 2015 5d iv Treasurer needs his personal email address to be used, not work. ALL CLOSED 7 09 Sep 2015 5g ii Dates for Ladies and Juniors to be added to web page. SN CLOSED a8 09 Sep 2015 5h iii End of Season Tournament advised to booked early. JP Suggested Sat 14 May JP Ongoing 9 09 Sep 2015 5i ii The hall at Lavington is available for use on the mornings of a Mavericks Ladies home game. Book via Matt. ALL CLOSED 10 09 Sep 2015 5k iv/v Female player wishing to train/play with SW League squads should contact Karen York for Mavericks and Phil Heads for RWB ALL CLOSED 11 09 Sep 2015 7a Summary of new net rule to be sent to League Secretary, including link to training video. RM Ongoing 12 09 Sep 2015 7f League secretary to send out the list of nominated club reps. MS CLOSED 13 09 Sep 2015 7f MS suggested minutes should be sent to all registered players. Secretary to follow up. PR Ongoing, mail addresses from MS 14 02 Dec 2015 5dii Taster sessions ALL   15 02 Dec 2015 5e VE Safe Guarding policy ALL   16 02 Dec 2015 5fi Web Master to be approached for improved facilities for a suitable fee (bulk update). PE   17 02 Dec 2015 5fi League secretary to add all fixtures with later date than the match was played. MS   18 02 Dec 2015 5fiv League playoffs date to be arranged.   MS   19 02 Dec 2015 5fv Teams must ensure the times are adhered to, unless there are unusual circumstances. ALL   20 02 Dec 2015 5fv Current league rules to be sent out. CB   21 02 Dec 2015 5hi Teams should not leave early if they have refereeing responsibilities. ALL   22 02 Dec 2015 5hii Dave Kinder Cup final date to be set. JP   23 02 Dec 2015   SW Mens needs a manager next season. ALL         Erlestoke would like to play friendlies on Sundays between 12:30 and 16:00 ALL       7a                                 WVADocumentEditorAccount Mon, 08 Feb 2016 20:12:00 GMT f1397696-738c-4295-afcd-943feb885714:1022 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/1021/September-2015-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=1021 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=1021&PortalID=0&TabID=169 September 2015 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/1021/September-2015-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING Held at The Hare & Hounds Pub, Devizes Wednesday 9th September 2015 at 19:00   1.      Present: Cliff opened the meeting and thanked those in attendance: Cliff Ball (CB)                          Chair                                                   Calne Comets Paul Escott (PE)                     Treasurer                                            Olympiad Neil Bentley (NB)                    Junior Development Officer               Calne Comets Matthew Stevens (MS)           League Secretary                               Devizes Sarah Newstead (SN)                        Ladies Development Officer              Devizes Richard Morten (RM)             Vice-Chair                                           Calne Comets Phil Heads                                                                                           RW Bassett Sophie Leonard                                                                                   Swinton Matt Morten                                                                                        Calne Comets Tamara Gibson                                                                                   Salisbury   2.    Apologies: Jenny Boorman          Welfare Officer                                   Calne Comets Steve Grimes              Outdoor Development Officer                        Devizes Paul Rainey (PR)        Secretary                                            Olympiad Irwin Aiken                                                                              RW Bassett John Postance (JP)    Competitions Secretary                      Salisbury David James                                                                           Erlestoke   Non-Attendance: Erlestoke Clubs to be fined for non-attendance.   3.      Minutes of Previous Meeting: Minutes of General Meeting Tuesday 10th March 2015 accepted as a true account.   4.      Matters Arising: a.    From WVA Gen meeting 10th March 2015: 5di. Clubs to confirm at next meeting who is DBS checked by VE, to be reported to Jenny Boorman.  Matt Stevens to send list of club welfare officers.                               i.        It was discussed how to ensure team/player payments are made in a timely fashion. League Secretary and Treasurer to work out a method to track payments.                              ii.        AGM Updates 3a WVA documents to be uploaded.   5.      Executive Officers Reports: a.    Chair – Cliff Ball: Welcomed the new committee and wished all good luck for new season.   b.    Vice Chair – Richard Morten. No report.   c.    Secretary – Paul Rainey. No report.   d.    Treasurer – Paul Escott                                           i.    Nothing to report at this stage of the season.                                          ii.    New address form for cheque book to be counter-signed.                                         iii.    Accounts will be moved on to electronic system.                                        iv.    Treasurer needs his personal email address to be used, not work.   e.    Club Welfare – Jenny Boorman No issues to report.   f.     WVA League – Matt Stevens                                           i.    All clubs entered on time, one team less than last year (Calne Asteroids). Swinton may need to withdraw and will let WVA know soonest.                                          ii.    Tammi (Salisbury) requested all league emails to go to her in addition to league reps.                                         iii.    Fixtures have been published and any changes requested by 21st September. Any new teams would need to enter in the next ten days.                                        iv.    Cliff issued score pads to club representatives except Erlestoke.                                         v.    Matt (League Secretary) was thanked on behalf of the WVA Committee.                                        vi.    Paul E (Treasurer) asked how fines are paid. Fines outstanding are £30 for Salisbury and £20 for Swinton.   g.    Ladies and Juniors – Sarah Newstead                                           i.    Fixtures for L&J are included in the fixture list. First fixture is 24 Oct. Remaining dates are 24 Oct, 21 Nov, 12 Dec (Xmas Cup), 23 Jan, 6 Feb 12 Mar, 16 Apr (including Season Finale).                                          ii.    Sarah to add the dates to the web page.                                         iii.    Phil Heads thanks Sarah for good format.   h.    Competitions – John Postance (on behalf of Salisbury)                                           i.    Pre Season Tournament. Four teams entered with a possibility of several further teams. Four teams required as minimum. Entries may have gone astray so John Postance requested to confirm entries. Cheques should be made out to WVA, electronic payment can also be used (sort code and a/c number on the league entry forms). Main trophies will be bought to the tournament for presentation.                                          ii.    Dave Kinder Cup. Entries requested but nothing further yet.                                         iii.    End of Season. Cliff advised to book a venue early.   i.      Junior Development – Neil Bentley                                           i.    Not as far as would have like with preparations. In the process of organising U18 Men’s and Ladies teams entry into National Cup. Boys team to be coached by Phil Heads and girls team by Yorkie (Salisbury). There is some interest in U15/U16s. First SW Grand Prix is this weekend. No training sessions set but intend to plan.                                          ii.    Matt Stevens said the hall at Lavington was available in the mornings of Mavericks home games.                                         iii.    Contacting schools about a school competition.   j.      Outdoor Development – Steve Grimes                               i.        Organised a couple of pairs tournaments and hopes to have a ‘final’ in September. Those that attended enjoyed the tournaments.                              ii.        More notice was requested of dates.                             iii.        Neil asked about junior champs but only one junior (Ben) turned up. Hope to improve next year.   k.    Mavericks Men’s & Ladies                               i.        NVL - Steve Grimes:  Entered into Div3. Squad good size and training already held, coached by Steve.                              ii.        Bath Wiltshire Mavericks Ladies – Matt Stevens:  First training already held but not many there. Monday nights training at Bath. Matches on Sundays, high level standard (Div 1).                             iii.        SW Mens – No team this year but all fixtures completed last year.                            iv.        SW Ladies (Mavericks Ladies):  Led by Karen York with approx. 10 players registered. Coached by Carly Lane. Entered in the Cardiff Open to test team! Any further players should contact Karen or Sarah.                             v.        SW Ladies (RWC Ladies) Had a team in SW for 5 years and included players from Bath and Calne and continuing this season.       6.    WVA Club Summary Reports: a.    Calne Comets – 2 teams in league. Train on Fridays with 18 on first session and 12 juniors. b.    Royal Wootton Bassett – Trained last Sunday – no reason to believe any change in membership. 1 team in league. Enough ladies for SW league and L&J. 1 team in DK Cup. Thriving junior section. c.    Olympiad –2 teams in the league, 1 in Pre Season, 1 in DK. 9 at training and trained through summer. Lost one to Uni and 2 new players. d.    Devizes – 3 teams in the league –separate organisers. Only had 4 adults. George Longmore U 17s and Leighton Osbourne U16 England representation. e.    Salisbury – Tammi new chair. 3 teams in league and 1 ladies team. Positive numbers at training. Training split into L&J (17) and Men’s similar. Coaching – Karen York, Tammi and John. Also Ben Noakes. f.     Swinton – 2 regiments combined – enough around to play. Sophie due to leave army but hoping for replacement to take forward. g.    Erlestoke – 1 team in league. In 1st Div but some teams have several juniors. Players can play down without penalty.   7.    AOB: a.    New net rule (RM): Briefed on new net rule by RM. Summary to be sent to league secretary and link to video for web site. All clubs must be affiliated. b.    New clubs/teams (CB): Chair would like to encourage new clubs including Fijians in Army, Swindon. Discussion followed on various options, including Go Spike, taster sessions and attending major events. RWB get lots of enquiries about casual vollleyball. c.    SW meeting: CB would like another rep to attend 19 Sep. d.    MS. Is money available for coaching courses? CB: £100 will be offered by WVA to assist with course expenses. Not automatic so must be approved. e.    Tammi. Is there any interest in playing other counties?  Was well received but needs an organiser. f.     MS to send out list of nominated reps. Also suggested sending minutes out to all registered players. Secretary to follow up.       8.    Date of Next WVA Meeting:  Wednesday 2nd December 2015 19:00.  Venue: TBC (MS-Lavington) Meeting closed 21:05   Actions Grid       Date Item no. Item Action 1 10 Mar 2015 5d i Clubs to confirm at next meeting who is DBS checked by VE, to be reported to Jenny Boorman ALL CLUBS 2 10 Mar 2015 5d i Matt Stevens to send list of club welfare officers. MS 3 09 Sep 2015 4a i The League Secretary and the Treasurer will work out a method to track payments. MS/PE 4 09 Sep 2015 4a ii From AGM. WVA documents to be uploaded to web page. Revisit. RM 5 09 Sep 2015 5d ii New address form for cheque book to be counter-signed. PE 6 09 Sep 2015 5d iv Treasurer needs his personal email address to be used, not work. ALL 7 09 Sep 2015 5g ii Dates for Ladies and Juniors to be added to web page. SN 8 09 Sep 2015 5h iii End of Season Tournament advised to booked early. JP 9 09 Sep 2015 5i ii The hall at Lavington is available for use on the mornings of a Mavericks Ladies home game. Book via Matt. ALL 10 09 Sep 2015 5k iv/v Female player wishing to train/play with SW League squads should contact Karen York for Mavericks and Phil Heads for RWB ALL 11 09 Sep 2015 7a Summary of new net rule to be sent to League Secretary, including link to training video. RM 12 09 Sep 2015 7f League secretary to send out the list of nominated club reps. MS 13 09 Sep 2015 7f MS suggested minutes should be sent to all registered players. Secretary to follow up. PR             WVADocumentEditorAccount Thu, 26 Nov 2015 15:48:00 GMT f1397696-738c-4295-afcd-943feb885714:1021 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/15/March-2015-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=15 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=15&PortalID=0&TabID=169 March 2015 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/15/March-2015-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING Held at The Hare & Hounds Pub, Devizes Tuesday 10th March 2015 at 19:00   1.      Present: Cliff opened the meeting and thanked those in attendance: Cliff Ball                      Chair                                                   Calne Comets Serena Morten            Treasurer                                            Calne Comets Paul Rainey                Secretary                                            Olympiad Neil Bentley                 Competitions Secretary and               Calne Comets                                     Junior Development Officer               Matthew Stevens        League Secretary                               Devizes Sarah Newstead         Ladies Development Officer              Devizes Jenny Boorman          Welfare Officer                                   Calne Comets Irwin Aiken                  Beach Development Officer              RW Bassett   2.    Apologies: John Postance            Vice-Chair                                           Salisbury Steve Grimes              NVL Team Mgr                                   Devizes James Morten             South-West Team Mgr                       Calne Comets Sophie Lenard                                                                         Swinton David James                                                                           Erlestoke   Non-Attendance: Salisbury Swinton Engineers Erlestoke Clubs to be fined for non-attendance.   3.      Minutes of Previous Meeting: Minutes of General Meeting Tuesday 2nd December 2014 accepted as a true account.   4.      Matters Arising: a.    From WVA Gen meeting 5th March 2014: 5a        There has not been any further information regarding insurance cover or disclaimers for local beach events. ACTION – Irwin to chase once again. 5c        Irwin noted that the difficulty in making a bid for funding (£10k is available from Sport England) is dependent on catering for new players and their development. Neil Bentley went to a meeting in Bristol and said that there are some grant that are easy to obtain.  Awaiting info to be sent through. ACTION – Cliff to scan leaflets for attaching to minutes. follow up at a ‘Swindon Sports Forum’ meeting to be held shortly. and send details out. 5d        Volleyballs have still not been returned from Kelly Jones/Swindon. ACTION – Cliff to discuss with KJ.     From WVA AGM 4th June 2014: 4e        There are some clubs who need to confirm the contact details of their Welfare Officer to Jenny. Tony Cant + 2 others from Erlestoke. ACTION – Erlestoke and Swinton to send details to Jenny. 7a        Committee/constitutional documents are to be placed onto the website; outstanding item. ACTION –Richard Howells to contact Cliff Ball. 7g        Bonus point discussion actioned and to be revisited in March.  Emails to be sent to away club when home team have entered results.  This process should be online in January. ACTION – Emails now working.  Thanks go to Richard Howells for the implementation.   c.    From WVA Gen meeting 2nd December 2014: 5c ii     Pre-Season competition made a loss of ~£80 and getting the court at Melksham was problematic. ACTION – Matt Stevens to confirm date of Cardiff competition as this conflicted with the Pre- Season Tournament. 5d i       Club welfare officer.  Coaches must be CRB/DBS checked ACTION – Clubs to have their Welfare Officers to confirm to the WVA Welfare Officer that their own and current members’ statuses regarding CRB/DBS are up to date. ACTION – Matt Stevens to add Club Welfare Officer (including email address) to the team registration form to be used by next season's League Secretary. 5e iii     Club affiliation number for Volleyball England ACTION – Matt Stevens to add club VE affiliation number to club registration form to be used by next season's League Secretary. 5g ii     Dave Kinder Cup:  Only 8 teams entered.  Matches are to be played by end of December (but there have been 2 matches confirmed as being played in January).  The final is to be played in Calne during April.  As less teams are entering the cup, should the rules of players being "cup tied" be changed. ACTION – Consider adding a discussion of players being "cup tied" to the AGM. - proposals to be supplied prior to the AGM. 5i i       Beach Development. ACTION – Matt Stevens to supply Irwin Aiken email list so the beach events can be sent to everyone (As BCC only).   5.      Executive Officers Reports: a.    Chair – Cliff Ball: See appendix A for report. b.    Vice Chair – John Postance - No report was submitted. c.    Treasurer – Serena Morten                               i.        See appendix B for report. ACTION – Serena Morten to check report and resubmit (if required).                              ii.        It was discussed how to ensure team/ player payments are made in a timely fashion. ACTION – League Secretary and Treasurer to work out a method to track payments.                             iii.        Previously it was agreed that newly qualified referees are eligible to receive £20 subsidy towards payment of the course on completion of 1st refereeing 2 matches. ACTION – Newly qualified referees to inform  treasurer of completion of refereeing 2 matches.  Treasurer to confirm. d.    Club Welfare – Jenny Boorman                               i.        No issue to report. e.    WVA League – Matt Stevens                               i.        See appendix C for report.                              ii.        It is a major disappointment that 5 matches are having to be rearranged and that no dates have been supplied. ACTION – Clubs requiring dates to be rearranged must agree dates by 31/03/15 or points will be given if not agreed.  Matches to be played by 24/04/15.                             iii.        Play off to be played Thursday 30/4 @ Lavington School. If Erlestoke end up second in league, they have the option to host or forfeit.  Play off can't use the play down system.  f.     Ladies and Juniors League – Sarah Newstead                               i.        See Appendix D for report.                              ii.        Everyone thanked Sarah for her effort running the league.                             iii.        It was mentioned that Bath Uni would like to play in the Ladies and Juniors League.  For a team to enter they must register the team for the tournament, register the players and be affiliated to Volleyball England (supplying affiliation number). g.    Competitions – Neil Bentley (on behalf of Calne Comets)                               i.        The first round of the Dave Kinder cup was completed in early January.  A couple of fixtures were allowed to be played soon after the deadline due to problems finding suitable dates before Christmas. Semi-final draw for Dave Kinder cup: Calne Comets v. Devizes 6X (due to be played 22 March) Wootton Bassett Aces v. Olympiad A (15 March).  Final booked for 26 April at Calne Leisure Centre with warm-up starting at 19:15. Each losing semi-finalist will be expected to provide three officials for the final. A decision is still need whether to appoint the referees.                              ii.        Nothing has been done about the end-of-season tournament. The preferred date (16 May) conflicts with the SW championships. h.    Junior Development – Neil Bentley                               i.        Two junior mini-volleyball tournaments have been held this year with the most recent last Sunday when we had fourteen teams from Devizes, Calne and two schools (Wootton Bassett School and a primary in Swindon). Both tournaments have been held at Lavington School on a Sunday afternoon following a Bath Mavericks match, which enabled the cost of the hall hire to be reduced. Thanks need to go to Matt Stevens and Sarah Newstead in particular without whom the tournaments would not have taken place. In addition Cliff Ball, Kelly Jones, Callum Stone and Naimh Flanagan have to be thanked for helping to run the tournament. We are considering holding a third tournament before the end of the season. In terms of juniors being part of the South-West regional squads, girls from Wootton Bassett (3), Devizes (2) and Calne (1) have attended training for the U16 squad, as well as 3 girls from Calne started training with the U14 squad last month plus boys from Devizes and Calne have trained with the boys U16 squad. As well as organizing another mini-volleyball tournament, discussions with the Beach Development Officer are needed. i.      Beach Development – Irwin Aiken                               i.        Will try sort out some tournaments but work is prohibiting the organising of the events.  To aid with getting players to the events it was suggested that the full distribution list be used (see matters arising).                               ii.        Will try and set up a program of events which does not conflict with existion beach tournaments and will probably use Bowood or Calne as a venue (grass). j.      Mavericks Mens & Ladies                               i.        NVL - Steve Grimes (Devizes):  Paul Rainey reported that there 10 - 14 at training which is run every 2 weeks.  Currently 2nd in the league with 1 match remaining.                              ii.        Bath Mavericks Ladies – Matt Stevens:  The team is doing really well.  There are 3 matches remaining and the possibility of coming 1st, 2nd or 3rd.  The team want to try and go up to Division1.  There are 10 - 18 players at training.                             iii.        SW Mens - James Morten-Scott (Calne Comets):  James is injured but is still running the team.  The team is mid table but is struggling to get enough players for the matches.  Only 1 more fixture to play.                            iv.         SW Ladies (WB Ladies):  It has been a struggle to get players for some of the matches.  The team has won 4 matches (2 by default).  Vicky Cooper has been MVP.  To try and increase numbers, the team might look at other clubs, but to play in the team they have to train.  There is also talk of playing in the Bristol League.       6.    WVA Club Summary Reports: a.    Calne Comets – Training is positive and going well. b.    Royal Wootton Bassett – Juniors is going very well and there is good development.  Ladies is going OK.  The men's team has lost some players and thje numbers at training fluctuates due to court time. c.    Olympiad –All good with 12 - 15 at training. d.    Devizes – Have manage to get a grant from Wiltshire council.  Running an after school club with a turnout of 18.  Adult training has suffered (4-5 adults) due to a lot of players training with the Mavericks.  Steve/ Sarah are hosting 15 new juniors at Lyons Clubs. e.    Salisbury/ Swinton/ Erlestoke – Provided no report   7.    AOB: a.    WVA Web Server Payment – Renewal required in March but the payment has been reduced to £100.  Individual club sites can be hosted on the server for £50.  A vote was taken for renewing the service (6 for, 1 against).  Payment to be made. b.    WVA Rules Re-visit - There was a time limited discussion about rule changes. ACTION – Proposals for rule changes to be supplied prior to AGM so that they can be voted on. c.    WVA Logo & Motto – It was suggested that people put in proposals for logo. d.    Jenny Boorman - Said that she will be stepping down from the position of WVA Welfare Officer. e.    Serena Morten - Said that she will be stepping down from the position of WVA Treasurer. f.     Matt Stevens - Mentioned that the state of the hall at Lavington School has not been too good recently.  If teams/ clubs use the hall, could they leave it tidy.  There have been a number of incidences where kit has not been returned to its original storage location and there has also been some damage to equipment.  As the equipment blongs to Devizes Volleyball Club, there may be a need to charge more than £5 per session for use of the equipment. g.    Cliff Ball - mentioned that he is happy to step down from the Chair position if someone wants to take it on.   8.    Date of Next WVA Meeting - AGM:  Tuesday 2nd June 2015 18:30.  Venue Calne Leisure Centre, Calne Meeting closed 21:20 Appendices Appendix A - Chair Report Introduction The Wiltshire Volleyball Association (WVA) is continuously working hard to maintain the number of teams and players in the league and is always trying to recruit new members.  In Wiltshire we tend to have a turnover of foreign nationals every year who all seem to bring with them some fantastic skills and a wealth of experience.  At the end of last season it unfortunately lost one team but gained another, Swinton Engineers (based in Tidworth).  We have also had an enquiry from a Fijian team whom I am trying to contact. WVA Clubs I am pleased to say we have 8 affiliated clubs in the WVA with a spread of players from most clubs playing their part in the running of the WVA. There are currently 14 teams in the league with 7 teams in the Premier Div and 7 in Division 1.  Most clubs have at 2 teams, although Salisbury, Devizes and Calne all manage to field 3 teams.  To assist with fielding more than one team we operate a ‘player down’ rule which allows restricted use of ‘stronger’ players to fulfill fixture commitments where necessary. The Wiltshire Mavericks Men’s teams in the NVL and SWVA are competing well, with the NVL team currently in 2nd place having beaten two teams above them recently.  The Ladies Div 2 team coached by Matt Stevens have battled their way to third in the league with some strong performances …… could Division 1 beckon for the first time for a Wiltshire Ladies team? Competitions The leagues are all running smoothly and the Dave Kinder Knockout Cup competition is at the semi-final stage with the final due to be played in April.  The Ladies League is gaining new members and is now over the midway point in the season.  There are no real surprises at the moment but there could be a few upsets around the corner as some teams are gaining strength as the season heads towards the home straight. Junior Development As an association we have been striving to increase participation in junior volleyball under the leadership of Neil Bentley.  Working with Matt Stevens a junior tournament was held on 11th Jan where juniors from most Wiltshire clubs competed in a round robin mixed junior tournament.  It proved successful and another is planned for 8th March.  Hopefully this will encourage juniors to want to compete in the SW Grand Prix in the near future. WVA League Tables The current Premier, Division 1 and Ladies & Junior League tables are below.  Thanks to Matt Stevens and Sarah Newstead for updating these regularly. Premier Division Team Name Played Won Lost Sets Won Sets Lost Points For Points Against Points Difference League Points Devizes 6X 9 8 1 22 5 662 506 156 45 Olympiad 7 5 2 15 6 496 408 88 32 Salisbury Druids 7 5 2 13 8 475 430 45 28 Calne Comets 8 3 5 12 12 527 533 -6 26 Devizes Barrels 7 3 4 8 13 449 476 -27 21 Salisbury Pagans 6 2 4 4 14 328 411 -83 11 Royal Wootton Bassett Aces 8 0 8 4 20 421 594 -173 11   Division 1 Team Name Played Won Lost Sets Won Sets Lost Points For Points Against Points Difference League Points Erlestoke House 8 6 2 18 5 534 218 316 32 Calne Meteorites 8 5 3 13 11 428 462 -34 29 Swinton Engineers 4 4 0 11 1 293 217 76 22 Devizes Firkins 7 3 4 8 12 393 445 -52 21 Olympiad B 7 2 5 9 12 428 436 -8 17 Salisbury Warlocks 7 3 4 8 13 334 457 -123 17 Calne Asteroids 7 1 6 4 17 325 500 -175 13   Ladies & Juniors League Team Played Won Lost Complete Sets Won Incomplete Sets Won Total Points League Position Devizes A 14 13 1 16 7 39 1 Salisbury Bluestones 14 11 3 13 9 35 2 Calne 14 4 10 7 4 18 3 Royal Wootton Bassett 14 2 12 3 4 9 4 Salisbury Pebbles 4 1 3 1 2 4 5 Devizes B 4 1 3 1 1 3 6 Appendix B - Treasures Report Appendix C - League Secretary's Report 1 fixture in Premier division needs re-arranging: Salisbury Druids V Salisbury Pagans   4 fixtures in 1st Division need re-arranging: Swinton Engineers V Salisbury Warlocks Calne Asteroid’s V Calne Meteorites Devizes Firkins V Olympiad B Salisbury Warlocks V Calne Asteroid’s   I need teams to agree a date for these fixtures by the end of March or points will be awarded to the team that didn’t ‘pull out’ of the original fixture.   All matches must be played before the 24th April.   Playoff to take place at Lavington School on Thursday 30th April (2nd in 1st Division, 2nd from bottom in Prem). Question:  What happens if Earlestoke Prison finish 2nd in 1st Division and Devizes Barrels finish 2nd from bottom in the Prem (Devizes have 3 players U18).   Online system now sends emails to team approvers to state when results have been put online ready for approval.   Appendix D - Ladies and Juniors League Report 5 fixtures have now been played with either 4 or 5 teams playing at each. There are 2 fixtures left this season 21st March and 18th April (which includes the season finale). I am pleased to say that the standard has increased again this year with some close games being played. Devizes A are top of the league with 51 points, followed by Salisbury Bluestones 7 points behind in second. Calne are in 3rd place with 18 points. Thank you to all clubs who enter teams into these fixtures and for your continued support keeping this league going.   The current league table is below: Team Played Won Lost Complete Sets Won Incomplete Sets Won Total Points League Position Devizes A 18 17 1 20 11 51 1 Salisbury Bluestones 18 14 4 16 12 44 2 Calne 18 4 14 7 4 18 3 Royal Wootton Bassett 18 3 15 4 5 13 4 Devizes B 8 3 5 3 2 8 5 Salisbury Pebbles 4 1 3 1 2 4 6     WVADocumentEditorAccount Tue, 10 Mar 2015 11:52:00 GMT f1397696-738c-4295-afcd-943feb885714:15 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/16/December-2014-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=16 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=16&PortalID=0&TabID=169 December 2014 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/16/December-2014-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING Held at The Three Crowns Pub, Chippenham Tuesday 2nd December 2014 at 19:00   1.      Present: Cliff opened the meeting and thanked those in attendance: Cliff Ball                      Chair                                                   Calne Comets Serena Morten            Treasurer                                            Calne Comets Paul Rainey                Secretary                                            Olympiad Neil Bentley                 Competitions Secretary and                                     Junior Development Officer               Calne Comets Matthew Stevens        League Secretary                               Devizes Sarah Newstead         Ladies Development Officer              Devizes James Daniell                                                                         RW Bassett Lorna Friis                                                                               Olympiad Chris Warren                                                                           Olympiad Tony Cant                                                                               Erlestoke   2.    Apologies: John Postance            Vice-Chair                                           Salisbury Steve Grimes              NVL Team Mgr                                   Devizes Jenny Boorman          Welfare Officer                                   Calne Comets James Morten             South-West Team Mgr                       Calne Comets Irwin Aiken                  Beach Development Officer              RW Bassett Robin Stephens                                                                      Swinton John Bird                                                                                 Salisbury David James                                                                           Erlestoke Mark Grigg                                                                              RW Bassett   Non-Attendance: Salisbury Swinton Engineers (Tidworth) NB:  New club unaware of meeting therefore no fine.   3.      Minutes of Previous Meeting: Minutes of General Meeting Wednesday 10th September 2014 accepted as a true account.   4.      Matters Arising: a.    From WVA Gen meeting 5th March 2014: 5a        There has not been any further information regarding insurance cover or disclaimers for local beach events. ACTION – Irwin to chase once again. 5c        Irwin noted that the difficulty in making a bid for funding (£10k is available from Sport England) is dependent on catering for new players and their development.  . ACTION – Cliff to follow up at a ‘Swindon Sports Forum’ meeting to be held shortly. and send details out. 5d        Volleyballs have still not been returned from Kelly Jones/Swindon. ACTION – Cliff to discuss with KJ. From WVA AGM 4th June 2014: 4e        There are some clubs who need to confirm the contact details of their Welfare Officer to Jenny. Tony Cant + 2 others from Erlestoke. ACTION – Erlestoke and Swinton to send details to Jenny. ACTION – Jenny to chase! 7a        Committee/constitutional documents are to be placed onto the website; outstanding item. ACTION – Cliff to liaise with Richard Howells. 7b        An important reminder that all clubs need to be affiliated each season to Volleyball England. ACTION – Cliff to confirm Salisbury's affiliation. 7g        Bonus point discussion actioned and to be revisited in March.  Emails to be sent to away club when home team have entered results.  This process should be online in January. ACTION – Richard Howells to confirm functionality implemented.   c.    From WVA Gen meeting 10th December 2014: 5f ii      DBS is not needed for everyone at an event (e.g. Ladies & Juniors) if they are not with the juniors day in, day out.  (e.g. refs) 5i iii      Irwin paid from the ‘beach kitty’ a donation to Derry Hill Football Club.     5.      Executive Officers Reports: a.    Chair – Cliff Ball: See appendix A for report – to be attached. b.    Vice Chair – John Postance - No report was submitted.  Consideration required at re-election of officers (Salisbury committed to running the competitions next season. c.    Treasurer – Serena Morten                               i.        See appendix B for report – to be attached.                              ii.        Pre-Season competition made a loss of ~£80 and getting the court at Melksham was problematic. ACTION – Matt Stevens to confirm date of Cardiff competition as this conflicted with the Pre-Season Tournament. d.    Club Welfare – Jenny Boorman                               i.        Current Club Welfare Officers are: Calne – Tom Morten Devizes – Sarah Newstead Erlestoke – N/A via David James U18 not permitted onto premises) Olympiad – Steve Wigley RWB – Kathryn Broadhurst Salisbury – Karen Locke ACTION – Jenny to chase confirmation of Club welfare officers and their own and current members’ statuses regarding holders of CRB/DBS. e.    WVA League – Matt Stevens                               i.        The league is running well.  So far, only 1 match has had to be rearranged.  All other matches have had no issues including player registratiuon, playing down or refs.  Matches are also being confirmed early which is an improvement on last season.                              ii.        1 club Volleyball England registration needs confirming.                             iii.        There is a suggestion that the club affiliation number is added to the WVA team registration form. ACTION – Matt Stevens to add club VE affiliation number to club registration form to be used by next season's League Secretary. f.     Ladies and Juniors League – Sarah Newstead (presented by Matt Stevens in Sarah Newstead’s absence)                               i.         See appendix C for report – to be attached.                              ii.        Next fixture to be held 13/12 (Christmas Cup).  Medals to be presented at the End Of Season presentation evening.                             iii.        More players welcome. ACTION – All clubs to promote! g.    Competitions – Neil Bentley (on behalf of Calne Comets)                               i.        Pre-season Tournament:  Only two teams entered and Olympiad beat Calne 3:1                              ii.        Dave Kinder Cup:  Only 8 teams entered.  Matches ar to be played by end of December (but there have been 2 matches confirmed as being played in January).  The final is to be played in Calne during April.  As less teams are entering the cup, should the rules of players being "cup tied" be changed. ACTION – Consider adding a discussion of players being "cup tied" to the AGM.                             iii.        End of Season Tournament/Presentation Evening:  Considering 16th May but will be organised in the new year. h.    Junior Development – Neil Bentley                               i.        Due to other commitments, not much has been organised.                              ii.        Looking at a mini grand prix hopefully in February to be organised by Matt Stevens and Neil Bentley.                             iii.        There is hope to organise a local tournament but nothing has been sorted out yet.                            iv.         Trying to get some extra training for juniors.  this could possibly be done after the Ladies and Juniors days or after National League single headers. i.      Beach Development – Irwin Aiken                               i.        Playing beach in the county last year was quiet.  Hoping to do more outdoor events this coming summer.  When there is a calendar of events, this shopuld be sent to Matt Stevens for distribution by email. ACTION – Irwin Aiken to provide Matt Stevens a calendar of events to distribution by email. j.      Mavericks Mens & Ladies                               i.        NVL - Steve Grimes (Devizes):  Paul Rainey reported that there are good numbers at training.  Currently 2nd in the league.  In the cup 1st round the team was drawn against Wessex who were currently leaders in the super 8 league.                              ii.        Bath Mavericks Ladies – Matt Stevens:  The team is doing really well..  There are currently 12 at training on Mondays with a couple from Devizes, Olympiad.  There are 11 registered players.  The team has currently played 9 matches, of which they have lost 2 matches 3:2.  The team is currently top of the league (but this maybe due to playing more games).  The standard of the team is high and want to play to the highest level possible.  With that in mind, they have to win the league or come second and win the play off to go up.                             iii.        SWL - James Morten-Scott (Calne Comets):  James is injured but is still running the team.  Have currently had a 3:1 and 3:2 loss at home (which was played at Salisbury this time).  It was re-iterated that anyone could play and that the south west training is every other Tuesday.   6.    WVA Club Summary Reports: a.    Erlestoke – Have only managed 3 training sessions in 6 months due to being short staffed.  Things are looking better for next year.  There are 550 people on site but still struggle to get 12 players at times.  Looking at doing a taster session next year and could do with a ref course at Erlestoke. b.    Royal Wootton Bassett – 1 men's team and there are enough ladies and juniors.  The South West team has had close matches with half of the team being juniors. c.    Calne Comets – Running 3 teams plus ladies training  with high teens and adults low teens. d.    Olympiad – 2 teams in the leagues and cup with 1 team playing the pre-season.  Both teams doing reasonably well in the league and there have been 10 plus at all training sessions which have been coached by Chris Warren. e.    Devizes – Supporting 3 teams in the league and 1 - 2 teams in the Ladies and Juniors.  The number of 1st/ 2nd team players at training are low due to some of them training with the Mavericks (the last training had 2 adults).  A couple of new members have joined. f.     Salisbury/ Swinton – Provided no report   7.    AOB: a.    WVA Subsidies – Coach & Referees Courses (See previous mention:  5cii)  Reminder that £20 is available for each newly qualified referee (up to 3 claims per club) once they have refereed 2 WVA league matches.  There is the possibility for up to £100 costs to be made available for coaching course from the WVA, but this must be requested from the WVA committee and be approved. b.    Reminder Affiliations – Previously mentioned in the minutes. c.    WVA Logo – It was asked what logos we have for the WVA and if we want to change it.  The idea being to try and get more publicity for Wiltshire Volleyball.  There was a suggestion that some posters could be generated and also do some event around the county promoting volleyball.  It was also mentioned that clubs should respond to any emails sent to the club in a timely fashion as people can lose interest if they don't get a response. d.    Matt Stevens - Asked if anything could be done to try and get all clubs to attend the meetings (e.g cover fuel/ food costs). e.    Sarah Newstead - Nominated Matt Stevens as a "secret hero" and was in the last 14 for south and was on BBC Wiltshire.  Well done. f.     Serena Morten - There is a whole section in the "Safeguarding" area of the Volleyball England website regarding their child protection policy.  In the section there are forms that each club should hold.   8.    Date of Next WVA General Meeting:  Tuesday 10th March 2015 @1900.  Venue Hare & Hounds Public House, Devizes Meeting closed 21:05 RichardHowells Tue, 02 Dec 2014 12:03:00 GMT f1397696-738c-4295-afcd-943feb885714:16 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/17/September-2014-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=17 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=17&PortalID=0&TabID=169 September 2014 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/17/September-2014-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING Held at Calne Leisure Centre, Calne Wednesday 10th September 2014 at 19:00   1.      Present: Cliff opened the meeting and thanked those in attendance: Cliff Ball                      Chair                                                   Calne Comets Serena Morten            Treasurer                                            Calne Comets Neil Bentley                 Competitions Secretary and                                     Junior Development Officer               Calne Comets Matthew Stevens        League Secretary                               Devizes Irwin Aiken                  Beach Development Officer              RW Bassett Jenny Boorman          Welfare Officer                                   Calne Comets Lorna Friis                                                                               Olympiad   2.    Apologies: John Postance            Vice-Chair                                           Salisbury Sarah Newstead         Ladies Development Officer              Devizes Paul Rainey                Secretary                                            Olympiad Steve Grimes              NVL Team Mgr                                   Devizes James Morten             South-West Team Mgr                       Calne Comets Su Brennan                                                                             Salisbury John Bird                                                                                 Salisbury David James                                                                           Erlestoke Phil Heads                                                                               RW Bassett Mark Grigg                                                                              RW Bassett   Non-Attendance: Erlestoke Salisbury Swinton Engineers (Tidworth) NB:  New club unaware of meeting therefore no fine.   3.      Minutes of Previous Meeting: Minutes of General Meeting Wednesday 5th March 2014 accepted as a true account. Minutes of Annual General Meeting Wed 4th June 2014.  Cliff amended location to read “Netherhampton Market, Salisbury” and updated.  AGM Minutes actions reviewed (Minutes to be acceped as a true account at 2015 AGM).  NB please note that Welfare Officer title should omit pre-fix “Child”   4.      Matters Arising: a.    From WVA Gen mtg 5th March 2014: 5a        There has not been any further information regarding insurance cover or disclaimers for local beach events. ACTION – Irwin to chase once again. 5b        Neil has now (wef AGM 2014) been elected as Junior Development Officer. 5c        Irwin noted that the difficulty in making a bid for funding (£10k is available from Sport England) is dependent on catering for new players and their development.  . ACTION – Cliff to follow up at a ‘Swindon Sports Forum’ meeting to be held shortly. 5d        Volleyballs have still not been returned from Kelly Jones/Swindon. ACTION – Cliff to discuss with KJ. From WVA AGM 4th June 2014: 4e        There are some clubs who need to confirm the contact details of their Welfare Officer to Jenny. ACTION – Jenny to chase! 4i         Reminder that all ladies and juniors (including boys Year 11 and under) are encouraged to turn up to tournaments even if unable to field a full team. ACTION – Clubs to encourage players to contact Sarah if they would like to attend. 7a        Committee/constitutional documents are to be placed onto the website; outstanding item. ACTION – Cliff to action! 7b        Erlestoke are to pay own affiliation this season.  NB An important reminder that all clubs need to be affiliated each season to Volleyball England. 7g        Bonus point discussion actioned and to be revisited in March. ACTION – Matt to discuss with Richard Howells possible options regarding website interactions.   5.      Executive Officers Reports: a.    Chair – Cliff Ball: A report was recently submitted for the SWVA and this was used as the basis for the Chair’s report including - WVA Exec committee details; it was reported that 7 clubs were to begin this season in the Premier Division and 7 teams (now 8) in Division 1; L & J lge is also continuing to take place this season plus all competitions. b.    Vice Chair – John Postance - No report was submitted. c.    Treasurer – Serena Morten                               i.        Score pads were available for distribution.                              ii.        To date there had not been any applications for reimbursement contribution towards referees’ or coaches’ qualifications (see AGM 2014; item 4.d.iv.).                             iii.        Serena has advised Clubs of payments due for this season; well done and thank you to Devizes and Erlestoke!  Cliff is to liaise with Serena regarding affiliation payment for the Mavericks.                            iv.        See appendix A for report – to be attached. d.    Club Welfare – Jenny Boorman                               i.        DBS checks (replace CRB) are a new name for the same check; coaches, referees, and other volunteers should be checked via a request/paperwork from Volleyball England and be renewed every three years – please note that DBS paperwork from other organisations are not currently acceptable by Volleyball England.                               ii.        Current Club Welfare Officers are: Calne – Tom Morten Devizes – Sarah Newstead Erlestoke – N/A via David James U18 not permitted onto premises) Olympiad – Steve ? RWB – Kathryn Broadhurst Salisbury – Karen Locke ACTION – Jenny to chase confirmation of Club welfare officers and their own and current members’ statuses regarding holders of CRB/DBS. e.    WVA League – Matt Stevens                               i.        League fixtures have been sent out (yesterday):  There are 21 days to check for any errors/clashes/venue issues etc.  Final list will be sent out beginning October. ACTION – All Club contacts PLEASE check and reply comment if necessary.                              ii.        Swinton Engineers (Tidworth) are unable to play on a Friday, Saturday or Sunday.  Matt queried if there was any objection to travelling to Tidworth for both home and away matches; double headers may be an option.  There were no objections from representatives present.  The only issue to be sorted was Tidworth v Erlestoke.                             iii.        A reminder that all players are required to be registered; if teams have a fluid membership this may be reviewed on an individual club basis at a later date.                            iv.        A note for Dave Kinder fixtures that there are only 5 free Sundays! f.     Ladies and Juniors League – Sarah Newstead (presented by Matt Stevens in Sarah Newstead’s absence)                               i.        Fixtures have been decided with the first being in October.  February date is likely to be changed.                              ii.        Open to all ladies and juniors:  Males are welcome as long as Year 11 or under!  ACTION – All clubs to promote! g.    Competitions – Neil Bentley (on behalf of Calne Comets)                               i.        Pre-season Tournament:  Only two teams entered; but Olympiad and Calne will continue to meet to play a 5-set match rather than cancel at such short notice.  (Teams reduced due to Cardiff tournament clash!)                              ii.        Dave Kinder Cup:  Final possibly April 25th.  Entries are shortly to be requested.  Matches will be decided on a draw format following each round.                             iii.        End of Season Tournament/Presentation Evening:  Considering 16th May. h.    Junior Development – Neil Bentley                               i.        It is proposed to continue junior training sessions around the Ladies and Junior fixtures; with a request to clubs to provide a coach for one session. ACTION – All clubs to consider and contact Neil                              ii.        Neil queried whether the WVA might subsidise the National Championship cost of £35; but will first obtain player availability and then post team entry.  The point was also raised of hosting or helping during the preliminary or 1st round.  No decision was made at this time. ACTION – Neil to enter team for National Championships i.      Beach Development – Irwin Aiken                               i.        Disappointing summer for beach development; Irwin was personally unable to devote the time he had wanted towards one local fixture per month.  Matt reminded all that the e-mail contact list was available for advertising/reminding players of such events.                              ii.        The South Coast had also had a poor year with a shortage of beach events being held.                             iii.        Irwin paid from the ‘beach kitty’ a donation to Derryhill Football Club. ACTION – Neil to forward donation (£10). j.      Mavericks Mens & Ladies                               i.        NVL - Steve Grimes (Devizes):  Cliff reported that training was underway and NVL team has been entered. ACTION – Cliff to affiliate Wiltshire Mavericks Club                              ii.        SWL - James Morten-Scott (Calne Comets):  James currently injured, and also some clashes of fixtures to be resolved.                             iii.        Bath Mavericks Ladies – Matt Stevens:  Training sessions have moved to Bath Sports Centre from 7.30-9.30 on Monday evenings.  The last two training sessions have been very well attended.   6.    WVA Club Summary Reports: a.    Salisbury – Cliff passed on report:                               i.        Committee:  John Bird (Chair), John Postance (Vice), Liz Sorrell (Sec), Karen Locke (Treas).                              ii.        Please note that when parking while attending Salisbury fixtures, take valuables out of car as there have been known to be car break-ins in the area. b.    Calne Comets – Neil reported that the committee remained the same with training on Fridays and matches on Sundays.  Three teams had been entered this season however may struggle for players. c.    Royal Wootton Bassett – Irwin reported that the first 3-hour training session had occurred on Sunday.  Current issue to attempt re-building and development of teams within current training/match timetable.  Continuing to support Ladies and Juniors.  Open invite for ladies to join SW Ladies training! d.    Olympiad – Lorna reported that the committee remained the same and two teams have been entered into the league.  Still struggle to encourage juniors, however, Trowbridge team continue to train/register with Chippenham club. e.    Devizes – Matt reported that John Dowell is Chair; Steve Grimes is 1st Team contact; Matt Stevens is 2nd team and James Moxom is 3rd team contact. The first training session saw a majority of players aged 15-17; some of whom the club might lose to NVL training.  Teams entered Cardiff tournament this weekend. Matt is promoting the Lavington after-school club on Fridays. Special mention and congratulations to Yasmin Kaashoek (16yrs old) who following the world beach championships in Mexico, was seeded 9th. Also following the School Games last weekend, the ‘Golden Ball’ was awarded to 6 Devizes players (each got a golden ball) for being the ‘best 6 players’ in the tournament!  Note - Many thanks go to Matt, from the WVA, for bringing these youngsters into the game and developing them through the system. f.     Erlestoke – provided no report.   7.    AOB: a.  WVA Subsidies – Coach & Referees Courses (See previous mention:  5Cii)  Reminder that £20 is available for each newly qualified referee (up to 3 claims per club) once they have refereed 2 WVA league matches. b.  Referees Course – Sat 27th Sep 2014 – Richard Morten Currently have 10 attendees; really need 14.  Venue:  Lavington School.  Cost:  £50 ACTION – Clubs cascade to individuals and please contact Richard M. c.  Rules Revision (Post AGM) Rule 7c – regarding league points has been amended to from 5 to 7 days; rule 11k also requires amendment to read 7 days instead of 5. ACTION – Cliff to amend and resend. d.  Reminder Affiliations All clubs and teams are required to be affiliated to Volleyball England ACTION – Teams please ensure that affiliation is obtained! e.  WVA Issues Etiquette A reminder is raised for politeness and decorum when raising any issues for discussion; especially regarding decisions that have already been made.  There is an appeals procedure which does not include open, aggressive communications; this enables an objective committee to arbitrate. No other business was raised.   8.    Date of Next WVA General Meeting:  Tuesday 2nd December 2014 @1900.  Venue The Three Crowns Public House, Chippenham ACTION – Lorna to contact The Three Crowns in Chippenham. Meeting closed 21:15 RichardHowells Wed, 10 Sep 2014 11:06:00 GMT f1397696-738c-4295-afcd-943feb885714:17 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/14/2014-AGM.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=14 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=14&PortalID=0&TabID=169 2014 AGM https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/14/2014-AGM.aspx   WILTSHIRE VOLLEYBALL ASSOCIATION ANNUAL GENERAL MEETING Held at Calne Leisure Centre Wednesday 4thJune 2014 at 19:30 1) Present Cliff Ball Chair Calne Paul Rainey Secretary Olympiad Serena Morten Treasurer Calne Matt Stevens League Secretary Devizes John Bird Salisbury Adam Postance Salisbury Neil Bentley Competiton Secretary Calne Mark Grigg Royal Wootton Bassett Sarah Newstead Ladies Development Devizes Jenny Boorman Child Welfare Officer Calne Dave Woolrich Salisbury Paul Davies Salisbury Apologies John Postance Vice Chair Salisbury Richard Morten Calne Steve Grimes NVL team Devizes Irwin Aiken Beach Development Royal Wootton Bassett David James Erlestoke Phil Heads Royal Wootton Bassett Tom Morten Calne James Morten South-West Team Calne Matt Morten Calne 2) Minutes of Previous Meeting a) Everyone accepted the minutes as a true account of the AGM held on Wednesday 12th June 2013 (not Tuesday 12th June 2013). It was also noted that Cliff Ball was incorrectly spelt in 7h. 3) Matters Arising a) From the WVA Executive committee reports: i) Child Welfare actions had been completed verbally ii) Club players that wished to play in the Ladies and Juniors competitions (where the club was not entering a team) had provided contact details directly to Sarah. iii) It was noted that an extra column had not been added to the league table on the website for bonus points. 4) WVA Executive Committee Summary Reports a) Chair (Cliff Ball) – See report in Appendix A. i) It was noted that there is now a single junior officer rather than separate boys and girls officers. ii) Not many clubs are bringing ladies through to the Ladies and Juniors competitions. iii) Bath Mavericks Ladies came 5th in the league. b) Vice Chair (– No report was provided. c) Secretary (Paul Rainey) Thanks to everyone for their support of the WVA, without them there wouldn't be such a well organised league and competitions.  Thanks go to Sarah Newstead for taking and providing the minutes for one of the general meetings in my absence.  Hopefully the minutes will be supplied in a timely fashion and next season will be as enjoyable as this season. Action - League Secretary to add email address to the player registration form to allow better distribution of official notifications. BCC should be used for all members except the WVA representatives and the executive committee. d) Treasurer (Serena Morten) See Appendix B. i) Thanks to Jorg Steimer and Volleyball England, as well as all others for their kind donations for the presentation evenings raffle. ii) Serena Morten has been the treasurer for the WVA for a number of years and will be looking at resigning the post either this season or next season. Everyone thanked Serena's for all of her hard work over the years. iii) It was discussed if clubs could apply for a grant of £100 from the WVA to help with the financing of members that want to take a coaching course. Proof of attendance would be required for the money to be given. 11 people voted for the grant to be made available and there was 1 abstention. iv) A discussion was also had regarding money being made available for people taking a referees course. £20 was suggested per referee on proof of 1st refereeing at least 2 matches with a maximum of 3 referees per club. 10 people voted for the money to be made available and there were 2 abstentions. v) It was suggested that the following fees stay the same. League entry is £30 per team, £3.50 per player, £2.50 for junior, £35 for tournaments and £20 for the good will deposit. 11 people voted for the fees to stay the same and there was 1 abstention. e) Area Welfare Officer (Jenny Boorman) i) There have not been any incidents or allegations made during the season. ii) All clubs are reminded that they are responsible for providing a safe environment for all players, officials and spectators. iii) All clubs should have a welfare officer and should communicate with the Area Welfare Officer. iv) All people that have had CRB checks done (which need to be done through VE) in the past should check if they are running out as VE do not necessarily send out reminder when they are about to lapse. On sending official documents, VE are quick at sending them back. v) On the application the role should be kept as broad as possible so that it is not limiting. Action – All clubs to provide details of their Welfare officer and members that have been CRB check through VE to the Area Welfare Officer. f) League Secretary (Matt Stevens) i) The start of the season was very hectic with Melksham pulling out of the league and Olympiad almost pulling out but ending up putting 2 teams into the league. Devizes also increased their number of teams entered. ii) There were some issues with setting up the fixtures due to the increased number of teams entering the 1st division and the number of matches on Sundays. It took 3 days to arrange the fixtures due to clubs having other volleyball commitments. iii) It was allot of effort to setup and the league online especially player registrations. About 5 hours a day, 2 days a week for a month was required to get things going properly. iv) With the changes to the teams entering the leagues after the initial fixtures list, minimal changes were required and everyone should be thanked for allowing the additional teams to enter. v) The player short/ play down rule was amended part way into the season as a number of clubs had different understandings of how this was supposed to work especially if a club had 2 teams in the same league. vi) There was a problem with the website, which went down and also ran slowly when functional. This was improved by the WVA paying for an upgrade in the server. Thanks must go to Richard Howells for the continued hosting and support of the WVA website including the league system. vii) The system has been tailored for the running of the WVA which has saved a lot of time and effort of the league secretary but some additional automation of the system would be beneficial. viii) This season saw the rules fully enforced. Bonus points were not applied if the teams did not meet their requirements of online entry or fixture requirements. The information supplied online for the scoresheet entry had some errors in it, so all clubs are asked to try and ensure the information supplied is correct and that a copy of the scoresheet is supplied to the league secretary by email or post. ix) Approximately 10 matches were not played this season (which is too many) and a number more were rearranged. x) There was a play off between the 2nd place team in division 1 and the bottom place of the premier division. Due to the imbalance in the number of teams in the leagues, this saw 2 teams promoted and 1 team relegated. xi) Thanks go to Matt Stevens for running the league this year and to everyone for making it an enjoyable season. g) Competitions Secretary (Calne VC – Neil Bentley) Available on request from Neil Bentley. i) The Christie Miller has been booked for the Pre Season Tournament on Sunday 14th September. ii) All clubs agreed that the End Of Season Tournament and Presentation Evening went well and was very enjoyable. iii) It was suggested that the tickets for the presentation could have gone out earlier to try and get more people to come (and buy more raffle tickets). iv) Bath Mavericks wanted to say thank you for allowing them to play in the EOS tournament. h) Junior Development Officer - Interim (Matt Stevens) i) There has be a reduction in the number of teams entering the regional training/ tournaments. ii) Vicky Cooper won player of the league for South West (adults league). iii) Yasmin Kaashoek is going to play in Portugal for the U17s but is actually U15. iv) 2-3 juniors are training with Bath with an U16 setting for them. v) There has been some training for juniors after the Ladies and Juniors competitions for 1 - 2 hours, to which up to 30 have turned up. These training sessions have been run to give juniors a chance to train together but have not been for a specific purpose. vi) If there are to be more juniors entering competitions next season there needs to be someone/ a number of people taking on the role of organising them. i) Ladies Development (Sarah Newstead) Available on request from Sarah Newstead. i) The Ladies and Juniors Tournaments provide a real opportunity to play at ladies height. ii) All fixtures were played during the season. Action – Clubs that do not enter as a team, could the player contacts be provided to Sarah Newstead so that they can be informed directly for upcoming competitions. j) Beach Development (Irwin Aiken) i) A timetable of dates has been supplied to all clubs. The format is 2-a-side, the cost is £2 per player and trophies can be won. ii) Proposed fixtures so far are: 29/6 27/7 30/8 5) Club Round Up a) Salisbury - Will hopefully be entering 3 teams into the league next season. Salisbury Tournament is on 9 - 10 August. It would be good to see as many Wiltshire teams as possible. There have been an number of issues within the club, but they are being worked through. The club is trying to work on improving the junior section of the club. It has been a bit slow over the last few months, but hopefully it will improve after the AGM. Currently John Bird is Chair and WVA rep for the club. There is an issue with current hall closing during exam times, so the club is looking at other venues. As a request, please could home teams always confirm matches are on 10 days before the match. If there is no confirmation request, the away team can phone to check the match is on. Another request is that scoresheets (a whole pad) be supplied early. b) Calne – Looking at putting 3 teams into the league. There have been some issues with player availability. There is no set WVA rep as there are members on the WVA exec. committee. c) Royal Wootton Bassett – Currently there is no chair person. There are over 60 members that train with the club in 4 teams (A, B, Ladies and Juniors, and South West) which is almost like running 4 clubs. There is a 4 hour training session on Sunday. Currently playing outside in Lydiard Park. d) Devizes – There are 10 - 25 juniors at training and 12 - 30 seniors with some juniors staying for the senior training. Looking at having 3 mixed league teams and 1 - 2 junior teams next season. There has been less stress on the junior coach this season as they have not had the role of Junior Development Officer and has more time. There are some of the juniors playing South West and Mavericks. The club is running well with the AGM due in the next couple of weeks. Currently there is no chair person but Matt Stevens and Sarah Newstead are the WVA reps. e) Olympiad – Chair person is Gordon Gerrard and WVA rep is Paul Rainey. The club is looking at entering 2 teams into the mixed league next season. There were only 4 players at training at the beginning of the season and there was potential for the club to not enter a team into the league. Players from a social volleyball club in Trowbridge joined just before the league started and numbers grew to 12+ (with some old Olympiad members rejoining as well). With the new members there is a lot more of a buzz and enthusiasm and will hopefully go from strength to strength. f) Erlestoke - No report supplied. David James is basically running the club on his own. The club is keen to play friendly matches. g) Mavericks (Mens) – Steve Grimes has organised the National team this year. Most of the players are from Devizes. James Morten has organised the South West team and had over 20 player play during the season. h) Maverick (Ladies) – Bath Mavericks had a disappointing start but then won 8 out of 10 matches. The team is entered for next season but is low on numbers. More players are needed. 6) Election of Officers Position Elected Proposed Seconded Votes For Abstain Chair Cliff Ball Serena Morten Adam Postance 11 1 Vice-Chair John Postance Matt Stevens Sarah Newstead 11 1 Secretary Paul Rainey Serena Morten Jenny Boorman 11 1 Treasurer Serena Morten Paul Rainey Jenny Boorman 11 1 Child Welfare Officer Jenny Boorman Serena Morten John Bird 11 1 League Secretary Matt Stevens Neil Bentley Serena Morten 11 1 Competitions Secretary Neil Bentley/ Calne Adam Postance John Bird 11 1 Junior Development Officer Neil Bentley Paul Rainey Serena Morten 11 1 Ladies Development Officer Sarah Newstead Serena Morten Adam Postance 11 1 Beach Development Officer Irwin Aiken John Bird Neil Bentley 11 1 i) Both Cliff Ball and Serena Morten are stepping down from their roles on the committee after this year, so nominations are required for people to take over the roles of Chair and Treasurer. ii) It was discussed and verbally agreed that Salisbury will take over the role of Competitions Secretary for next season. 7) AOB a) WVA Rules And Constitution Action - Cliff Ball to place the Constitution, Minutes and an Archive onto the website. Rules are also to be placed on the website with aversion number and date. b) Club Affiliation & Insurance i) As the 3 South West meetings, club affiliation was discussed and all clubs other than Erlestoke and Wellington affiliated. Action - Serena Morten to contact Erlestoke regarding Volleyball England affiliation. ii) Insurance for playing volleyball is covered through the registered coaches and referees. If there is no coach, the match can be covered by a referee. c) Tournament Update i) Salisbury Tournament is on 9 - 10 August. ii) Pre Season Tournament 14 September. iii) 2 teams from Royal Wootton Bassett, 2 from Salisbury, 1 from Calne are all playing in the Whitfield Tournament. d) WVA Committee - Sub Volunteers To reduce the workload of the committee members it was suggested that help be provided by other members from within clubs. e) Paul Rainey - Asked if it would be possible to change the day of the meeting so that not all meetings were on Wednesdays. f) Matt Stevens - i) Requested that reports from officers be supplied and read in advance to save time in the meetings. ii) Currently the rules state that the teams have 5 days to update match results whereas the system is setup for 7 days. Matt requested that the rules are changed to 7 days so that the rules reflect the system (rule 6g1 & 2). The vote for changing the rules to match the system were 10 for and 2 against. iii) Clarification was requested and a potential rule change to the player short system if a 2nd team of a club has only 5 players and 1 1st team player and 1 3rd team player are on the scoresheet, that the 3rd team player must play up before the 1st team player plays down. A vote for the 3rd team player having to play before the 1st team player was taken and 3 vote were for the change and 8 were against the change (chair did no vote). Rule not to change. g) Dave Woolrich - i) Thought that the bonus point system should be changed so that bonus points are rewards for playing rather than being for admin. There was a long discussion about the use of bonus points being used as an incentive to get the results onto the system in a timely fashion and checked by the away team. The reason it was introduced was that financial penalties were not ensuring the results were entered in a timely fashion whereas not gaining the league points did make a difference. As there are still matches where the results are not entered/ or are late, removing the incentive was viewed by some as detrimental to the league. ii) Everyone was asked to confirm they agreed with the bonus point rules, or if they didn't supply an amended proposal for the rule so that it can be considered in an extra meeting prior to the new season. Action - Everyone to consider if the bonus point rule should stay the same. If it is to change, a proposal should be submitted for discussion. Action - Matt Stevens to discuss with Richard Howells on how the system could generate an automatic response/ email for the away team once the results have been entered by the home team. Action - Matt Stevens to discuss with Richard Howells to have an extra column in the league tables showing the bonus points for entry/ checking results online. People were thanked for attending the AGM. Meeting adjourned 22:45 8) Date of Next Meeting – Wednesday 10th September 2014 Appendices Appendix A. Chair Report – Wiltshire Volleyball Association - 2013/14 Season The WVA 2013/14 season successfully concluded on Sat 10th May with the End of Season Tournament and Annual Presentation Evening. Both events were a great success and saw the best attendance for many seasons, which was pleasing for all the organisers and also good for Wiltshire Volleyball. The WVA Committee once again had a full complement of volunteers for the season, with only two changes. A total of four WVA committee meetings were held during the season, including the AGM, which is due to take place on Wed 4th June. This was reduced from 5 meetings in previous seasons. The WVA Executive Officers for 2013/14 season were as follows: - a. Chair (Cliff Ball – Calne Comets) b. Vice-Chair (John Postance - Salisbury) c. Secretary (Paul Rainey - Olympiad) d. Treasurer (Serena Morten – Calne Comets) e. Welfare Officer (Jenny Boorman – Calne Comets) f. League Secretary (Matt Stevens – Devizes ) g. Competitions Secretary (Neil Bentley - Calne Comets) h. Junior Development Officer - Interim (Matt Stevens - Devizes) i. Ladies Development Officer (Sarah Newstead - Devizes) j. Beach Development Officer (Irwin Aiken – Royal Wotton Bassett) The league and competitions produced some good volleyball, and it is good to see some younger players developing rapidly and keeping the old guard on their toes. The Ladies & Junior section is fairly strong, and Sarah has done a fantastic job of managing the ladies development for the past several seasons. The competition offered by the junior players in this league is getting stronger each year, although it seems there are some Wiltshire ladies holding back from entering this competition. I would encourage all Wiltshire ladies to come along to these monthly tournaments, which offer some good volleyball and are also great fun. Wiltshire ladies volleyball is envied by other county associations! It was again good to see the Wiltshire Mavericks name branded across a range of leagues beyond Wiltshire. South West representation came from Royal Wootton Bassett Ladies’ and the Wiltshire Mavericks Men’s teams, both teams providing a great opportunity to play at a relatively high standard. In the NVL the Wiltshire Mavericks Men's team achieved 3rd place from a team of experienced senior players and thankfully’ some energetic younger players. Bath Mavericks also produced some very good volleyball in Ladies NVL Division 2. On the 'Junior' front, Wiltshire has a keen interest with Calne, Devizes, Salisbury and Royal Wootton Bassett producing some aspiring junior boys and girls. However, it has been difficult to produce teams for the South West Junior Grand Prix series this season, and I would like to encourage all clubs to look at entering teams into this regional series of events to expand their volleyball experience in a competitive yet friendly environment. The beach and outdoor season is now beckoning and a series of tournaments has been organised for the county and locally. Salisbury is once again hosting its very popular ‘open’ outdoor tournament on the weekend of 9th & 10th August with camping and entertainment. It is pleasing for me to see the WVA is in a fairly good place at present, and I would like to thank all the volunteers who have helped make this possible this season. However, in order for the WVA to run smoothly and efficiently the Executive Committee have to try and operate within the WVA Rules and Constitution, and apply these fairly and without prejudice. The league and competition rules are visited frequently to ensure they are in line with the current thinking and wishes of the majority of the WVA members. Sometimes decisions are not to everyone’s liking and there can be a perception of preferential treatment or unfair decisions. I will state that I have full confidence in all the Executive Officers in carrying out their roles without bias even if it affects their own club. I do feel it is necessary to ensure that all clubs are represented in administering the WVA. Presently we have an imbalance with Calne Comets holding 4 positions, Devizes 3 and Olympiad, Royal Wootton Bassett and Salisbury 1 position each. All positions are open for re-election at the AGM with all existing officers having to retire at the AGM in accordance with the WVA Constitution, and stand for re-election if they so wish and are nominated. I would ask all clubs, particularly Royal Wootton Bassett, Salisbury and Olympiad, to urgently look into volunteering for at least one additional position on the WVA Executive for this coming season. This would be very much appreciated as some of the existing officers have been in position now for several years and would not take offence at not being re-elected (including Chair!). This will ensure the WVA administration and decision making is evenly spread through all WVA clubs. Thank you for your co-operation. Cliff Ball Chair - Wiltshire Volleyball Association Appendix B Treasurer’s Report WVADocumentEditorAccount Wed, 04 Jun 2014 10:44:00 GMT f1397696-738c-4295-afcd-943feb885714:14 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/18/March-2014-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=18 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=18&PortalID=0&TabID=169 March 2014 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/18/March-2014-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING   Held at The Morten Residence, Calne Wednesday 5th March 2014 at 19:00 1.      Meeting Open Cliff Ball thanked everyone at the meeting for turning up and the Mortens for hosting the evening.   2.      Present Cliff Ball                      Chair                                                   Calne   Serena Morten            Treasurer                                            Calne Neil Bentley                 Competitions Secretary                      Calne Paul Rainey                Secretary                                            Olympiad Matthew Stevens        League Secretary                               Devizes Sarah Newstead         Ladies Development                           Devizes Richard Howells                                                                     R.W.Bassett John Postance            Vice-Chair                                           Salisbury David James                                                                           Erlestoke   3.    Apologies Steve Grimes              NVL team                                            Devizes Irwin Aiken                  Beach Development                           R.W.Bassett Tom Morten                                                                            Calne James Morten             South-West Team                               Calne Matt Morten                                                                            Calne Jenny Boorman          Child Welfare Officer                          Calne Brendan Palmer                                                                      Salisbury   Non-Attendance Wellington   4.      Minutes of Previous Meeting a.      Everyone accepted the minutes as a true account of the previous Committee Meeting held on Wednesday 4th December 2013 ACTION –   Paul Rainey to update the venue of last meeting from Devizes to Calne Leisure Centre.   5.      Matters Arising a.    Beach Development Officer was to look at insurance cover at events.  It was suggested that people sign a disclosure to say they play at own risk. ACTION – Irwin Aiken contacted Volleyball England about insurance at events but has not had a response. b.    Junior Development.  Matt Stevens has organised some training for Juniors but Cliff Ball has not had much success with finding someone to take on the role of Junior Development Officer.  Matt has taken on this role temporarily in an unofficial capacity. ACTION – A nomination for the role of Junior Development Officer is needed for the AGM. ACTION – Cliff Ball to contact all clubs for continuation of junior training and tournament organisation.  Matt Stevens to provide club contacts to Neil Bentley.  It was suggested that a tournament be organised after the current calendar of events have been completed. c.    Irwin Aiken mentioned that there is funding available for equipment and facilities.  £10k is available from Sport England.  The applicants would have to show there is regular training and competitions with at least 14 players.  It was asked if this could be done as an association.  Currently Sport England are targeting14/16 - 24 year olds. ACTION – Irwin Aiken to pass on info regarding funding.   ACTION – Cliff Ball to talk to Kelly Jones regarding the folding of the Swindon team and return of the balls provided by the WVA. e.    In the league report it was requested that teams use the player registration numbers and they should be on the scoresheet or supplied with the scoresheet as this helps with the player short approval.  It is in the rules that this should be provided.  As the new scoresheets do not have room for registration numbers it was suggested that the rules are changed so that teams provide a team sheet with registration numbers. ACTION – Cliff Ball to look at the wording of the rule change. f.     Fixtures must be played by a fixed date.  If a match cannot be played by this date, the team that cancelled the original match will lose the fixture. ACTION – Matt Stevens to provided the date on the fixtures list supplied to each club and has also put this information on the website.   6.      Executive Officers Reports a.    Vice Chair Report - Since taking on the role of Vice Chair, work has taken them away a bit.  If the chair/ committee require assistance the vice chair will help where possible. b.    Treasurers Report.                               i.        See appendix A for report.                              ii.        Serena was thanked for her efforts as treasurer.                             iii.        It was commented that the finances are healthy.                            iv.        A number of comments have been made regarding standard fees.  It was suggested that a limit could be introduced limiting the number of juniors that have to be paid for, but are still registered with the WVA.  This in turn brought on a short discussion regarding fees in general. ACTION – Review club/ player fees at AGM.  This could be that the club fee increases and the player registration abolished. c.    Child Welfare Report.                               i.        There have been no incidents to report regarding child safety since the previous meeting and no action to be taken.                              ii.        There have not been any notifications from clubs changing their CWO. d.    WVA League Report.                               i.        See Appendix B for report.                              ii.        Everyone thanked Matt for his efforts in running the league.                             iii.        There have been a number of issues with matches that need to be re-arranged.  Matt will give clubs 2 weeks, from the date of sending out an email, for clubs to supply agreed revised fixtures prior to the end of season before the club at fault will lose the points for the match in accordance to the WVA rules. ACTION – Matt Stevens to send email to all clubs with outstanding league issues.                            iv.        There was a discussion regarding the supply of the scoresheet to the league secretary.  It was agreed that the home team would either email a scanned copy of the top copy of the scoresheet or send it through the post.                             v.        It was also talked about that it could be the home teams responsibility to place the scoresheet online and a penalty point is awarded if this is not done.                            vi.        Matt asked if all clubs would indicate how many teams they would put into the league next year to allow the structure to organised.  All clubs present indicated that they would have the same number of teams entering next season as they did this season.  There was a vote regarding how to even the number of teams in the 2 leagues. a.    1 team down and 2 teams up. b.    1 team goes up and the bottom team in the premier league has a play-off against the 2nd team in division 1. It was agreed that option B would be used this year and that the current WVA rules would not change as this is a 1 off adjustment. e.    Ladies and Juniors Report.                               i.        See appendix C for report. f.     Competitions Report. Neil Bentley reported on behalf of Calne –                               i.        Dave Kinder Cup is at the semi final stage but neither of the matches have been played.  R.W. Bassett vs Devizes is to be played 9/3 and the Trowbridge vs. Calne is to be played 24/3 (to be confirmed). If Calne win and are in the final, it was suggested that an independent ref is used.  John Postance would be available if required.                              ii.        The End of Season Tournament and Presentation evening is to be held 10/5/14. a.    The presentation evening is likely to be at the Pilot Inn but has not been booked yet. ACTION – Richard Morten to look at venues for the End of Season (including Tidworth - John Postance to advise) and also look into the cost of a barn dance. b.    It was asked if Bath Ladies could play in the EoS Tournament.  Pre Season Tournament does not have the same restrictions as the EoS (WVA rules).  It was suggested, that as the number of teams entering have not been that high in the previous few years, teams that are associated with Wiltshire Volleyball could be allowed to enter this year (to be discussed on a year by year basis).  A vote was taken to see if Bath Mavericks Ladies and R.W. Bassett SW Ladies would be allowed to enter the EoS Tournament this year. There were 8 votes in favour of allowing the teams associated with Wiltshire Volleyball to enter.  These teams would however have to be fully registered with the WVA. c.    It was suggested that raffle tickets are made available as soon as possible to try and get as many people to come to the presentation evening as possible and sell more tickets.                             iii.        Pre-Season Tournament is likely to be 14/9/14. ACTION – All Clubs to put 14/9/14 in diaries for the Pre-Season Tournament. g.    Junior Development                               i.        Players are coming to the training sessions that are being run after the Ladies and Junior Tournaments.                              ii.        Juniors from both Calne and R.W. Bassett have been going to the mini's.                             iii.        R.W. Bassett's Aerial Grigg made it into the SW juniors U14 squad.                            iv.        There has been a lack of entries into the Grand Prix with only 2 teams entered from Calne into the U13 boys and girls - Ben Ball and Kasper Wozniak won, Harriot Bentley and Kelly Miller played in the U13 ACTION – All Clubs to email Matt Stevens with any Junior news. h.    Beach Development                               i.        Fixtures and Flyers will be generated soon. i.      Mavericks                               i.        The Men's National League team are currently 2nd in the league with 4 matches left to play.  The team has a good chance of staying 2nd.                              ii.        The Men's South West League team are currently mid table after winning their last 4 matches (were bottom).  The team has a number of young players who are coming on nicely.  Thanks goes to James Morten for coaching the team even though he was injured.                             iii.        The Ladies National League team (Bath Mavericks) have played 6 and won 5.  The last fixtures are on 6/4.  Some of the home fixtures have up to 20 spectators.  Numbers are not too great but finances are OK for this season (will need to look at them again for next season). ACTION – Matt Stevens to look if the name can be changed to Bath Wiltshire Mavericks for next season. 7.      Club Round Up a.    Devizes - Lavington school is being pedantic with the hiring rules.  Teams that are using the hall need to be cautious with the state the hall is left in as the bookings maybe removed if the hall is not left spotless.  Currently there are not too many 1st team members going to training as they are going to the Mavericks training the day before instead. b.    Calne - Stable and going well.  League results are not as good as cthey could be/ would like.  Junior numbers are not as high as would like them to be (12 ish) and some are coming from other clubs. c.    Olympiad - Club is going well with normally at least 12 at training each week and a few new players have turned up. The club has bought a new kit, aerials, scoreboard and match ball. d.    Royal Wootton Bassett - Training is popular and the club is struggling to find enough hours to give everyone enough training.  This issue is made worse as the matches are played on the training nights.  Juniors and Ladies are doing well. e.    Erlestoke - Tough trying to rearrange matches, but having lots of training sessions.  Matches can be 10am or 1pm on either Saturday or Sunday.  There have been some computer issues but are trying to do what they can. f.     Salisbury - Tournament is on 9 - 10 August with camping from 8th.  The 6's competition is likely to go on a bit longer but there will also be a 2's competition.  Trying to do a junior session with an extra hour of training but so far only 2 have turned up.  This is now giving 3 hours of normal training for the adults.  Finaces are OK this year but will have to evaluate for next year.  Should be able to have 3 teams next season.  Coaches are trying to get into schools (including visiting the schools) but none have taken them up. g.    Trowbridge - Are still running as a social club on a Saturday but the players that want to play competitively in the league have joined Olympiad. h.    Wellington provided no report.   8.      AOB a.    Prior to the meeting it was discussed that the association would pay need to pay £150 to help with the server upgrade and management costs.  Richard Howells was happy to continue to host the WVA website and supply accounts to people that need to add information to the site.  Neil Bentley asked if there would be a guarantee that the issues seen over the last 3 months would be solved.  Richard said he couldn't make any guarantees but suggested that it would be fine.                                i.        A vote was taken as to the WVA paying £150 for the upgrade of memory in the virtual server from 1.7Gb to 3GB.  The vote was 8 for, 1 against.  The WVA will pay for the upgrade. b.    Erlestoke, Wellington and Trowbridge clubs have not affiliated with the EVA.  It was mentioned that Trowbridge are now associated with the Olympiad and should be registered accordingly (or as a separate club). c.    There have been 2 appeals to note:                                i.        Wellington appealed against a ruling regarding playing unregistered players.  A response was provided but nothing happened - appeal quashed.                              ii.        There was a ruling regarding the use of the player up/ down rule regarding a 2nd team with only 5 players playing a 1st team player before a 3rd team player.  On discussion it was agreed that the rules were not broken. d.    A number of trophies were returned so that they can be given out at the presentation evening. ACTION – Cliff Ball to generate a list of trophies that are still to be returned. 9.      Date of Next Meeting –Tuesday 3rd June 2014 10.   Meeting closed 21:30 11.   Appendix A WVA Treasurers Report   Appendix B WVA League Report From Emails: Firstly thank you all for making the WVA Mixed League run relatively smoothly this season. With one new club entering, one team dropping out early in the season and two new teams joining it has been quite a busy schedule for some and quite a few fixture updates have happened at the start. Club contacts have been communicative in general and I have only had to rule on 2 matches so far (let’s keep it this way please!!)   Things are hotting up in each league both at the top and bottom of the leagues.   Now for the moan I am afraid!   With just over 2 months before the end of the season we have some issues that are concerning me: Premier League: ·         Currently there are Wootton Bassett matches that either need to be entered online or their away match needs approving. ·         Olympiad need to approve one match (still just within the 7 days for the bonus point!) ·         I have not received one scoresheet yet from a match played over a week ago (Wootton Bassett A) – This club will be fined as per the rules – this will be their 2nd fine of the season for not providing the scoresheets within 5-7 days of the match. 1st Division ·         There are over 7 matches in this division that have not been entered online as of yet and have been played – some as far back as November 2013. o   I have still yet to have any scoresheets from Wellington entered online or approved by them for the entire season. I am awaiting the scoresheets to be sent to me as well so I can eventually approve the results online. o   Salisbury Warlocks  need to enter F53 (17th Nov) (I have received an email from Jon about this and will be replying separately) -  A club fine will be coming your way I am afraid as per the rules o   Calne Meteorites need to enter F14 (24th Nov) and send me the scoresheet -  A club fine will be coming your way I am afraid as per the rules o   Calne Meteorites need to approve F20 (9th Dec) o   Salisbury Pagans need to enter F56 (15th Dec) o   Earlestoke House need to enter F28  (2nd Feb) and send me the scoresheet -  A club fine will be coming your way I am afraid as per the rules o   Earlestoke House need to enter F9  (14th Feb) and send me the scoresheet ASAP before another fine comes your way J   Can I remind everyone that if you do not enter the score online within 7 days of the fixture your team will lose the bonus point on offer. The same applies to the away team. Looking at the league table this may actually effect promotions and relegations this season.   As a general observation in some instances scoresheets are still not being entered correctly online – Player of the matches and officials data are not being added correctly, with one team yet to actually submit a correct entry as of yet!! Certain clubs are more guilty then others. This does cause me additional work.   It takes me quite a bit of time administrating the WVA League and ensuring everything online is correct. If you within your clubs could address the above issues before the WVA meeting in 2-3 weeks it would be appreciated and I will give another update at the meeting. We need to ensure come mid-April everything is in order so if we need a playoff I do not need to chase clubs for outstanding scoresheets and online results.   I hope it’s not too much to ask each club to ensure their respective results are entered online. It would make the WVA league secretaries job a lot easier and clubs would avoid fines.   All except for Wellington I have heard back from in regards to the outstanding issues in the WVA leagues. So thank you.   As mentioned and agreed at the last weeks WVA meeting I am now giving everyone two weeks from now to re-arrange any outstanding fixture and inform me of the new date by the 23rd March. If no new date is agreed and confirmed with me by this date I will be awarding the match in favour of the team who didn’t originally attend the fixture and further sanctions may be imposed. I am extremely concerned that some matches dating back to over 4 months ago have not been entered online and I have no idea what the results were.   Below is an update on where we stand with the leagues at the moment: Premier Division: ·         Wootton Bassett Bees still haven’t entered match P20 from 9th Feb (bonus point lost) – Please do this ASAP -  I haven’t even had a reply back to why this hasn’t happened yet. ·         Wootton Bassett Bees still haven’t approved match P18 from 23rd Jan (bonus point lost) -  if not approved in the next two weeks I will accept what has been entered as correct. ·         Wootton Bassett Bees still haven’t approved match P18 from 16th Feb (bonus point lost) -  if not approved in the next two weeks I will accept what has been entered as correct.   Other than these issues with Wootton Bassett Bees the Premier division is all up to date. Thank you. 1st Division: There are a number of games and issues that still are outstanding in the 1st Division: 25/11/2013 Monday F52 The Wellington Academy v Devizes Firkins    Still awaiting Wellington to add the result online 09/12/2013 Monday F20 Olympiad B v Calne Meteorites   Awaiting Calne to approve result – bonus point lost 20/01/2014 Monday F25 The Wellington Academy v Devizes Barrels   Still awaiting Wellington to add the result online – bonus point lost 27/01/2014 Monday F16 The Wellington Academy v Olympiad B   Still awaiting Wellington to add the result online and send scoresheet over to me – bonus point lost and fined 02/02/2014 Sunday F28 Erlestoke House v Salisbury Warlocks Double Header Awaiting for new date as Salisbury pulled out and ErleStoke want to re-arrange 09/02/2014 Sunday F30 Calne Meteorites v Salisbury Pagans   Awaiting a decision from Calne to whether they want to claim the match or re-arrange 15/02/2014 Saturday   Erlestoke v Olympiad B   Awaiting for new date as Erlestoke(?) pulled out and both want to re-arrange 24/02/2014 Monday F34 Olympiad B v The Wellington Academy   Apparently Wellington did not turn up to the match. I was not informed of this until the WVA meeting – awaiting to hear from Olympiad to what action they would like to take   If I have missed any issues out, or if these issues have already been resolved and I am incorrect please let me know!   A reminder to all clubs that if for whatever reason a match is not played on the scheduled date, the league secretary needs to be informed from both clubs within 7 days to why the fixture was not played. It may be that the team who did not attend will need to pay expenses to their opponents. So far a couple matches have not happened and I have been unaware!   Promotions / Relegations / Playoffs As discussed at the WVA meeting next season it is looking likely we will need to re-balance the leagues. As a result the plan I proposed and was agreed at the WVA meeting last week is to promote 1 team automatically from the 1st Division to the Premier. The bottom team of the Premier Division will also play off against the 2nd place team in the 1st Division for the right to play in next seasons Premier division.   No league matches can be arranged after the 30th April and the playoff date is booked for the 1st May at Lavington school at 20:00. Please make sure your players are aware of this if you are in with a chance of being involved in the playoff. This date will not be moved so if you cannot get a team out you will automatically forfeit the playoff.   Enjoy the rest of the season. Thanks, Matt     Appendix C   WVA Committee meeting – 5th March 2014  WVA Ladies and Juniors League Report   To date 6 fixtures have been played from October to March, which includes the Christmas Cup (which was actually played in December this year!). Attendance has been between 3 and 5 teams at the fixtures. The standard of play has improved throughout the season of a higher level than in the last few years. If possible I would like to see more teams/players entering in the future especially from Wellington academy and Olympiad, who have juniors in their clubs. I would like to thank everyone who attends the fixtures and keeps the league going. Thanks also to Matt for arranging the venue and helping me out during the fixtures. League table as 3rd March 2014: Team Matches Played Matches Won Matches Lost Complete Sets Won Incomplete Sets Won Total Points League Position Devizes A 19 18 1 24 13 61 1 Salisbury 17 12 5 16 11 43 2 Royal Wootton Bassett 19 9 10 13 5 31 3 Calne 16 6 10 6 1 13 4 Devizes B 11 0 11 0 4 4 5                                                                                                 Sarah Newstead Ladies development Officer   RichardHowells Wed, 05 Mar 2014 12:16:00 GMT f1397696-738c-4295-afcd-943feb885714:18 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/19/December-2013-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=19 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=19&PortalID=0&TabID=169 December 2013 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/19/December-2013-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING   Held at Devizes, Hare and Hounds Public House Wednesday 4th December 2013 at 19:00 1.      Present Cliff Ball                      Chair                                                   Calne   Paul Rainey                Secretary                                            Olympiad Matthew Stevens        League Secretary                               Devizes Sarah Newstead         Ladies Development   Scribe              Devizes Mark Grigg                                                                              R.W.Bassett Matt Morten                                                                            Calne Serena Morten            Treasurer                                            Calne Jenny Boorman          Child Welfare Officer                          Calne Neil Bentley                 Competitions Secretary                      Calne   2.    Apologies Hans Kaashoek          NVL Team                                          Devizes Steve Grimes              NVL team                                            Devizes David James                                                                           Erlestoke Irwin Aiken                  Beach Development                           R.W.Bassett John Postance                                                                        Salisbury John Bird                                                                                 Salisbury Jorg Steimer                                                                           R.W.Bassett Richard Morten                                                                       Calne James Morten             South-West Team                               Calne   Non-Attendance Salisbury Volleyball Club Erlestoke Volleyball Club   Cliff Ball thanked everyone at the meeting for turning up.   3.      Minutes of Previous Meeting a.      Everyone accepted the minutes as a true account of the previous Committee Meeting held on Wednesday 4th September 2013   4.      Matters Arising From meeting 4/12/13 a.    Beach Development Officer was to look at insurance cover at events.  It was suggested that people sign a disclosure to say they play at own risk. ACTION – IA to contact Volleyball England about insurance at events. From AGM 12/6/13 b.    WVA League Report.                                           i.    It was discussed if the SWVA fixture format was a viable solution for entering fixture results.  The WVA fixture results system has better functionality but the user interface is not as user friendly.  The SWVA system was deemed as not feasible for use with the WVA leagues.                                          ii.    It was also commented on that Richard Howells is actively supporting updates and the use of the website. c.    Junior Development.  Matt Stevens has organised some training for Juniors but Cliff Ball has not had much success with finding someone to take on the role of Junior development officer. ACTION – Cliff Ball to contact all clubs for continuation of junior training and tournament organisation.  Matt Stevens to provide club contacts to Neil Bentley.fghdfrgth d.    Irwin Aiken mentioned that  there is funding available for equipment and facilities.  £10k is available from Sport England.  The applicants would have to show there is regular training and competitions with at least 14 players.  It was asked if this could be done as an association. ACTION – Irwin Aiken to pass on info regarding funding.hjdjfghj e.    It was discussed about The Bath team coming under the Maverick banner.  It has been confirmed the team is now called Bath Mavericks but the name change was too late to have the printed fixtures altered.   Executive Officers Reports 5.      Vice Chair Report - No report provided. 6.      Treasurers Report. a.    All clubs have been notified of outstanding debts.  These fees must be paid bfore Christmas. b.    See appendix A for report   7.      Child Welfare Report. a.    There have been no incidents to report regarding child safety since the previous meeting. b.    There has been no confirmation from any club regarding change/ name of their CWO. c.    The CRB checks need to be completed with Volleyball England and last 3 years. ACTION – Jenny Boorman to collect CWO's names and contact details from each club including renewal dates. ACTION – Cliff Ball to talk to Kelly Jones regarding Swindon's CWO, training and inclusion in the WVA  as the club still has balls from the WVA. d.    If anyone is applying for CRB checking, then the scope of the check should be for Wiltshire Volleyball rather than just the  club to make it as flexible as possible.   8.      WVA League Report. a.    Everyone thanked Matt for his efforts in taking over the league secretaries job and getting the league under way, especially with all of the changes. b.    The structure of the league changed quite a bit with Devizes entering a 3rd team. c.    Division 1 had to have a reschedule of fixtures part way into the  season due to Melksham pulling out of the league and Olympiad entering a second team.  Olympiad were able to take over the fixtures but some dates had to be rearranged. ACTION – Matt Stevens to update the website for Melksham/ Olympiad fixtures. d.    4 matches had to be postponed, of which 3 matches have been claimed by the opposition. e.    There seemed to be a miss understanding on the rules regarding the player short system and hence there has been an amnesty regarding some of the issues this has caused.  Essentially players can only play down if there are not enough players from the lower team to fulfil the match.  There can be only 8 uses of this rule during the season and a maximum of 2 players can play down in any 1 match. f.     Also a player can play up as much as they want. g.    It was requested that teams use the player registration numbers and they should be on the scoresheet or supplied with the scoresheet  as this helps with the player short approval.  It is in the rules that this should be provided. ACTION – Clubs to use/ supply WVA registration numbers for all matches. h.    1 club has been fined for non-supply of scoresheet after a number of reminders and 6 weeks and 1 team has been penalised for non-registration of a player. i.      Currently Matt has a backlog of emails regarding the website fixture entry system which will be sorted shortly. j.      Currently Wellington are not on the website for fixtures and do not have a match ball. ACTION – Matt Stevens to set up Wellington on the website for results entry. k.    Due to the nature of the team from Erlestoke under 18's are not allowed to play.  This will cause a number of teams in division 1 an issue as they are made up of primarily junior players (there are at least 3 teams that this will affect). A vote was held to determine the playing/ forfeiting of the games affected: a.    The team that is unable to get sufficient players will forfeit the match. b.    Erlestoke will forfeit the match. c.    The club is allowed to get a team together from any registered players within the club (if there are insufficient players for the team in question) without being penalised for using the player short system (the match will not affect the number of uses of the player short system). The vote was unanimous for option (c). l.      Salisbury have had to rearrange 2 fixtures due to the hall being closed unexpectedly. m.   It was raised that the number of teams in each league is a bit imbalanced and the question was asked as to what would be done for next season.  People thought it would be a good idea to balance the leagues but it was still worth playing the play off at the end of the season to allow for the choice to use it (but it would not be guaranteed).  Matt suggested that it would be easier to plan for next season if clubs would be able to indicate how many teams they are likely to have. ACTION – Clubs to provide indication of how many teams they are likely to register for next season at the next meeting (5/3/14). n.    Fixtures must be played by a fixed date.  If a match cannot be played by this date, the team that cancelled the original match will lose the fixture. ACTION – Matt Stevens to provide the date by which all fixtures must be played. ACTION – Clubs to check they have 2 fixtures with all teams in their leagues.   9.      Ladies and Juniors Report. a.    Previously the medals and hire of venue has all been paid for out of the entry fees.  Due to the lower turnout  so far this season, there might be a deficit.  It was agreed that the WVA would pay for the difference at the end of the season. b.    See appendix B for report   10.   Competitions Report. Neil Bentley reported on behalf of Calne – a.    Pre Season Tournament - Was played but the attendance was low.  It was mentioned that if there are fewer than 4 teams entering it is financially not worth running the vent.  Royal Wootton Bassett beat Devizes in the higher tournament and Trowbridge beat Calne in the lower tournament.  The format was changed so that each team played each other twice but for a shorter game.  This format was well received.  Next seasons pre season tournament venue has been booked - Christie Miller on 21/9/14. b.    Dave Kinder Cup - There are only 8 teams entered this year which is the lowest it has been for a number of years.  This may be due to internal club communication not  passing the information on to all members in a timely fashion.  As there are only 8 teams, there are less rounds required and hence the first round fixtures are to be played by the end of January. ACTION – Clubs -  Once dates are confirmed, could clubs pass on this information to the competitions organiser. c.    End Of Season Tournament/ Presentation Evening has not been arranged yet. ACTION – Richard Morten to look at venues for the End of Season and also look into the cost of a barn dance.   Junior Development 11.   Matt Stevens was asked if he would mind being the Interim Junior Development Officer until a new officer can be voted in.  Jenny Boorman proposed the motion, Mark Grigg seconded it and Matt was voted in unanimously.   12.   Junior Development Boys. a.    There are some boys from Swindon, Devizes and Calne going to regional training.   13.   Junior Development Girls. a.    There have been a number of girls attending the SW regional training from Calne, Devizes and Royal Wootton Bassett. b.    2 girls have played in a Bristol Development Tournament. c.    There has been an attempt to run training sessions after the Ladies and Juniors events.  This is possible but it does need some extra support. d.    There are some teams being represented at the Junior Grand Prix.   14.   Beach Development Report. a.    No report was supplied.   Mavericks 15.   National League Mens a.    There have been 4 fixtures so far and the team has won 3 matches and lost 5 with 10 matches to play in 2014. b.    There have been combined training sessions about every fortnight with the South West  team.   It has been well attended.  Next training session is 11/12 at Lavington School 20:00.   16.   South West League Mens a.    The SW team has been able to fulfil all of its 4 fixtures but is a little behind on its admin.  This has been due to technical issues as well as poor communications on both the SW league side and the Mavericks side.  The club has been fined but this will be resolved shortly.   17.    National League Ladies (Bath Mavericks) a.    The team is playing in division 2 but is struggling after being promoted last season. b.    So far the team has won 1 and lost 6 (of which 3 were lost 3:2). c.    The numbers are from 4/5 to over 12, finances are OK and all fixtures are being fulfilled. d.    There has been a high turnover of players (lost 2 England players), but there are 6/7 players that are playing that come from Wiltshire.   18.   Club Round Up a.    Devizes - Have 3 teams in the mixed league, 1 in the junior and ladies league, and 2 in the cup.  Training and league matches going well, but with some of the 1st team players training for Mavericks, they don't always turn up to Devizes training.  There are normally more than 12 juniors at training and more than 24 seniors, but this can go down to 8! b.    Calne - Stable but had low numbers at the beginning of the season.  With the low numbers finances were an issue, but with now having more players, this is no longer an issue.  There are 3 teams in the leagues which are fulfilling nearly all of their fixtures.  The number of juniors is a bit low but is improving. c.    Olympiad - First 2 training sessions only 3/4 people turned up.  Thanks to players  from Trowbridge for coming to training and playing with Olympiad.  With the extra players it has been great to get a second team in the league.  This has given the club the opportunity  to give everyone some much needed match time.  The influx of new players has also help fill out the roles in the committee with new faces. d.    Royal Wootton Bassett - Training is popular and the club is struggling to find enough hours to give everyone enough training.  This issue is made worse as the matches are played on the training nights. e.    Salisbury - Now have three coaches (1x head and 2 x assistant coaches).  Nine new members have turned up within the last two months.  Training has been extended by an extra hour (7-10pm).  The club is now also playing in the New Hampshire League.  The club finances have now been sorted and players now pay by standing order.  There is now a role of junior development officer within the club to try and boost the numbers in the club. f.     Erlestoke and Wellington provided no reports.   19.   AOB Salisbury Volleyball Club - have requested that there be some referee courses set up within the WVA as they have 5 people who would like to attend. Cliff Ball - It has been noticed that not all clubs have team kit for everyone.  Some help may be needed for Wellington. Neil Bentley has managed to get some reports into the Gazette and Herald Paper.  If clubs want match reports or other items put in the paper, they should contact him. A member of Royal Wootton Bassett has recently been interviewed on BBC Wiltshire. Serena Morten asked for clubs owing money to pay as soon as possible. Salisbury, Erlestoke and Wellington to be fined £10 each for non-attendance to the meeting.    20.   Date of Next Meeting –Wednesday 5th March 2014 21.   Meeting closed 21:10 22.   Appendix A WVA Treasurers Report Wednesday 4th December 2013 Previous balance 4th September 2013   £2865.15 Balance stands at £3,535.95 Last Bank statement (26th NOVEMBER 2013)   £3,199.93 Cash                                                                              £33.52   Cheques/payments -not cleared                             £302.50   Total                                                                        £3,535.95       Outstanding payments Wootton Bassett League entry/ Registrations Wellington College League entry/Registrations/goodwill deposit Olympiad -league entry team 2 Serena Morten 23.   Appendix A Ladies and Juniors league report – December 2013   So far this year 2 fixtures have been played - one in October and one in November, with three and four teams attending respectively. The current league table is as follows:     Matches Played Matches Won Matches Lost Complete Sets Won Incomplete Sets Won Total Points League Position Devizes 5 4 1 8 0 16 1 Royal Wootton Bassett 5 2 3 5 2 12 2 Salisbury 3 3 0 5 2 12 2 Calne 5 0 5 2 0 4 3   Unless team numbers or participants increase during the upcoming fixtures the league will unfortunately be running at a loss. Please encourage as many people to attend the fixtures as possible from your clubs. I realise there have been clashes with other events but this has so far been unavoidable. I was hoping more juniors would be attending this season due to The Wellington Academy playing in the mixed league. It may be worth advertising the L&J league (with handouts) to the players themselves at the academy so they are aware of the fixtures.   Medals have not been procured as yet for any of the L&J events, as there has not been enough money to purchase them. Would the WVA be able to fund the purchase of medals for the Christmas Cup, the league and the Season Finale? All medals will be presented at the presentation evening, at the end of this season, to encourage attendance at this event.   Thank you to all the participants from all clubs in Wiltshire who keep this league going.   Sarah WVA Ladies development officer   RichardHowells Wed, 04 Dec 2013 12:18:00 GMT f1397696-738c-4295-afcd-943feb885714:19 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/20/September-2013-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=20 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=20&PortalID=0&TabID=169 September 2013 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/20/September-2013-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING   Held at Devizes, Hare and Hounds Public House Wednesday 4th September 2013 at 19:00 1.      Present Cliff Ball                      Chair                                                   Calne   Paul Rainey                Secretary                                            Olympiad Matthew Stevens        League Secretary                               Devizes Irwin Aiken                  Beach Development                           R.W.Bassett Serena Morten            Treasurer                                            Calne Neil Bentley                 Competitions Secretary                      Calne Su Brennand               Junior Development (Boys)                Melksham Steve Grimes              NVL team                                            Devizes   2.    Apologies Sarah Newstead         Ladies Development   Scribe              Devizes Hans Kaashoek          NVL Team                                          Devizes Jenny Boorman          Child Welfare Officer                          Calne Kelly Jones                                                                             Swindon David James                                                                           Erlestoke John Postance                                                                        Salisbury Jorg Steimer                                                                           R.W.Bassett Richard Morten                                                                       Calne James Morten             South-West Team                               Calne   Non-Attendance Salisbury Volleyball Club Erlestoke Volleyball Club   Cliff Ball welcomed everyone to the new season, from the chair.   3.      Minutes of Previous Meeting a.      Everyone accepted the minutes as a true account of the previous Committee Meeting held on Wednesday 10th April 2013   4.      Matters Arising From meeting 10/4/13 a.    Beach Development Officer was to look at insurance cover at events.  It was suggested that people sign a disclosure to say they play at own risk. ACTION – IA to contact Volleyball England about insurance at events. From AGM 12/6/13 b.    Cliff thanked those people that took on a position on the committee c.    Child Welfare Officer required for each club with juniors. ACTION – Jenny Boorman to collect CWO's names and contact details from each club.    d.    Ladies Development (Sarah Newstead) ACTION – Clubs that do not enter as a team, could the player contacts be provided to Sarah Newstead so that they can be informed directly for upcoming competitions. e.    Kelly Jones declined the offer of taking up the Junior Boys Development Officer.  Anyone wanting to take on the role should contact someone on the committee.   Executive Officers Reports 5.      Treasurers Report. a.    The current balance in the account is            £2865.15 Cash                                                    £74.62 Bank                                                    £2790.63                                 b.    Outstanding Outgoings: Scoresheets Mavericks Affiliation Rolls for meeting Bill for room for the AGM c.    Outstanding Incomings £3.50 for 1 player registration   6.      Child Welfare Report. a.    There have been no incidents to report regarding child safety since the previous meeting. ACTION – Jenny Boorman to collect CWO's names and contact details from each club.      7.      WVA League Report. a.    All teams from last year have re-entered this year.  Wellington school requested entry into the league but have not sent in their registration. b.    If teams wishing to enter the league (Wellington/ Trowbridge) have not sent in their registration by 9/9, they will not be able to enter the leagues this season. c.    Fixtures will be out by 12/9. d.    It was suggested that a date is set for the play offs and a cut off date for all fixtures to be played by. e.    Fixtures to start at the end of September. ACTION – Steve Grimes to look at using the South West Leagues format for their web league results entry system. ACTION – Steve Grimes to discuss with Richard Morten and Richard Howells regarding using the South West Leagues format on the WVA website.   8.      Ladies and Juniors Report. a.    Ladies and Juniors fixtures will come out at around the same time as the WVA mixed league fixtures.  Looking at playing the fixtures at Lavington School.   9.      Competitions Report. Neil Bentley reported on behalf of Calne – a.    Pre Season Tournament to be held 12/10 at Christie Miller Sports Hall from 10:00 - 16:30. ACTION – Matt Stevens to provide club contacts to Neil Bentley. b.    Dave Kinder Cup to have the final held 30/3 at Calne Leisure Centre.  Entry forms have not been sent out yet. c.    End Of Season Tournament/ Presentation Evening has not been arranged yet. d.    It was suggested that it may be worth booking the Christie Miller for the Pre Season Tournament for next year soon to get a date that is suitable.   Junior Development 10.   Junior Development Boys. a.    No reports supplied.   11.   Junior Development Girls. a.    Wiltshire played with 3 girls from Plymouth who had trained at Devizes.  A complaint was raised regarding the Plymouth players, which has subsequently been forwarded from the South West Association to Volleyball England. b.    Matt has offered his resignation from the role of development officer and has said he will not be entering any teams in the National Cups but will still be doing training at Devizes. c.    If anyone is interested to entering teams into the National Cup and co-ordinate general trainings, 3 - 4 coaches should be used. ACTION – Cliff Ball to contact all clubs for continuation of junior training and tournament organisation.  Matt Stevens to provide club contacts to Neil Bentley.   12.   Junior Development Swindon. a.    It was mentioned that Kelly Jones is no longer able to coach volleyball for her job and that the Swindon Club may fold.  If this were to happen, the balls supplied by the WVA should be returned to the WVA.   13.   Beach Development Report. a.    The summer season was set out to promote pairs competitions.  There was a King and Queen of the court competition at Coate Water where 6 people turned up. b.    3 pairs competitions were held over the summer.  1st event had 8/9 players, 2nd had 10 players and the 3rd had 25 players including 8 or so from Bristol/ Yeovil.  There were 4 courts and there was a separate ladies pool. c.    The problem of running a league was the number of people playing changed too much to be able to say what position everyone came in. d.    Planning to do another event 22/9 but unsure of the venue. e.    Hoping to do more of the same next year!   Mavericks Men 14.   National League a.    There are 11 players registered, of which 3 are setters and a couple of players are not from Wiltshire. b.    Last year the team came 2nd with the last match being very tight (could have come 2nd - 5th in the league) and opted to stay in the same league.  If the team had gone up a division it would have change the number of fixtures from 3 home and 6 away to 9 home and 9 away! c.    Everyone is enjoying the playing and the team has entered the league and the cup. d.    There is a problem finding places to train.  There have been some ad hoc training sessions at weekends. e.    It was asked if it would be willing for the Mavericks to train at other clubs during the season (maybe twice over the season)?  This would include the South West Mavericks players as well (11 players are interested). 15.   South West League a.    James Morten is keen to keep on with the South West Team.   16.   Club Round Up a.    Olympiad - Will put 1 team in the mixed league but are hoping to put a team in the Ladies and Juniors (may need a responsible adult to just oversee some of the juniors).  Played in the park over the whole summer and only missed 2 weeks.  Numbers are low, but should still be OK for the league. b.    Devizes - Training starts 5/9 with most of the same faces as last year.  Match nights will be the same (Thursday). c.    Wootton Bassett - Training started last week with a general session.  5 new players turned up; 2 Latvians , 2 outdoor players and a1 lady.  Have lost a few (due to work) but still 20 - 24 players.  Juniors and ladies train next week and have entered a ladies team in the South West and intend playing in the ladies and juniors. d.    Calne - Training hasn't started yet (starts this Friday).  Have lost 1 player but should have similar numbers as last year, hence 3 teams. e.    Melksham - Match nights changed to Tuesday.  First session was yesterday, but due to schools not being back, the numbers were light.  Only had 5 seniors due to work and holidays.  The club will not register a team with Volleyball England until it is known if the club has a full team. f.     Salisbury - Entering 3 teams and playing matches on Sundays. g.    Erlestoke - Have entered 1 team in the league but due to the nature of the club, the home and away fixtures will be played as a double header at Erlestoke.   17.   AOB Cliff Ball - It was agreed that club non-attendance to the WVA meetings would be fined £10).  Salisbury and Erlestoke clubs to be fined. Matt Stevens ·         Asked if the National League Bath Ladies could be registered under the Maverick umbrella.  Volleyball England have no issue but it was requested that the name be changed to Bath and Wiltshire Mavericks.  As the team is already in the fixtures this season as Bath, they are unable to change this season.  Training is at Bath but the matches are played in Lavington School.  There was a vote for attaching Bath to the Maverick and the majority voted in favour. ·         Was asked to send out attachment for player registrations with the draft fixtures. Irwin Aiken ·         Mentioned that there is an unofficial pairs tournament played in Bristol over 2 days during the summer. ·         Asked if there was any funding for a coaching course - level 1 would be OK but would prefer level 2 e.g. £500 from WVA? ·         There is funding available for equipment and facilities.  £10k is available from Sport England.  The applicants would have to show there is regular training and competitions with at least 14 players.  It was asked if this could be done as an association. ACTION – Irwin Aiken to pass on info regarding funding.      18.   Date of Next Meeting –Wednesday 4th December 2013 19.   Meeting closed 21:10 RichardHowells Wed, 04 Sep 2013 11:23:00 GMT f1397696-738c-4295-afcd-943feb885714:20 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/23/April-2013-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=23 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=23&PortalID=0&TabID=169 April 2013 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/23/April-2013-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING   Held at Devizes, Hare and Hounds Public House Wednesday 10th April 2013 at 19:00 1.      Present Irwin Aiken                  Beach Development   Stand in Chair R.W.Bassett Sarah Newstead         Ladies Development   Scribe              Devizes Serena Morten            Treasurer                                            Calne Su Brennand               Junior Development (Boys)                Melksham Jenny Boorman          Child Welfare Officer                          Calne Neil Bentley                 Competitions Secretary                      Calne James Morten             South-West Team                               Calne Hans Kaashoek          NVL Team                                          Devizes Jorg Steimer                                                                           R.W.Bassett Richard Morten                                                                       Calne   2.    Apologies Cliff Ball                      Chair                                                   Calne   Steve Grimes              NVL team                                            Devizes Matthew Stevens        Junior Development (Girls)                Devizes Richard Howells          League Secretary                               R.W.Bassett Paul Rainey                Secretary                                            Olympiad   Non-Attendance Salisbury Volleyball Club Olympiad Volleyball Club Erlestoke Volleyball Club   IA read out Cliff’s apologies about being unable to make the meeting. HK commented that the attendance at the meeting was good and that we didn’t have to rely on Cliff being here for the meeting to take place.   3.      Minutes of Previous Meeting a.      Everyone accepted the minutes as a true account of the previous Committee Meeting held on Wednesday 30th January 2013   4.      Matters Arising a.      Previous action for league secretary to add bonus point column onto league table. RH has added bonus point column onto fixtures table but a total of bonus points awarded on the league table would be beneficial to compare points ‘won’ and bonus points accrued. ACTION – league secretary to add column onto league table if possible. b.      Website issues/suggested improvements: ·         Could there be a single page for player registrations? The lists are fragmented in different pages and can be a challenge to find. ACTION – League secretary to see if it is possible to have one registration list next season. ·         Could a link to the SW region volleyball website be added to WVA website? ACTION - RH to add SWVA website link (www.swva.org.uk) onto WVA website ·         There was a consensus that the WVA website is difficult to navigate and not very user friendly. The SWVA website seemed a better format and easier to use. Is there a possibility of changing over to this format?        c.    Contact for WVA communications – It is a general consensus that messages from the WVA are not getting through to players within clubs.  CB suggested that there should be a WVA representative for each club (and the contact details should be added to the list of contacts which is sent out at the beginning of each year) who would disseminate information to club players. If this does not work then there was a suggestion of making sure all players are registered by completing a registration form of name and contact details with a disclaimer of ‘would/would not like to receive volleyball related e-mails. ACTION – all clubs to nominate a WVA rep from their club. d.    Communication – is crucial within the WVA from committee to club member ·   All fixtures or links to fixtures of WVA, SW and NVL matches (where Wiltshire teams are involved) and junior fixtures should be available on the WVA website for all to see ·   JM mentioned there is a Wiltshire Mavericks Facebook page but does not know who the contact is for that. SN suggested Luke Wiltshire may have set it up a while ago.     5.      Treasurers Report. a.    SM presented her report – see Appendix A for account details.   6.      Child Welfare Report. a.    JB reported that there had not been any issues regarding child safety since the previous meeting. b.    She believed that she knew of all CWOs from each club apart from Olympiad, but will check this. ACTION – JB to ensure she has been informed who the CWOs are from the WVA clubs c.    SM informed JB that Tom Morten from Calne had attended the courses and was cleared for child protection. She also recommended that WVA subsidise members to attend these courses. d.    Coaches and CWOs– need to be CRB checked through VE and have been on child protection/safeguarding courses Any club member can be CRB checked through VE The child protection /safeguarding courses are free of charge as is CRB checking thorough VE. CRB checking has a quick turn around     7.      WVA League Report. a.    No report submitted   b.    NB asked what was happening about a match which, due to a number of reasons, led to none of the players of the Calne team being registered before the match. There was an appeal however nothing more has been said about the penalty to the club because of this. ACTION – CB and RH to discuss and communicate any decisions with Calne club.   8.      Ladies and Juniors Report. a.    See Appendix A for report   9.      Competitions Report. NB reported on behalf of Calne – a.    DK cup - Semi-finals have now been played, finalists are Devizes 6X vs Royal Wootton Bassett Aces – Salisbury and Olympiad are to organise the refereeing team for the final. The final needs to be played before the end of season tournament – date needs agreeing between teams. b.    EOS - RM reported that the closing date for this is the end of April followed by the presentation evening being held at the Pilot in Melksham        10.   Junior Development and Competitions. a.    Junior boys – SB reported ·         Following WVA junior development meeting SB and MS were actioned to find out how many juniors there are in the WVA clubs and the ages of the juniors (U18s). So far only 2 clubs had replied to SB. Training sessions were discussed and there was the option of either training once a month before L&J league or rotate once a month around the WVA clubs. ·         Boys within WVA have been selected to represent the SW at the Inter-regional tournament (IRT) in Kettering in May for both age groups (U15s and U17s). ·         SW boys entered into the Exeter challenge tournament as a warm up for IRT   b.    Junior girls – SN reported on behalf of MS ·         Wiltshire Maverick U15 girls through to the finals in Kettering in May ·         Some girls played in World youth games ·         Training with South, England Cadets and Juniors, several selected for SW IRC   c.    Junior development summary ·   No communication between WVA clubs about junior attendance ·   Wiltshire Mavericks junior squads not recognised or known by some WVA clubs ·   Mavericks junior training needs to be held once a month o   Before L&J training o   Held at the WVA clubs – rotate club every month ·   Junior indoor tournament o   23rd June, Ridgeway school, Swindon ·   Please can all clubs reply to SB e-mail asking about junior attendance at your club   11.   Beach Development Report. a.    IA reported – he sent out a calendar of event of the summer which included grass and beach tournaments b.    IA is hoping to run the following within Wiltshire: ·   1st June – Juniors beach tournament – 4-a-side – Coate water ·   2nd June – King/Queen of the beach tournament – Coate water ·   30th June – Mixed new-comers to beach (indoor players)  - Coate water ·   Beach league throughout the Summer months (June, July and August) – Coate water or grass league with finals at Salisbury Volleyball Tournament IA was advised to advertise the summer events at the EOS tournament to get interest. There was a concern over insurance cover. ACTION – IA to look into insurance cover for these events. RM mentioned that any events involving the age group 14-25 may get financial help from VE as that is where their funding is going this year. JM suggested that the WVA hold a Summer BBQ or picnic open day with volleyball. Details not set but all thought this was a good idea.   12.   Mavericks Men a.    NVL men – report given by HK in the absence of SG ·   Final fixture single-header on 14th April, if they win they will finish 2nd in Div 3 and will be promoted. The team do not wish to be promoted to Div 3 ·   Next season SG hopes to run fornightly training sessions combined with the SW mavericks men, possibly on a Weds night (when no WVA clubs train) ·   Many thanks go to SG for organising the NVL squad, buying in kit and driving to the matches. b.    SW men – report by JM ·   Mavericks finished 2nd from bottom (league table in appendix) ·   Was supposed to be a development squad but numbers were low and had to call on NVL players for several matches as the team was short of players ·   Next season – every WVA club to nominate players to play in the SW – this would be to develop younger players and anyone wanting to play volleyball at a higher level than local league RM suggested encouraging players to play for their county in a Wiltshire Mavericks team by giving out certificates by WVA to those who have played for the team over the season (NVL and SW). The SW squad were down £90 and were ‘sponsored’ by Matt Morten. MM will help JM next season sorting out the W. Mavs SW team JM advised to hand out fliers about the SW league at the EOS tournament.   RM advised that VE were looking at centralising venues within the NVL so teams would not have to drive to extremes for matches. This is predominantly Div 3   13.   Club Round Up This was kept very brief due to the meeting over-running   a.    Corsham- struggling with numbers but training was still carrying on, they will not be entering into the WVA league next season b.    Calne – no issues c.    Devizes – good numbers at training d.    RWB – ladies train on a different night to the men so JS unsure how they are getting on, training going well   14.   AOB RM - EOS fliers have been e-mailed out Presentation evening – limited tickets IA reminded everyone to bring back the trophies they won last year and give them the CB who will present them at this years presentation evening.    15.   Date of Next Meeting – WVA AGM Wednesday 12th June 2013   Meeting action grid   Actionee Action Completion date League secretary - RH Add column onto league table indicating bonus points accrued if possible During season break League secretary - RH Look at the possibility of having one registration list on the website   During season break League secretary - RH Add SWVA website link (www.swva.org.uk) onto WVA website During season break All clubs Nominate a WVA rep from their club Beginning of next season WVA CWO - JB Ensure she has been informed who the CWOs are/will be from all WVA clubs Ongoing Chair and league secretary - CB and RH Discuss the issue with unregistered players during match (Calne)   Before the end of season Beach development officer - IA Look into insurance cover for outdoor Summer events Before any summer events take place     Appendix A – Treasurer’s accounts   Appendix B - Ladies and Juniors league report   Since the last committee meeting 5 fixtures have been played, with at least 4 teams in attendance up to 6 teams on one occasion. The L&J webpage on the WVA website is now up-to-date with the current results from the fixtures and league table (see table below). There has been noted development within some teams throughout the season and I am really pleased with the way everyone has pulled together when some teams were short of players. I would like to thank everyone who has turned up to support this league and I ask all club representatives to make sure all their relevant club members know about these fixtures and try to encourage more people to come along. I would also like to thank Matt Stevens for his help with hall bookings and helping sorting out the playing schedules for the fixtures. The final fixture of the season is on Saturday 27th April at Lavington School Sports Hall starting at 10:45. Please try and enter a team from your club to help support this league and finish the season off on a high!   Appendix C – Men’s SW league final standings   Appendix D – NVL Men’s Div 3 South final standings   RichardHowells Wed, 10 Apr 2013 11:34:00 GMT f1397696-738c-4295-afcd-943feb885714:23 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/21/June-2013--AGM.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=21 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=21&PortalID=0&TabID=169 June 2013 - AGM https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/21/June-2013--AGM.aspx WILTSHIRE VOLLEYBALL ASSOCIATION ANNUAL GENERAL MEETING   Held at Calne Leisure Centre Tuesday 12thJune 2013 at 18:30   1)     Present Cliff Ball                                  Chair                                       Calne Paul Rainey                            Secretary                                Olympiad Sarah Newstead                     Ladies Development               Devizes Serena Morten                        Treasurer                                Calne Matt Stevens                           Junior Development (Girls)    Devizes Su Brennand                           Junior Development (Boys)    Melksham Irwin Aiken                              Beach Development               Royal Wootton Bassett Neil Bentley                             Competiton Secretary                        Calne John Postance                                                                        Salisbury Richard Morten                                                                       Calne Olivier Burois                                                                          Royal Wootton Bassett   Apologies Jenny Boorman                      Child Welfare Officer              Calne Richard Howells                      Mixed League                         Royal Wootton Bassett Jorg Steimer                                                                           Royal Wootton Bassett Matt Morten                                                                            Calne Tom Morten                                                                            Calne Kelly Jones                                                                             Swindon Steve Grimes                                                                          Mavericks David James                                                                           Erlestoke John Bird                                                                                 Salisbury   2)     Minutes of Previous Meeting a)      Everyone accepted the minutes as a true account of the AGM held on 19th June 2012   3)     Matters Arising a)      It was discussed that trophies should be returned, engraved by 1st Jan.  If the trophy is not returned, then there should be a fine of £20 per trophy.  Cliff Ball was to look at changing the rules to cover the loss of trophies but it was decided that with only 1 outstanding trophy, the rules would not be changed.   4)     WVA Executive Committee Summary Reports a)      Chair (Cliff Ball) – See WVA Annual Report in Appendix A b)      Vice Chair – As the position is vacant, no report was provided. c)      Secretary (Paul Rainey) Thanks to everyone for their support of the WVA, without them there wouldn't be such a well organised league and competitions.  Thanks go to Sarah Newstead for taking and providing the minutes for the last meeting in my absence.  There have been very few issues for the league/ competitions this year which has been a testament to the good team spirit within the association.  Hopefully the person doing the minutes for the next season will be able to send the minutes out slightly quicker than I have this year and that next season will be as enjoyable as this season. d)      Treasurer (Serena Morten) See Appendix B. It was also mentioned that league entry  is £30 per team, £3.50 per player, £2.50 for juniors and £35 for tournaments. Thanks to the Mortens for their help in sorting out the End of Season Evening. There are approximately £100 of outstanding cost that are not shown on the report. In the accounts, the WVA registration fee is for the Mavericks Club affiliation to Volleyball England. e)      Child Welfare (Jenny Boorman) No incidents were reported or passed onto the SW link. Once again a reminder that each club should have someone tasked to this role; which includes having to chase Volleyball England (VE) CRB checks! Safeguarding courses, or any welfare advice is fairly easily obtained from VE, either online or speaking to a real person. Action – Clubs to clarify and pass on the names of the appointed CWOs for next season to me (or my successor). Action - Clubs to ensure title of CWO is "CLUB welfare officer" rather than limiting to child welfare officer; this is to enable any welfare concerns to be raised. Action – Cliff Ball to update the constitution to state Club Welfare Officer. f)       League Secretary (Richard Howells) Available on request from Richard Howells. There was a vote of thanks for Richard Howells from John Postance, seconded by Serena Morten for his efforts in running the website and the leagues so well especially with all of the Sunday matches. Action – League Secretary to amend league tables to have an extra column to show the bonus points (for clarification). g)      Competitions Secretary (Calne VC – Neil Bentley) Three competitions were organised this season, namely a start-of-season tournament, the Dave Kinder Knock-out Cup and the end-of-season tournament. A presentation evening was held after the end-of-season tournament. The end-of-season tournament was held on 18 May at the Christie Miller Sports Centre in Melksham. Eight teams entered, which allowed the tournament to split in two separate competitions for the Plate and Shield. The presentation evening was held at the Pilot in Bowerhill. Particular thanks have to go to Richard Morten who arranged the evening and James Morten who organised a draw. Although the number of people attending was lower than hoped, the successful draw ensured that the event broke even. Eleven teams entered the Knock-out Cup, which was won after four rounds by Devizes 6X, who beat Wootton Bassett Aces in the final at Calne Leisure Centre on 2 June. The attempt to ask the losing semi-finalists to arrange the officials for the final was partially successful, as Olympiad complied while Salisbury ignored the request. This had been a condition of entry. There was a vote of thanks from Cliff Ball for the effort put in to organising the competitions which was seconded by Richard Morten. It was suggested that for future seasons that the final for the Dave Kinder Cup should be played prior to the end of season tournament and that the date is set prior to Christmas. Thanks also went to Richard and James Morten for their help. h)      Junior Girls (Matt Stevens) Under 15's were joint 3rd in the National Cup. Under 16's got through round 2. 6 girls played in South West (2 U16 - undefeated, 4 U14 - 1st team 4th, 2nd team 2nd). 2 players from Devizes are playing in the national squad. Yasmin Kaashoek will be playing for Wessex (Academy) next year. Congratulations go to Matt Stevens for becoming the assistant coach for the national juniors. i)       Junior Boys (Su Brennand) Didn't have enough players for the under 16, 17 or 18 teams. The under 15 team qualified for divisional but couldn't get enough players to play the next round. 6 players were picked for the South West interregionals.  Their teams came 3rd/ 4th but this has not been confirmed officially. Su is resigning as South West manager and also the WVA junior boys development officer. Arrange a junior session for the last junior tournament and had little response but did manage on the day. Kelly Jones May organise a date soon for a session. It was mentioned that juniors as a whole needs organising so that everyone in the area knows about all of the events. Thanks to Su for all of her hard work from the Chair and everyone. j)       Ladies Development (Sarah Newstead) Available on request from Sarah Newstead. Action – Clubs that do not enter as a team, could the player contacts be provided to Sarah Newstead so that they can be informed directly for upcoming competitions. k)      Beach Development (Irwin Aiken) The beach season has been kicked off. 1/6 saw a junior event which was very successful with teams from Swindon and 1 other team.  The juniors have asked for more competitions. 2/6 was the adult king/ queen of the beach pairs.  There were 6 players and all played each other.  Players were mainly from Royal Wootton Bassett but there was 1 player from Calne and a couple of new players as well.  It is a good competition to develop both individual and team skills. Would like to launch a pairs tournament (30/6?).  This would have the format similar to squash leagues where if you have 5 players in a league they would play for 2 - 3 hours and winners would go up a league, losers would go down.  This could be done either on sand or on grass.  This could be played at different venues around the county (Bath Uni has a sand court if required). 30/6 is the date for a mixed 4's tournament at Coate Water. Suggested dates for tournaments are: 28/7 26/8 22/9 If players are interested, there is the beach tournament at Croyde 22 - 23/6.   5)     Club Round Up a)      Olympiad – Done reasonably well in the league and played well in the Dave Kinder Cup.  Did well in the end of season tournament losing by 1 point in the semi final (which was the only game lost all day).  In John Coles park at 7 every Monday (as long as the ground is dry) and going back inside after the August bank holiday.  Looking to play 1 team in the leagues next season. b)      Wootton Bassett – Training inside, also playing outside at Lydiard Park on Tuesday and Coate Water on Wednesdays.  Hopefully have 2 premier league teams and 1 ladies and juniors team. c)      Calne – Good stable numbers for adults and juniors.  Playing outside over the summer on a Friday and some at Derry Hill to try and set it up.  Looking to play 3 teams plus 1 ladies and juniors. d)      Melksham – Currently there are 12 - 15 seniors.  There were a few more but they have changed to playing NVL.  Finish training for this season but looking at 1 team in the league next season with matches on Tuesdays.  Currently looking at a new venue as Christie Miller Hall is closing. e)      Salisbury - Have had their AGM with 30 people.  Training is on a Thursday 7 - 10 and are looking to get a new coach.  Matches on Sundays but playing is limited by school holidays and exams.  Should have 3 mixed league teams, 2 ladies and juniors and 1 Dave Kinder Cup team.  The club is involved in schools during term time and plays outside on a Thursday through the summer. f)       Devizes – The numbers are looking good in the club and should have 2 teams playing next season.  The club has gained 2 new players but have lost 3 ladies.  Training has finished inside but are playing outside on Thursdays. g)      Erlestoke - Looking to put 1 team in next season. h)      Trowbridge – Hoping to put a team in next season. i)       Corsham - Training is on a Wednesday but currently there are only 8 (max) turning up.  Not enough players to put a team in next season in the mixed league but there could be a team for ladies and juniors. j)       Mavericks (Mens) – Looking to put a team in South West next season. The NVL team have decided not to be promoted to Div 2 this year due to the extra commitment and cost in order to play up to 18 single header matches in the year. Instead the team wishes to play NVL Div 3. With a squad of approximately 9-10 players the team hopes to train with the South West team every two weeks during the season. Matches to be played at Lavington school Training venue still not decided as Corsham now cannot take us. Team will be sponsored by TeamHaven and aim is for players to pay for matches and training sessions when they attend. Thanks go to James, Matt and Steve for organising the teams for this year. k)      Maverick (Ladies) No Maverick team but 6-7 from Devizes are playing for Team Bath and Wootton Basset have a ladies team as well.   6)     Election of Officers Position Elected Proposed Seconded Votes Chair Cliff Ball Matt Stevens Richard Morten Unan. Vice-Chair John Postance Sarah Newstead Serena Morten Unan. Secretary Paul Rainey Serena Morten Su Brennand Unan. Treasurer Serena Morten Paul Rainey Neil Bentley Unan. Child Welfare Officer Jenny Boorman John Postance Richard Morten Unan. League Secretary Devizes Richard Morten John Postance 1 vote against Competitions Secretary Calne/ Neil Bentley Su Brennand Paul Rainey Unan. Junior Girls Development Officer Matt Stevens Richard Morten John Postance Unan. Junior Boys Development Officer Kelly Jones Matt Stevens Irwin Aiken Unan. Ladies Development Officer Sarah Newstead Matt Stevens John Postance Unan. Beach Development Officer Irwin Aiken Serena Morten Sarah Newstead Unan.   Person responsible for the league secretary within Devizes club to be confirmed. John Postance will assist competitions secretary if help is needed. Kelly Jones' appointment to be confirmed subject to agreement. Cliff Ball thanked everyone who took on a role. 7)     AOB a)      Constitution / Rules                               i.        Constitution - The following paragraphs in the constitution were amended and voted on: Paragraph Votes 3.1 Majority 4.1 Unanimous 5.1b Unanimous 5.4 Unanimous 7.8 Unanimous The changes were agreed                                ii.        Rules - The following paragraphs in the constitution were amended and voted on: Paragraph Votes Comments 8c Unanimous   11p Unanimous 28 days from breach, 14 days for appeal 13f Unanimous Same as 11p (14 days) The changes were agreed b)      Summer Tournaments - Salisbury outdoor tournament to be held 9 - 11 August. c)      Officiating and Rules - This topic was not discussed. d)      Club Affiliations – All clubs must be affiliated as soon as possible.  The WVA constitution states that all clubs must be affiliated to Volleyball England.  1 club did not affiliate to Volleyball England.  It is a requirement that all clubs affiliate. e)      Paul Rainey - WVA representative was discussed regarding contact details.  It was discussed that the Executive officers email addresses would be visible but all others would be blind copied. f)       Matt Stevens - Raised the issue that the names and contact details of juniors (if approved) would be passed to the ladies development officer to allow information regarding fixture to be sent directly rather than just to one person in the club who may or may not pass on the info to all. g)      Olivier Burois - Requested information on when outdoor volleyball is being played. h)       Cliff Bal - Informed those present that he had sent information out regarding the South West AGM. People were thanked for attending the AGM.  Meeting adjourned 21:40   8)     Date of Next Meeting – Wednesday 4th September 2013   9)     Appendices Appendix A. Wiltshire Volleyball Association - Annual Report 2012/13 Season   The Wiltshire Volleyball Association (WVA) has had another busy season with a full programme of league fixtures and tournaments throughout the season.  The WVA Committee mirrored that of last season with all positions filled, although our Vice Chair resigned during the season due to personal reasons.  A total of five WVA committee meetings are held during the season including the AGM, which is scheduled for 12th June 2013.   This WVA League had 13 teams this season, the same as the previous, with 6 teams playing in the Premier Division and 7 teams in Division 1.  The Premier Division was won convincingly by Devizes 6X winning all their matches and Wootton Bassett Aces taking the runners-up slot, a reversal of last season;  Melksham were relegated.  The First Division champion was Wootton Bassett Bees after finishing runners-up for the past 2 seasons.  A play-off match between Salisbury Druids, who finished second from bottom team in the Premier Division, and Salisbury Pagans is due to be played soon will decide who plays in the Premier Division next season.  We are looking to increase the league teams 14 teams next season with a team from Trowbridge on the verge of joining the league.   The Ladies & Juniors League (L & J) had 7 teams playing on a semi-regular basis in a tournament format.  The fixtures were well attended with players of various skills levels participating.  The winner of the L & J League was won by Devizes A with Salisbury as runners-up, again a reversal of fortunes over last season.  The Christmas Cup was dominated by the young Devizes team again with Swindon Ridgeway Mavericks (coached by Kelly Jones’) claiming the runner-up spot.  Finally, the L & J Finale Tournament was won by a young Calne team with Devizes a close second.   The season’s competitions commenced with the Pre-Season Tournament in September with a hastily assembled ‘Rest of Wiltshire’ team winning the Cup and Melksham as runners-up.  The Plate winners were Wootton Bassett Bees with Calne in second spot.  The Dave Kinder KO Cup was also played throughout the season, with the final to be played on 2nd June between Devizes 6X and Wootton Bassett Aces.  The End of Season Tournament was played on Sat 18th May with Devizes 6X beating Wootton Bassett Aces in the Shield competition.  Trowbridge’s new team won the Plate with Melksham runners-up.  This was followed by a successful Presentation evening where the season’s trophy haul was presented – mainly to Devizes it would seem, so well done to them.   South West League representation came from Wootton Bassett Ladies, coached by Phil Heads.  The Wiltshire Mavericks Men's team, coached by Steve Grimes, performed well in its first season back in the National League coming runners-up in NVL Div 3 south and gaining promotion, albeit the team decided to decline the promotion and slave it out in Div 3 again next season, due to the additional commitment and costs required in Div 2.  A men’s team also played in the South West League, managed and coached by James Morten.  Devizes men entered a strong young team into the South West Championship again and Wootton Bassett again entered the ladies’ competition.   On the 'Junior' front Wiltshire has a keen interest with Calne, Melksham, Devizes, Swindon, Wootton Bassett and Salisbury producing boys and girls teams. Considerable effort is put into this key area and it has produced results again with Yasmin Kaashoek being selected for the England Cadet scheme and other juniors representing the regional teams.   There is a full programme of beach and outdoor activities this season being organised for the county and locally.  Salisbury is also hosting its very popular weekend outdoor tournament in August, with teams coming from around the county and beyond.  In summary the WVA is in a comfortable position at present, and thanks go to all the volunteers on the WVA committee and club committees, without whom it would not be possible to run everything smoothly.   Cliff Ball - Chair - Wiltshire Volleyball Association     Appendix B Treasurer’s Report Transactions: Cash Account WVA 19/06/2012 - 10/06/2013 Account Date Cheque# Description Category Amount Balance    19/06/2012    Beginning Balance      £ 2,723.63  Cash Account WVA  20/06/2012  Cash  Mark Hare & Hounds Rolls WVA AGM  WVA General  £ -40.00  £ 2,683.63  Cash Account WVA  20/06/2012  Cheque  Volleyball England Registration Fee  WVA General  £ -84.00  £ 2,599.63  Cash Account WVA  24/06/2012  Dep  Wootton Bassett Late Reg season 2011/12  Reg 2011-12  £ 49.00  £ 2,648.63  Cash Account WVA  13/09/2012  cheque  Pre Season Tournament WC  Pre Season 2012  £ -400.00  £ 2,248.63  Cash Account WVA  18/09/2012  cheque  Score Sheets VE  WVA General  £ -95.30  £ 2,153.33  Cash Account WVA  30/09/2012  Dep  4x Pre Season  Pre Season 2012  £ 160.00  £ 2,313.33  Cash Account WVA  01/10/2012  Dep  2x Pre Season (WB)  Pre Season 2012  £ 80.00  £ 2,393.33  Cash Account WVA  01/10/2012  cash  Air Horn N. Bentley  Pre Season 2012  £ -7.61  £ 2,385.72  Cash Account WVA  25/10/2012  Dep  Salisbury Reg   Season 2012 Registrations  £ 93.50  £ 2,479.22  Cash Account WVA  25/10/2012  Dep  Salisbury League Entry 3x Teams  Season 2012 League Entry  £ 90.00  £ 2,569.22  Cash Account WVA  29/10/2012  cheque  Engraving trophies Cliff Ball  Pre Season 2012  £ -77.86  £ 2,491.36  Cash Account WVA  11/11/2012  Dep  Melksham Registrations  Season 2012 Registrations  £ 47.00  £ 2,538.36  Cash Account WVA  11/11/2012  Dep  Melksham League entry  Season 2012 League Entry  £ 30.00  £ 2,568.36  Cash Account WVA  28/11/2012  Dep  Calne Registrations  Season 2012 Registrations  £ 96.00  £ 2,664.36  Cash Account WVA  28/11/2012  Dep  Calne Registrations  Season 2012 League Entry  £ 90.00  £ 2,754.36  Cash Account WVA  28/11/2012  Dep  Olympiad Registrations  Season 2012 Registrations  £ 44.00  £ 2,798.36  Cash Account WVA  28/11/2012  Dep  Olympiad league entry  Season 2012 League Entry  £ 30.00  £ 2,828.36  Cash Account WVA  30/11/2012  Dep  Melksham Ladies league Entry   WVA General  £ 35.00  £ 2,863.36  Cash Account WVA  27/01/2013  cash  Refreshments WVA Meet Hare & Hounds  WVA General  £ -20.00  £ 2,843.36  Cash Account WVA  29/01/2013  Dep  Devizes 25 adults +14 juniors  Season 2012 Registrations  £ 115.50  £ 2,958.86  Cash Account WVA  29/01/2013  Dep  Devizes 2x league entry  Season 2012 League Entry  £ 60.00  £ 3,018.86  Cash Account WVA  19/02/2013  Dep  Wootton Bassett  Registration  Season 2012 Registrations  £ 94.50  £ 3,113.36  Cash Account WVA  19/02/2013  Dep  Wootton Bassett  league entry x 2 teams  Season 2012 League Entry  £ 60.00  £ 3,173.36  Cash Account WVA  19/02/2013  Dep  HM Prison Registrations x12  Season 2012 Registrations  £ 42.00  £ 3,215.36  Cash Account WVA  19/02/2013  Dep  HM Prison League entry  Season 2012 League Entry  £ 30.00  £ 3,245.36  Cash Account WVA  19/02/2013  Dep  HM Prison Goodwill!!!!  WVA General  £ 20.00  £ 3,265.36  Cash Account WVA  05/04/2013  cheque  Mr R Morten (Pilot Inn EofS deposit)  WVA General  £ -70.00  £ 3,195.36  Cash Account WVA  07/04/2013  cash  Hare & Hounds Rolls  WVA General  £ -20.00  £ 3,175.36  Cash Account WVA  10/04/2013  Dep  Calne Registrations (1 adult)  Season 2012 Registrations  £ 3.50  £ 3,178.86  Cash Account WVA  20/05/2013  Dep  EOS Teams x 8  WVA General  £ 280.00  £ 3,458.86  Cash Account WVA  20/05/2013  Dep  Raffles sales  WVA General  £ 250.00  £ 3,708.86  Cash Account WVA  20/05/2013  Dep  EOS Food/disco ticket sales  WVA General  £ 192.00  £ 3,900.86  Cash Account WVA  20/05/2013  Out  raffle prizes & tickets  WVA General  £ -120.50  £ 3,780.36  Cash Account WVA  20/05/2013  Out  EOS Food/disco  WVA General  £ -178.00  £ 3,602.36  Cash Account WVA  20/05/2013  Out  EOS Hall Hire  WVA General  £ -278.00  £ 3,324.36  Cash Account WVA  29/05/2013  cheque  Engravers EOS Trophies etc  WVA General  £ -323.00  £ 3,001.36  Total          £ 277.73  £ 3,001.36   Report Generated: Wed Jun 05 20:18:02 BST 2013 Starting Balance 19th June 2012 £2723.63 Final Balance 10th June 2012 £3,001.36   Outstanding fines for non- attendance for meetings will be taken from goodwill deposits; clubs will be notified of amounts to be paid to top up Goodwill deposits for 2013/2014 Season in September when League entries are due.   Cash  £    55.52 Bank £2,945.84 Total £3,001.36   End of Season Tournament and Presentation Evening 2013 - Accounts Item In Out Total Cash/Cheques In £722.00     Expenses   £646.50   Difference     £75.50 Tournament Account Item In Out Totals Sports Hall Hire   £278.00 -£278.00 Entry Fee Melksham £35.00   -£243.00 Entry Fee Olympiad £35.00   -£208.00 Entry Fee Calne £70.00   -£138.00 Entry Fee Trowbridge £35.00   -£103.00 Entry Fee Wootton Bassett £70.00   -£33.00 Entry Fee Devizes £35.00   £2.00 Presentation Evening Account Item In Out Totals Ticket Income (32 x 6 @ £6.00) £192.00   £192.00 Pilot Inn Room hire   £70.00 £122.00 DJ Expenses   £25.00 £97.00 Food Costs to Pilot Inn   £153.00 -£56.00 Presentation Evening Raffle Account Item In Out Totals Raffle Prizes - Sportset   £90.50 -£90.50 Raffle Tickets   £30.00 -£120.50 Tickets Sold £250.00   £129.50 SUMMARY Tournament     £2.00 Presentation Evening     -£56.00 Raffle     £129.50 Profit/Loss     £75.50   RichardHowells Tue, 12 Mar 2013 12:27:00 GMT f1397696-738c-4295-afcd-943feb885714:21 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/24/January-2013--Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=24 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=24&PortalID=0&TabID=169 January 2013 - Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/24/January-2013--Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING   Held at Devizes, Hare and Hounds Public House Wednesday 30th January 2013 at 19:00   1)     Present Cliff Ball                                  Chair                                       Calne Paul Rainey                            Secretary                                Olympiad Richard Howells                      Mixed League                         Wootton Bassett Su Brennand                           Junior Development (Boys)    Melksham Neil Bentley                             Competition Secretary            Calne Richard Morten                                                                       Calne Hans Kaashoek                                                                      Devizes Jorg Steimer                                                                           Wootton Bassett John Bird                                                                                 Salisbury Matthew Vanstone                                                                  Erlestoke   2)    Apologies Serena Morten                        Treasurer                                Calne Sarah Newstead                     Ladies Development               Devizes Matt Stevens                           Junior Development (Girls)    Devizes Irwin Aiken                              Beach Development               Wootton Bassett Jenny Boorman                      Child Welfare Officer              Calne Steve Grimes                                                                          Mavericks Barry Jenner                                                                           MOD Corsham Mike.Wedekind                                                                       Trowbridge   Non-Attendance None   3)     Minutes of Previous Meeting a)      Everyone accepted the minutes as a true account of the General Meeting held on 14th November 2012.   4)     Matters Arising a)      Can the bonus points be added in near real time so that position in league can be seen?  Clubs should consider if the results approval should generate bonus points, points deducted if not approved or no points for the next AGM.  It was discussed if the league point for winning should be classed as a bonus point or not. Action – Richard Howells to review the league standing table  to see if an extra column can be added for bonus points and feedback. b)    There is a course Safeguarding in sport which costs around £25 and takes around 3 – 4 hours. Action – All clubs to advise Jenny Boorman of the name of the clubs Child Welfare Officer. c)    It was requested that there be a single page for player registrations as it was a number of years ago as it makes it easier to view all players. Action – Richard Howells to review the format of the registered players table and feedback. d)      Junior League Action – Andrew Wescombe to suggest a date/ format for a trail junior tournament in the new year. e)    Denise Austin (SW beach development officer) is to organise/ co-ordinate junior beach in the south west.  She will set up a training camp at Bournemouth indoor beach. Action – Cliff Ball to send Irwin Aiken an email. f)       Official communications Some clubs have a different contact requirement for official notifications (e.g. club secretary) as opposed to team contact which is renewed each season for league fixtures.  It was thought that a list should be generated for the distribution of meeting minutes and other official communication. Action – Cliff Ball to send email for verification of club contacts for official notifications.   5)     Executive Officers’ Reports Treasurers Report See Appendix A a)    Treasurers Report i)      See Appendix A. ii)     Excess money paid by Melksham was for the mixed league team, not for the ladies and juniors. b)    Child Welfare Report i)      No issues to report. c)    W VA League Report i)   No issue to report and everything running well.  Attempted to get everything together before Christmas but there were still some outstanding scoresheets.  Bonus points are not being added until the scoresheet has been verified as correct. d)    Ladies and Juniors Report i)      See Appendix B. ii)     Salisbury apologised for not getting a team into the Christmas Cup e)    Competitions Secretary Report i)      Three of the four matches in the second round of the Dave Kinder cup have been played with the remaining match scheduled for next Monday. I have not yet updated the WVA web site with the second round results but I should get that done this week. The draw for the semi-finals will be done straight after the remaining second round match has been completed. I am considering holding the final at Stonar School but the viability is still being investigated. ii)     Thanks to Richard Morten, the end-of-season tournament has been booked for Saturday 18 May at the Christie Miller Sports Centre in Melksham. Action –If there are any donations for the raffle, these should be given to Richard Morten. Action –Richard Morten to get tickets out to clubs to sell. iii)    We are still investigating where the presentation evening can be held that evening. More details will be sent out to affiliated clubs when we have a venue booked. iv)   People are still looking to do a Junior Event but nothing has been organised yet. Action – Cliff Ball to talk to Andrew Wescombe to see if an U17 tournament could be arranged.  (Richard Morten may be able to help). f)     Junior Boys Development Report i)      A couple of boys from the WVA have been training for SW regional’s.  Training has been from September at 1 per month.  Selection should have been done for regional’s in January but they are holding out due to numbers.  Players are being selected to play for the cadets which precludes them from playing in the regional’s. An email was sent to all junior club coaches in the area to invite them to the regional training program with the next training 16th February at Exeter Riverside Centre. g)    Junior Girls Development Report i)      There is good representation from both Devizes and Swindon at the regional training sessions with 3 girls from Swindon and 5 from Devizes. All girls have been selected for the remaining training sessions with March / April being the final decision for selection to the Inter-Regional’s. The ladies and junior league saw a number or juniors from Calne, Devizes, Swindon and Melksham take part in the last 2 league and cup meetings. Hopefully this can continue, although Su has fed back some comments about the tournament via email re: Melksham girls when she couldn’t attend and unfortunately they did not enter the last round. As a county I think we need to start working together as clubs to re-develop the Wiltshire Mavericks or decide on what direction as a county we want to take the Wiltshire Mavericks (if at all). Entries for the U15s SW Championships have been received for this coming weekend and a Calne / Melksham team and two team from Wiltshire Mavericks (combined from Swindon and Devizes) have entered. I think we need to start communicating a little more between clubs and junior reps so as a county we can put forward our strongest teams and then perhaps enter and ‘A’ and ‘B’ team. Andrew Wescombe from Calne suggested a junior 6-a-side league and I proposed we looked at trying to run a Wiltshire Mini’s tournament (U14 down, 3 a side) and then support and channel the juniors into the Ladies and Junior league. Perhaps soon we need to arrange a meeting of all clubs with juniors so we can formula a plan, otherwise as a country we could well get left behind other clubs and counties, with an aim of starting this next season. On a side note, I was in the Ukraine for a week with the England Junior (U17s) squad at the European Championships between the 2nd-8th January. The experience of assistant coaching a national team at a European tournament was fantastic. Now the hard work begins for next year’s tournament so we can improve further!! Action – Matt Stevens/ Su Brennand to liaise with WVA Club  junior reps so that all juniors have the same chance to play in junior competitions and know what teams are being put in for different tournaments. h)    Beach Development Report i)      TBA i)     Mavericks Men Report i)      The NVL team has been doing well.  The team was in 4th place prior to playing the 2nd and 3rd place teams and winning both matches.  This moved the team up to 2nd place.  After playing the top of the league and loosing, the team stayed in 2nd place.  The top 2 teams go up a division. ii)     The SW team has 23 registered players but struggles to get a 6 players for the matches.  Thanks must go to James Morten for organising the team especially as they have not had to muss a single fixture.  There is a possibility that some of the Salisbury players may be interested in playing in future matches.   6)     Club Round Up a)      Melksham – 12 – 18 seniors train each week and 10 - 12 juniors.  Premier league team have now won a match against Olympiad.  Help is required for refereeing and suggest that a ref course is done in the area (12 people are required for the course to run). b)      Erlestoke – 6 – 9 players at training of which 3 are staff.  With the Olympics an increase of people at training has been seen.  The team has now got new kit but have no numbers on the shirts yet.  If there are any over 18 teams that would like to do a friendly match they would be welcome.  Payment issues are being resolved. i)      Due to the nature of the club, there was a unanimous vote that Erlestoke would only have to pay for up to 12 players during 1 season. c)      Corsham – Have been training since September with initially only 3 but now the numbers are up to more than 10.  The players are all adult beginners and are looking to have their first game in February and entering the league next season.  Any team looking for friendly matches would be welcome.  The team train in a new hall with excellent facilities and new net and posts. d)      Salisbury – 23 adults are at training.  The club also has 14 juniors which has been started in the last 4 months.  The club is involved in Sportivate and could have 30 people come for 8 weeks.  Due to the numbers the club is looking to have a 2nd training night.  John Postance is working with 2 schools to bring on new players. i)      Salisbury Tournament will be 11/12 August and will be of a different format to last year.  Information for this and for the club will be available on a new website. e)      Devizes – All is going well. A number of players are competing with Devizes, Team Bath and Wiltshire Mavericks which is great. U16 girls through to the 2nd round of National Cup. Won DK Cup 2nd(?) round. League fixtures all going ok and to schedule. Have been asked to reduce our court time on Thursdays to accommodate football and are in discussions with the school about not giving our time up! An after school club has been set up at DAPS primary school for one term with one of the teacher running the sessions. After school club at Lavington attendance varies between 10 and 30 U12-U14!! f)       Olympiad – Numbers are currently done on the last few months due to work commitments.  The club is doing OK in the leaguebut could be doing a bit better.  Between 6 and 9 players turning up at training each week.  And next round of the Dave Kinder Cup to be played 11/2. g)      Calne – We have entered a combined U15 girls team with Melksham into the National Championships, although the first joint training session had to be cancelled due to the snow. We are in the process of agreeing a sports link with John Bentley School in Calne with a plan to run regular training sessions there on a Saturday morning which will be open to local school children from Year 6 and above. We are getting good attendance at our adult training sessions with 15 to 22 players at every session this season. Our juniors have dipped partly because some of the older juniors have now started training with the adults. We hope the link with John Bentley School will help to increase numbers at our own training junior sessions to compensate. Finally we were delighted that our ladies team won two matches at the last ladies and juniors tournament of 2012 having come last for quite some time. h)      Wootton Bassett – Doing OK in league and training.  Training on Sundays is now 4 hours. i)       Trowbridge  - It is believed that some fees are due for the Dave Kinder cup which will all be paid as required. Friendly games most welcome, as the keener players are trying to start an extra session on top of the Saturday morning.   7)     AOB a)      Steve Spurlock – Vice Chair – see Appendix C i)      A vote of thanks to Steve Spurlock from everyone in the WVA and committee  for all of his effort over the past years.  Proposed Richard Morten seconded Neil Bentley. b)      Rule Changes – There are a number of wording changes coming into the rules for next season.  Of these there are 2 main rule changes.  The implication and reffing of these rules will be clarified closer to the beginning of the season. i)      The overhead pass on service reception will become a double touch fault. ii)     Discipline – If the captain has to be called over a team yellow card will be issued.  The second time the captain is called over a red card will be given to the person.  The next violation is a red and yellow card which sends the person off court and then red and yellow separate sends them out of the hall. c)      Match Officials – Club Responsibiliies are to ensure that there are sufficient officials for the game. d)    Club financial matters Action – Cliff Ball said that he would look into a possible amendment ot the constitution. e)    WVA – the way forward to be discussed at the next meeting. f)     There is an U15 tournament at 10:30 on Saturday.  6 teams in the SW region. g)      Sarah Newstead has previously run a scoring course and would be willing to run another. h)    Su Brennand mentioned that Mike Wedekind is now playing for Melksham but is cup tied to Trowbridge for the Dave Kinder Cup. i)      John Bird raised the issue of the accident that happened last season and the discussion concluded that the Volleyball England insurance is basically a 3rd party insurance.  A CICA insurance may have covered more.   8)     Date of Next Meeting – Wednesday 27th March 2013 Meeting closed 21:25  Appendices   Appendix A. Treasurer’s Report            Appendix B WVA Ladies and Juniors League Report – January 2013   To date there have been 4 Ladies and Juniors league fixtures. One in September, two in November and the most recent one in January which incorporated the Christmas cup.   There was a really good turn out for the Christmas Cup with 5 teams in attendance – Calne, Devizes (times 2) R.W. Bassett and Wiltshire Mavericks Boys. The fixture was run as per usual (everyone plays everyone) with an added final between the 2 teams who scored the most points during the day. The final was played between Devizes A and Wiltshire Mavericks Boys. It was a really good match and of a good standard (I’m not just saying that because I played in it!). The boys certainly gave us girls a hard time but we pulled through to win 25-22, 7-4 (the final was timed sets - 25 minutes). Medals were presented to both teams by Matt Stevens who was coaching 3 teams at one stage during the day! He was coaching Wiltshire Mavericks Boys as Kelly has been very poorly and was unable to stay all day. We’d all like to wish her a speedy recovery. Devizes A noted that the only match they lost was when Matt was coaching them (I say no more…..!). All scores can be found on the WVA website in the L&J section. Devizes A with Gold medals                   Wiltshire Mavericks Boys with Silver medals     League points were awarded for the pool matches (but not the final), so the standings are as follows:    Team Matches won Matches lost Complete sets won Incomplete sets won Total number of points League position Devizes A 12 2 17 10 44  1 Salisbury 7 3 12 4 28  2 Devizes B 7 7 10 8 28  3  Wiltshire Mavericks Boys 4 0 4 4 12  4 Calne 2 9 2 2 6  5  Royal Wootton Bassett 1 10 1 3 5  6  Melksham 0 4 0 0 0  7   I was very impressed with the turnout at the weekend and really hope that the same number of teams, if not more, will come to the 2 remaining fixtures. There is no February fixture but the dates of the next ones are: Saturday 16th March 2013 and Saturday 27th April 2013.   Many thanks to all those who continue to support this league by entering teams and playing. I’d also like to thank Matt for sorting out the hall and all his support and enthusiasm.   Appendix C Letter from Steve Spurlock – Vice Chair   Cliff   I have anguished over writing this e-mail for some time now, but have now put finger to keys, so to speak (pen to paper seems so out of date doesn’t it ?).   As you know, I have been struggling with a problematic ankle for the past year or more, and despite surgery followed by intensive physio, pilates and podiatric treatment I am still not walking without some pain in my right foot.  I am therefore resigned to the fact that my competitive volleyball days are now over mainly due to the fact that I have psoriatic arthritis in my ankle, some osteo arthritis due to 40 plus years of competitive sport (basically wear and tear due to many years playing rugby followed by twenty years of volleyball).  In addition I have plantar fasciitis due to a collapsed arch in the foot, so all in all its not going to let me play volleyball any time soon.   As I may have mentioned previously we have also just been taken over at work and I am currently trying to relocate the business amongst all my other duties, and this will take a good proportion of my time in the short and medium term.  It is therefore with a heavy heart that I have made the decision to no longer take an active part in the wonderful sport of volleyball.  I have had many years of playing to a good standard and met many wonderful people, and more latterly have coached and been active with the WVA.  I cast my mind back many years ago and remember how kind the WVA were in accepting Bath Volleyball Club into the association and we enjoyed some wonderful times and no small amount of success in leagues, cups and tournaments (thanks in no small measure it must be said by some half decent European cousins!). I have not trained or coached with Aquae Sulis now for the best part of a year and although I keep in touch from time to time I feel it is now time to hang up my trainers.  I know the obvious reaction is always, stay as a coach, be an administrator, but the truth of the matter is that I am a competitive person by nature and for me that would be like asking an alcoholic to run a pub !  If I cannot be involved on the playing side I would struggle to remain interested and cannot do the clipboard coaching role favoured by some.  I know that the club still trains every Monday but have heard nothing to suggest that they have any intention of entering the leagues in the future, albeit some of the ladies have strong ties with other clubs with regards to the South West league etc.   I am therefore tendering my resignation from the WVA committee with immediate effect, and would ask that you read this e-mail out to Wednesday’s meeting mainly to reiterate my thanks for the help you have all given Aquae Sulis VC over the years, and the friendship that has been extended by all clubs to the team and to me personally.  Similarly I would like to thank each and every one of you at committee for the friendship extended to me, and for the passion and time that you give to the sport that we all know and love.   I wish you all the very best for the future and hope that our paths cross from time to time, when I can always be counted on to buy you a drink !   Kind regards Steve Spurlock RichardHowells Wed, 30 Jan 2013 12:35:00 GMT f1397696-738c-4295-afcd-943feb885714:24 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/1016/March-2012-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=1016 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=1016&PortalID=0&TabID=169 March 2012 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/1016/March-2012-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION   GENERAL MEETING   Held at Salisbury Auction/ Livestock Centre/ Market Wednesday, 7th March 2012 at 19:40   1.      Present Cliff Ball                                  Chair                                       Calne Paul Rainey                            Secretary                                Olympiad Sarah Newstead                     Ladies Development               Devizes Matt Stevens                           Junior Development (Girls)    Devizes Steve Spurlock                       Vice Chair                               Aquae Sulis John Postance                                                                        Salisbury Jorg Steimer                                                                           Wootton Bassett   2.      Apologies Richard Howells                      Mixed League                         Wootton Bassett Serena Morten                        Treasurer                                Calne Jenny Boorman                      Child Protection Officer          Calne Neil Bentley                                                                             Calne Hans Kaashoek                                                                      Devizes Matt Morten                                                                            Calne   3.      Minutes of Previous Meeting a.      Everyone accepted the minutes as a true account of the meeting held on 2nd November 2011.   4.      Matters Arising a.      Matt Stevens to liaise with Richard Howells for a diary for clubs.  Club calendars will only be linked if the club specifically requests it as there are already web pages on other sites e.g. SWVA Action – Richard Howells to add link to SWVA website. b.      Rules (registration) – All clubs must be affiliated to VE before playing.  Ladies and Juniors must be registered/ or register for a team on the day. c.      It was suggested that a junior tournament could be held and people are keen to do one, but nothing has been organised yet.  A schools game could be organised if teams/ schools are interested. d.      Away teams trying to approve their results when the home team has not entered them will have their bonus points re-applied manually as long as the away team has informed the league secretary before the end of the 2 week window. Action – Clubs to consider if the results approval should  generate bonus points, points deducted if not approved or no points. e.      Insurance – It was suggested that a copy of the group insurance policy be attached to the minutes of the meeting as an appendix.  As the file is a pdf, appendix c will be a separate attachment in the email. Action – Cliff Ball to get Richard Howells to put a link on the WVA website with reference to version and date.   5.      Treasurers Report a.      The Account currently has just over £3500 b.      1 club is required to pay registrations c.      Some money is due to come out of the account due to trophies (~£200).   6.    Child Welfare Officers Report a.      I have replied to an e-mail from Chris Warren from Olympiad and confirmed that they can use my name as CWO for the interum but advised that someone needs to be co-opted within their own club asap.  This highlights the need for clubs to have their own Volleyball England CRB checked CWO in the event that 'visitors' or potential juniors attend.   The current CWO names I have are (not all VE CRB'd): Aquae Sulis Calne                           Helen Norvall Devizes                       Esther Schmidt Melksham                   ?Su Brennan Olympiad Salisbury                     Karen Locke Wootton Bassett          Kathryn Broadhurst (Earlstoke) b.      This leads onto the need for CRBs to be carried out by Volleyball England regardless of how many others you may have from other organisations (I had 5 at one time!).  It is a free check, you only pay postage; (perhaps your club might reimburse?!) so there should really be no excuse! c.      No reported welfare incidents.  No reported issues.   7.      WVA Mixed League Progress a.      The league appears to be running well towards the end of the season. b.      Play off final to be arranged as soon as 2nd from bottom Prem Div and 2nd from top Div 1 are known.   8.      Ladies & Junior League a.      Report in appendix a. b.      There was a suggestion to do 1 more event (maybe joint with the end of season tournament). c.      If Salisbury schools are interested in entering, this could be done under the Salisbury club banner. (CRB checks for club/ helpers would be needed). d.      Everyone thanked Sarah for all her hard work in running the league.   9.      Competitions a.      Dave Kinder Cup – The second round matches were played in good time in January making it possible to do the draw for the semi-finals early which had the draw: Salisbury Druids v. Melksham and Wootton Bassett Aces v. Devizes 6X. None of the matches have taken place yet due to a few problems in agreeing dates. The main sticking point being Wootton Bassett asking to postpone their match because it had been arranged for the same evening as a rearranged match against Calne. The next available date was 29 April. b.      End-of-Season Tournament - There was a mix up over dates and I am trying to rearrange bookings to hold the tournament at Christie Miller on 16th June due to South West tournaments being held on 12/ 13 May as well as 19/ 20 May. c.      Presentation Evening - to be tied in with the above.     10.   Junior Development a.      Devizes U18 girls played Wessex and Ashcombe with one 12 and one 13 year old.  They lost against Wessex by 2 points (also lost against Ashcombe).  Both teams ended up in the semi-finals. b.      A couple of U15 boys from Swindon (with Kelly Jones as the coach) are going for selection. c.      There has been a lot of success with individual juniors and across all clubs with active junior teams including Devizes, Melksham, Calne and Swindon. d.      John Postance is looking to set up junior schools involvement in Sth of the County and may visit Calne for instance for practical advice.   11.   Mavericks Ladies No news.   12.   Mavericks Men a.      Won all games so far except for one against Torex. b.      Looking good for winning the league.   13.   Club Round Up a.      Aquae Sulis – Training is going well on the Monday evenings.  There are normally 12 to 16 people turning up and the club are looking to enter the end of season tournament. b.      Olympiad – Training going OK and enjoying the matches.  There are still a couple of players out with injuries but hopefully they will be back soon. c.      Calne – Training on a Friday night from 8 to 10 has around 18 people turn up.  The juniors from 7 to 8 have about 15.  The Club is looking healthy and is trying to get the Volley 123 award. d.      Trowbridge – The club has been looking to play some matches but they seem to be cancelled. e.      Devizes – The club is going to get a net to go the length of the hall so that 3 badminton courts can be set up for juniors.  There are normally 15 to 20 juniors.  2 girls have been selected for U16 south squad (Jasmine Kaashoek and Edith Waterman).  Currently trying to organise a date for the Dave Kinder cup with Jorg.  The club has lost 1 player and may loose 2 or 3 adults next season.  4 players are training with the national league team at Bath.  The club was also approached by Devizes council about the Olympic relay and setting up a display in July to promote volleyball.  Leasa Williams from Olympiad has a set of Mavericks kit. Action – A member of the Olympiad to contact Leasa to try and retrieve the Mavericks kit. f.       Salisbury – The club finances are now doing OK as are the 3 teams in the mixed leagues and the 1 team in the Ladies and Juniors.  There are enough players registered but it’s not easy getting everyone together at the same time.  The club is trying to get a presence in the local schools and could do with some advice.  The Salisbury tournament is on again in August and they have invited all clubs to enter.  There is a hope to run a junior tournament at the same time but would like advice on how this could be run.  A suggestion was to make it U15 and played on badminton courts.  Anyone interested in helping to run the juniors should contact John g.      Melksham – Not present. h.      Erlestoke – Not present. i.        Wootton Bassett – The club is doing well in both leagues but there are some difficulties with training 3 teams (e.g. a ladies training was sacrificed for a cup match).  There was some confusion on the training/ match nights due to discrepancies between the WVA website information and that on the WB website.  Ladies have a dedicated training session whereas the mixed league teams have to share the training sessions. The first team and the ladies team are doing well and the second team is also doing OK.   14.   AOB a.      Swindon Juniors – Generally going well and have entered the ladies & juniors and south west junior tournaments.  Cliff Ball is going to coach a session.  There is a possibility of forming a Swindon senior club. b.      Insurance Policy – Players must be affiliated to be covered. c.      Beach Volleyball – Irwin Aiken was voted in as the beach development officer (proposed John Postance, seconded Matt Stevens).  Irwin will produce details of proposed 'summer' beach events and competitions and will email clubs (probably will include 2 and 4 a-side leagues and a junior tournament). d.      Salisbury mentioned that Pav is now playing again after broken arm and thanks everyone for their thoughts and wishes. e.      Currently the fining of clubs has not happened for non-attendance to meetings. It was suggested that loss of league point would be more of an incentive.  The only issue with this is if a club has more than 1 team in the leagues.  A suggestion for getting people involved was to have a Skype session active for those not able to get to the meeting (WIFI dependant).  Devizes was also suggested as a location as this seems to be more central. Action – Cliff Ball to ask clubs what would be a good punitive action to get clubs turning up to meetings.   15.   Date of Next Meeting Date of AGM to be advised.  Meeting to be held in Devizes.   Appendices   Appendix A. Ladies and Juniors Report Four fixtures have now been played this season – October, November, January and February. The last fixture played in February saw 5 teams in attendance which is a record for this season. Kelly Jones brought along her Wiltshire Maverick Swindon boys team, who played really well. I thought that it was a great day of volleyball and everyone enjoyed themselves. With the extra team in attendance we are now breaking even with regards to our finances, which is great news. The next fixture is this Saturday, however as yet I have not had any teams confirmed to attend. Fingers crossed they enter before the closing date (today!).     WVADocumentEditorAccount Fri, 07 Dec 2012 13:49:00 GMT f1397696-738c-4295-afcd-943feb885714:1016 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/25/November-2012--Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=25 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=25&PortalID=0&TabID=169 November 2012 - Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/25/November-2012--Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING   Held at Devizes, Hare and Hounds Public House Wednesday 14th November 2012 at 19:00   1.      Present Cliff Ball                                  Chair                                       Calne Paul Rainey                            Secretary                                Olympiad Sarah Newstead                     Ladies Development               Devizes Matt Stevens                           Junior Development (Girls)    Devizes Jorg Steimer                                                                           Wootton Bassett Su Brennand                           Junior Development (Boys)    Melksham   2.    Apologies Serena Morten                        Treasurer                                Calne Richard Howells                      Mixed League                         Wootton Bassett Richard Morten                                                                       Calne Hans Kaashoek                                                                      Devizes Irwin Aiken                              Beach Development               Wootton Bassett Jenny Boorman                      Child Welfare Officer              Calne Neil Bentley                             Competition Secretary            Calne Steve Grimes                                                                          Mavericks   Non-Attendance Salisbury Volleyball Club, Erlestoke – to be fined for non-attendance   3.      Minutes of Previous Meeting a.      Everyone accepted the minutes as a true account of the WVA General Meeting held on 26th September 2012.   4.      Matters Arising a.      Matt Stevens to liaise with Richard Howells to add a link on the WVA website to the calendar on the SWVA website. Action – Sarah Newstead to send Richard Howells the link to the SWVA website calendar. b.      Can the bonus points be added in near real time so that position in league can be seen?  Clubs should consider if the results approval should generate bonus points, points deducted if not approved or no points for the next AGM. Action – Richard Howells to see if an extra column can be added to the League Table showing the bonus points. c.    The costs of the Pre Season Tournament were deemed as acceptable as 2 courts had to be booked for 6 hours and the cost of the medals.  It was noted that court costs have been less in the past due to playing at Melksham. Action – Serena Morten to provide electronic copies of the finances for inclusion into the minutes (for AGM and current meeting). d.    There is a course Safeguarding in Sport which costs around £25 and takes around 3 – 4 hours. Action – All clubs to advise Jenny Boorman of the name of the clubs Child Welfare Officer.   e.    It was requested that there be a single page for player registrations as it was a number of years ago as it makes it easier to view all players. Action – Richard Howells to look into changing the viewing format of the registered players and an archive folder. f.       Junior League Action – Andrew Wescombe to suggest a date/ format for a trial junior tournament in the New Year.   5.      Treasurers Report. a.    See Appendix A   6.      Child Welfare Report. a.    There have been no issues to report. b.    There is one outstanding action for all clubs. Action – All clubs to advise Jenny Boorman of the name of the clubs Child Welfare Officer.   7.      WVA League Report. a.    See Appendix B   8.      Ladies and Juniors Report. a.    See Appendix C   9.      Competitions Secretary Report. a.    See Appendix D b.    Trowbridge players need to pay player registration for the Dave Kinder Cup. c.    Date set for the End of Season Tournament is 18th May with the presentation evening after. d.    Raffle tickets should be sent out soonest to try and sell as many as possible. e.    Possible location for the presentation evening is Devizes Rugby Club.   10.   Junior Development and Competitions. a.    The boys are doing well with over 30 at the training sessions.  Volleyball England has reorganised some of their dates and they now clash with junior cadets and the regional squad.   Taunton will be a volleyball centre for juniors.  Some juniors are now playing in the Melksham premier league squad.  Training at Exeter is held about every month and the dates are on the SWVA website.  To register interest in training click on the link on the website. b.    The girls now have 10 juniors coming from Devizes.  There was a presentation in a Lavington School assembly which generated 10 new player for the after school club (now approximately 30 turn up).  Calne has entered a junior team into the ladies and juniors league (boys and girls).  There are 3 girls from Swindon that now turn up to SW training as well as 5 Devizes girls.  4 of these girls are training for the south divisional squad and 1 is training for U14 England cadets. c.    Not many juniors are coming through from Wiltshire.  It was suggested that a minis tournament might be good to get interest, which could possibly be played at Lavington School after a national/ SW match.   11.   Beach Development Report. a.    It was agreed to start looking at the summer season at the next meeting b.    Denise Austin (SW beach development officer) is to organise/ co-ordinate junior beach in the south west.  She will set up a training camp at Bournemouth indoor beach. Action – Cliff Ball to send Irwin Aiken an email.   12.   Mavericks Men a.    The national team, were in the national cup and won their first round match against Brentwood (Div 2 team) 3-1.  The team was beaten in the second round by Solent which is a super 8 team.  The team is now in the plate competition. b.    The team has won 2 matches in the league and lost 2. c.    The south west team have won 2 matches and lost 4. d.    The south west has a large squad but struggles to get players for the matches. e.    Some of the players are able to play in the team that have previously only ever played local league so are getting good experience.   13.   Club Round Up a.      Olympiad – Between 9 and 15 players turning up at training each week.  The team has now managed to win a match and there is good enthusiasm in the club.  The club is playing in the Dave Kinder Cup but has a Bye in the first round.  The club is considering a Child Welfare Officer but have not concluded the discussion.  Everyone is benefiting from having a constant coach that is able to be there most weeks. b.      Wootton Bassett – Pretty good start to the season having won and lost some games.  The Ladies are doing well.  Training on a Sunday is now 4 hours.  Juniors are from 6 – 7 with Phil Heads coaching and assistance from some others. c.      Melksham – Juniors train on a Tuesday with 12 – 14 turning up.  There are some issues with getting a referee as there is only 1 ref and quite a few adults on shift work.  Played 2 matches and lost but this is better than last season. d.      Devizes – The club has lost 4 – 5 players since the start of the season due to various reasons.  There are normally 12 adults at the Thursday training session and 10 beginner/ juniors.  The after school club has 20 – 30 turning up.  The club has entered the girls U16 & U16 national cup with the first match on 1/12/12.  3 players for this are from Plymouth.  Sunday matches are hard to fulfil as a lot of players have other volleyball commitments on Sundays.  Sarah Newstead is now a level 1 coach – Well done.  Second team has good numbers but the first team is light on adults.  The club is playing 2 teams in the ladies and juniors but this will probably go down to 1 next season.  Matt Stevens has been invited to help the national squads and been asked to be assistant coach for the England Junior Ladies.  The first U16 EU qualifier is in the Ukraine.  The WVA congratulated Matt on his achievement. e.      Calne – See Appendix E.   14.   AOB a.      Volleyball England proposed new fees were rejected 70 – 40 votes and therefore the fees for next season will be the same format as this season. b.      Meeting dates ·   Currently there are generally 4 meeting during the year plus the AGM. ·   It was agreed that this was correct number of meetings. ·   As some clubs different contacts, it was thought that a list should be generated the distribution of minutes and official communication. Action – Cliff Ball to send email for verification of club contacts for official notifications. c.    WVA rule amendment vote. ·   There was a unanimous vote in for the inclusion of a section in the rules for fees/ fines for engraving and returning perpetual trophies. Action – Cliff Ball to send email for verification of club contacts for official notifications. d.    Cliff ball mentioned that the veteran’s tournament was held on 5/11/12; Wiltshire Mavericks finished in 5th position. e.    Matt Stevens mentioned that if a coach does not register for 2 years they will lose their qualification.   15.   Date of Next Meeting – Wednesday 30th January 2013 Meeting closed 21:20  Appendices   Appendix A. Treasurer’s Report   Previous balance 19 June 2012 was                          £2723.63 Balance stands at                                                       £2491.36 Last Bank statement (26 Oct 2012)                           £2404.84 Cash                                                                                 £86.52 Total                                                                            £2491.36   Pre -Season Tournament Pre -Season out                                              £485.47 This included the engraving/trophy bill of £77.86 and the cost of a horn £7.61.        Pre-Season in                                                  £240.00 - 6 teams at £40 per team Loss of                                                             £245.47 Poorly attended, but a fantastic days play, the cost of the hall was expensive and the lack of teams entered was poor, we made a heavy loss even with making teams pay £40.00 each! We have also purchased score sheets and Volleyball England Club affiliation for WVA League entries and Registrations I have now chased all club re payments and all have confirmed their imminent payment to the account; this should bring the total up towards £3000.00 hopefully, with no bills outstanding at the moment!   Appendix B League Secretary’s Report The league is running smoothly.  Matches are being played and results are being entered.  I'll remind teams that there is a bonus point for the home team entering the result within a week of the match and another for the away team approving it within two weeks.   I'll also remind teams that a copy of the SIGNED score sheet is still the official result of the match and is to be lodged with the League Secretary.  Legible scans are accepted, they may also be posted.  The league rules say within 5 days of the match.   I had to penalize Calne for not registering players early enough before their first league match.  IMO the rule wording '... no later than 24 hours prior to the start time of a scheduled WVA Mixed League fixture' seems over prescriptive.  Should we consider relaxing it to '... no later than the day before a scheduled WVA Mixed League fixture'?   Actions from last meeting. a.    Matt Stevens to liaise with Richard Howells to add a link on the WVA website to the calendar on the SWVA website. Action – Richard Howells to add link to the SWVA website calendar. I can do this once I know where the calendar is. b.    Can the bonus points be added in near real time so that position in league can be seen?  Clubs should consider if the results approval should generate bonus points, points deducted if not approved or no points for the next AGM. Action – Richard Howells to see if an extra column can be added to the results table showing the bonus points. The table already shows bonus points; they appear in the columns labelled home and away adjustments.  Bonus points come from match wins (2 points) and prompt entry online (1 point).  Prompt entry points are added in real time when clubs approve results.  Win bonuses are added in real time when the league secretary (me) approves a result.  I don't (generally) approve results until after I have seen and checked the score sheet.  This is one of the reasons I want to see a copy of the score sheet.  Last year I was very late with match approvals.  You can tell if a match has been approved because there is a tick in the column League Sec Approved. c.    Insurance – It was suggested that a copy of the group insurance policy be attached to the minutes of the meeting as an appendix. Action – Cliff Ball to get Richard Howells to put a link on the WVA website with reference to version and date. Done - http://www.wva.org.uk/WVADocuments/2011/12Documents/January2012-VolleyballEnglandInsurance/tabid/130/Default.aspx  We already had a page with the personal accident part on from last January. d.    It was requested that there be a single page for player registrations as it was a number of years ago as it makes it easier to view all players. Action – Richard Howells to look into changing the viewing format of the registered players. The prime use case is for clubs to look up registration numbers.  I would like to do this as part of allowing clubs to self-register players.    Appendix C WVA Ladies and Juniors League Report   Since the last WVA meeting there have been 2 fixtures played - 29th Sept and 4th November (the October fixture was moved to the beginning of Nov).  4 teams entered on both occasions.   The L&J webpage on the WVA website is now up-to-date with the current results from the fixtures and league table.   I would like to thank everyone who has turned up to support this league, I would also like to ask all club representatives to make sure all relevant club members know about these fixtures and try to encourage more people to come along. The next fixture is on Saturday 24th November at Lavington School Sports Hall starting at 11am.   The current league table as of 14/11/2012:    Team  Matches won  Matches lost Complete sets won Incomplete sets won  Total number of points  League position Devizes A 5 1 10 4 24 1 Salisbury 4 2 8 2 18 2 Devizes B 2 4 5 3 13 3 Royal Wootton Bassett 0 3 0 2 2 4  Calne 0 3 0 0 0 5   Appendix D Competitions Secretary’s Report   Dave Kinder Knock-out Cup Eleven teams have entered the Dave Kinder Knock-out Cup. As a condition of entering teams were asked to accept that the losing semi-finalist would organise the officials for the final. The draw for the first round was done at the start of the month and teams have been asked to complete the first round matches by the end of December. The expectation is that the schedule for the subsequent rounds will be approximately the same as last season, in other words the second round to be played by the middle of February, semi-finals in March and the final in April.   The first round fixtures are: Salisbury Pagans v. Erlestoke (to be played at Erlestoke) Melksham v. Calne Meteorites Wootton Bassett Aces v. Trowbridge   There are byes for Wootton Bassett Bees, Devizes 6X, Calne Comets, Olympiad and Calne Asteroids.   Details will be published on the association's web site at http://www.wva.org.uk/Competitions/DaveKinderCup/DaveKinderCup2012/13/tabid/150/Default.aspx   End-of-season Tournament Richard Morten has reviewed the calendar for suitable dates for the end-of-season tournament and suggested Saturday 18 May. We are investigating the court availability for that date but the preference for cost reasons is the Christie Miller Sports Centre in Melksham. We have not started looking for a venue for the presentation evening afterwards and would welcome suggestions on the format and location.   Appendix E Calne club round up Available from Calne Volleyball Club RichardHowells Wed, 14 Nov 2012 12:36:00 GMT f1397696-738c-4295-afcd-943feb885714:25 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/26/September-2012--Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=26 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=26&PortalID=0&TabID=169 September 2012 - Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/26/September-2012--Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING   Held at Devizes, Hare and Hounds Public House Wenesday 26th September 2012 at 19:00   1.      Present Cliff Ball                                  Chair                                       Calne Paul Rainey                            Secretary                                Olympiad Sarah Newstead                     Ladies Development               Devizes Matt Stevens                           Junior Development (Girls)    Devizes Jorg Steimer                                                                           Wootton Bassett Richard Morten                                                                       Calne Su Brennand                           Junior Development (Boys)    Melksham Irwin Aiken                              Beach Development               Wootton Bassett Jenny Boorman                      Child Welfare Officer              Calne Neil Bentley                             Competition Secretary            Calne Matt Unnstone                                                                                    Erlestoke Andrew Wescombe                                                                Calne   2.    Apologies Serena Morten                        Treasurer                                Calne Richard Howells                      Mixed League                         Wootton Bassett Steve Spurlock                       Vice Chair                               Aquae Sulis Hans Kaashoek                                                                      Devizes Kelly Jones                                                                             Swindon John Bird                                                                                 Salisbury   Non-Attendance Salisbury Volleyball Club   3.      Minutes of Previous Meeting a.      Everyone accepted the minutes as a true account of the Annual General Meeting held on 19th June 2012.   4.      Matters Arising a.      Matt Stevens to liaise with Richard Howells to add a link on the WVA website to the calendar on the SWVA website. Action – Richard Howells to add link to the SWVA website calendar. b.      Can the bonus points be added in near real time so that position in league can be seen.  Clubs should consider if the results approval should generate bonus points, points deducted if not approved or no points for the next AGM. Action – Richard Howells to see if an extra column can be added to the results table showing the bonus points. c.      Insurance – It was suggested that a copy of the group insurance policy be attached to the minutes of the meeting as an appendix. Action – Cliff Ball to get Richard Howells to put a link on the WVA website with reference to version and date. d.      For the returnable trophies, it was discussed that they should be returned, engraved by 1st Jan.  If the trophy is not returned, then there should be a fine of £20 per trophy. Action – Cliff Ball to add new rule for fine if trophy not returned. e.    WVA Blog & new South West Team Administrator – Steve Grimes.  Communication needs to be via different methods as not everyone uses 1 method of communication.   5.      Treasurers Report. a.    See Appendix A b.    Report was provided with the status of the accounts. c.    It was mentioned that the money in the accounts could be used to subsidise courses and potentially help struggling/ new clubs. E.g. supply of some balls. d.    The age for Junior is Under 18 and in full time education. e.    The costs of the Pre Season Tournament were deemed as acceptable as 2 courts had to be booked for 6 hours and the cost of the medals.  It was noted that court costs have been less in the past due to playing at Melksham. Action – All clubs to pay fees as soon a possible. Action – Serena Morten to provide electronic copies of the finances for inclusion into the minutes. (for AGM and current meeting).   6.      Child Welfare Report. a.    There have been no issues to report. b.    There is a link on the WVA website and there is lost of information on the Volleyball England website. c.    If a club has any juniors, then coaches have to be CRB checked with Volleyball England.  Currently the check is for an activity e.g. volleyball.  It was suggested that the application should be left as broad as possible (Wiltshire Coach) so as to not limit the scope of the check.  There is no cost except for postage.  If there are any adults in the club that work with the children, it is worth them being CRB checked as well. d.    There is a course Safeguarding in sport which costs around  £25 and takes around 3 – 4 hours. Action – All clubs to advise Jenny Boorman of the name of the clubs Child Welfare Officer.   7.      WVA League Report. a.    See Appendix B b.    It was mentioned that all clubs must be registered prior to playing any league match or tournament . c.    Players must be registered at leat 24 hours before playing. d.    It was requested that there be a single page for player registrations as it was a number of years ago as it makes it easier to view all players. Action – Richard Howells to look into changing the viewing format of the registered players.   8.      Ladies and Juniors Report. a.    See Appendix C b.    For boys to play, they must be Year 11 or under, being under 16 at beginning of the school year.   9.      Competitions Secretary Report. a.    See Appendix D b.    It is possible that the inter- regionals may move and therefore 18/5 may become available for EoS Tournament. Action – Discuss End of Season Tournament and Presentation Evening at next meeting.   10.   Junior Development and Competitions. a.    See Appendix E a.    Boys start their training this weekend at the Riverside Centre in Exeter (info on SWVA website). b.    Next meet is 13/10. c.    Kelly Jones is taking some U15 and U17’s.   11.   Beach Development Report. a.    See Appendix F b.    It was suggected that an email to all clubs be sent out early (before the end of the season) to know what the set up for the summer would be. c.    The preferred method of communication for playing at Coate Water is text message.   12.   Mavericks Men a.    The national team, with 9 people in the squad, won both of the matches in the first triangular (3-0, 3-1) b.    The south west team, with 14 registered players, is being run by James Morten. c.    There have been 2 training sessions and there were over 20 people attending.  It has been a good start to the season. d.    The Mavericks is open to all men/ boys that are at a reasonable standard.   13.   Club Round Up a.      Melksham – Started training again in September with 15 people turning up on avaeage.  Playing 1 team with Sunday matches. b.      Olympiad – Were out in the park over the summer but only managed to play 4 times due to the weather.  Training inside again now and the numbers seem to be better than last year with 8 – 14 each week.  2 new players have started and 1 more is likely to start next week. c.      Devizes – See Appendix G. d.      Erlestoke – Quick turnover and therefore basically a new squad.  Have just bought new kit, balls and posts (still in need of scoresheets). e.      Wootton Bassett – Quite a lively summer with playing at both Lydiard Park and the Wiltshire beech.  Have a few more players and are now training inside again with around 30 – 40 people turning up.  There were a couple of people starting due to seeing the Olympics.  Currently trying to expand the training times to better accommodate the number of players turning up. f.       Salisbury – John Postance was a line judge at the Olympics. g.      Calne – Numbers are steady with a couple of new adults and juniors.  3 teams in the leagues.  Andrew Wescombe is doing some marketing to try and increase the juniors.  Andy Smith was a line judge at the Olympics, Serena and Richard Morten were part of the managent for the volleyball at the Olympics.   14.   AOB a.      Junior League ·         It was suggested by Andrew Wescombe that maybe a Junior League should be set up to be run separately to the Ladies and Junior League.  The format would still need to be decided (mixed, age groups…..) ·         This format could be used to feed a Mavericks Junior team and also develop junior teams generally. ·         It was mentioned by a number of people that there is already an opportunity for juniors to play in the established Ladies and Juniors League.  It appeared that some of the issue of wanting to set up a separate league was to do with selling the completion to juniors.  This could be addressed by saying to the juniors that it’s a tournament for juniors but there are some ladies that play as well.  Kelly Jones from Swindon has 15 boys that have played in the tournament. ·         One option could be that a satellite Grand Prix be set up/ suggested to be held in Wiltshire, or set up some friendly games within the WVA for juniors. Action – Andrew Wescombe to suggest a date/ format for a trail junior tournament. b.      Volleyball England Proposed Fees ·         At the VE AGM a vote was taken to change the fee structure from being an £85 club fee to a £10 club fee and £10 per player (£5 for Juniors).  This was voted out but an EGM is to be held in November to discuss this. ·         Individual membership would bring with it a magazine, a monthly news letter, a membership card and personal insurance. ·         An option to not be charged would be to have the WVA as a non-affiliated organisation but this would mean that any peson that is registered as a cach or referee would not be able to affiliate to the WVA. Action – Richard Morten to send email with information. c.      Sarah Newstead – Mentioned that there are 2 level 1 coaching courses coming up; October in Barnstaple, December in Gloucestershire. d.      Matt Stevens – Mentioned that all clubs need to be affiliated to VE to play in the WVA and Devizes won the Salisbury Tournament mixed team event. e.      Irwin Aiken – Said that the club has a lot of players that ready for the league yet but would like to play some friendly games. f.       Richard Morten – Mentioned that MOD Corsham have a new court and would be interested in having a friendly match to get the club off the ground. g.      Cliff Ball – Asked for a vote on if the rules for club non-attenance should be enforced.  Vote was unanimous in favour and Salisbury Volleyball Club to be fined £5. h.      Cliff Ball - Asked if everyone could look at the proposed rule changes and agree/ make suggestions prior to the next meeting so that they could be voted in at the next meeting.   15.   Date of Next Meeting – Wednesday 14th November 2012  Appendices   Appendix A. Treasurer’s Report Available from Serena Morten   Appendix B League Secretary’s Report Available from Richard Howells Appendix C WVA Ladies and Juniors League Report   The L&J league first fixture is this Saturday with 4 teams confirmed to attend. The league will continue to run with the same format as last year as it worked really well. It was quite difficult to select dates for the fixtures this year due to the amount of volleyball being played this season by Wiltshire teams. With a bit of jiggery pokery Matt and I have managed to book 7 L&J fixtures from September to April all held at Lavington School Sports Hall. The dates are:   Saturday 29th September   Sunday *21st October* 14th October     Saturday 24th November Sunday 16th December  Saturday 26th January Saturday 16th March   Saturday 27th April        All these dates are on the WVA website (I will need to change the October fixture as it clashes with a Men’s NVL home match, not sure what happened  there!).   If a new player is registering on the day of a fixture I will collect in details of which club and team they are registering for and forward the details onto the league secretary.   I look forward to seeing some new faces this season and some great volleyball being played.   Appendix D Competitions Secretary’s Report   The pre-season tournament is taking place on 30 September at Tidworth Leisure Centre. Scheduling the tournament was difficult as there were various other events taking place. As consequence only 8 teams have entered. The tournament will make a large loss. Christie Miller was not available and the cost of hiring Tidworth is £400. After consulting with the chairman I decided to raise the entry fee to £40 but this will still not cover the cost of hiring the hall. There was some discussion about not buying medals which cost about £100 and I would like the thoughts of other committee members on whether to continue with medals. Following feedback at the last tournament I have purchased an air-horn for signalling the start and end of matches at the tournament. I have said that teams should register players taking part in the tournament with the WVA and will provide a form for them to declare their squads. However it needs to be resolved with the League Secretary and Treasurer about aligning this with the league registration process and paying the registration fee. Planning for the Dave Kinder Knockout Cup will start after the pre-season tournament has been held.     Appendix E Wiltshire Volleyball Junior Girls Development Officer Report   Summer has been relatively quiet in terms of training and competitions for juniors. Both Swindon and Devizes entered some of the SW junior beach tournaments Regional training is now back up and running. 4 Devizes girls attended the first SW girls training and 1 girl from Swindon. SW Boys training is starting up this coming weekend and I know there will be players from Swindon attending. Emily Maslen, Edith Waterman and Yasmin Kaashoek from Devizes VC attended Volleyball England’s high peaks performance camp. From this Yas has been selected in the England Cadets squad for the forthcoming season. 1st Junior SW GP is happening on the 6th October in Christie Miller. Devizes are running the day and hopefully Wiltshire will be well represented Matt Stevens has been asked to attend the next England Junior Ladies National Training weekend as assistant coach to Bertrand Olie     Appendix F Beach Development Officer’s Report   The weather ·         Not the best Summer weather to promote Beach Volleyball this year. The sessions ·         The first session (At Coate Water, Swindon) was attended mainly by Wootton Bassett, but also attended by Calne (x2) and Devizes (x2). ·         Regular sessions “come and play” were arranged on a Sunday afternoon and during a week night at Coate Water . Generally only attended by a mixed bag of Wootton Bassett players. Junior Competition ·         During Challenge Swindon, where other sports were trialed and showcased a Junior competition was run. This was supported by players who Kelly Jones is training. ·         BBC Wiltshire broadcast live from the event (Interviewved some of the kids and explained a bit about volleyball) ·         A come and try net was also in place and the court was always busy with interested juniors and some adults. Advertising ·         Email  direct to clubs to establish interest in; o   Weekly sessions o   A tournament o   A regular summer league o   Give details of local English summer beach tournaments. ·         No responses received back. ·         Richard Howells has set up a slot on the WVA website to use --- I didn’t use this as I was emailing and texting players direct. Other ·         Salisbury Volleyball Tournament ran a 2-a-side competition on grass which was a successful and popular format. ·         I played for the first time in the “king and Queen” of the Beach Tournament at Croyde in very poor weather (wet and almost gale force winds) on the first day ---- I can recommend this as a good tournament; you enter as an individual and play with other individuals in pools of 5 or 6 and you progress to get a final placing in the competition – enter a low division if you haven’t played beach before. Did you know? -  Lots of Goans’ live in Swindon and play Volleyball on the beach at Coate Water! And …………Next Season????!!! ·         Order some warm sunny weather! ·         Get a regular monthly 2–a-side competition at Coate water on the sand. ·         Is there interest in a 2–a-side grass league (better availability of outside courts!) – This could happen around the county. ·         Arrange a 4-a-side mixed beach tournament at Coate water for juniors ·         Arrange a 4-a-side mixed beach tournament at Coate water for adults. ·         Publish a summary of Beach Volleyball summer tournaments and send to clubs for info. ·         Use WVA website to advertise/ promote events Feedback ·         what would clubs like to do to promote Beach? ·         2 a side grass a good intro on Beach starved Wiltshire? ·         Best way to promote /advertise and get people interested/involved? ·         Any suggestions / any interest?   Appendix G Devizes Club Report   We continued to train all over the summer (when it was dry) outside on Devizes Green in the aim of picking up new members during the Olympics. We have so far had 9 new adult players attend our indoor training, which is a massive number for Devizes and much needed. Before the summer holidays myself, Luke Wiltshire and Kate Pearce visited 4-5 primary schools and delivered a 1-2hr taster session of volleyball to year 6’s. This has proved invaluable as the Lavington after school club has now got over 20+ new U12 (year 7s) attending alongside the 10+ over 12s. I have now got my hands full coaching all these! We have lost 3 of our prem players due to them moving away (uni) or deciding to play NVL instead of WVA League. However we are happy that these three players have got the opportunity to progress their volleyball at a higher level. We would like to say a huge congratulations to both Sarah Newstead and Martin Shakespeare for their involvement in the Olympics. Sarah was a scorer at the Paralympics and scored the Gold medal women’s match and Martin was the NTO manger for both the Olympics and Paralympics. RichardHowells Wed, 26 Sep 2012 11:38:00 GMT f1397696-738c-4295-afcd-943feb885714:26 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/22/June-2012--AGM.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=22 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=22&PortalID=0&TabID=169 June 2012 - AGM https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/22/June-2012--AGM.aspx WILTSHIRE VOLLEYBALL ASSOCIATION ANNUAL GENERAL MEETING   Held at Devizes, Hare and Hounds Public House Tuesday 19thJune 2012 at 19:00   1.      Present Cliff Ball                                  Chair                                       Calne Paul Rainey                            Secretary                                Olympiad Sarah Newstead                     Ladies Development               Devizes Steve Spurlock                       Vice Chair                               Aquae Sulis Richard Howells                      Mixed League                         Wootton Bassett Serena Morten                        Treasurer                                Calne Su Brennand                           Junior Development (Boys)    Melksham Irwin Aiken                              Beach Development               Wootton Bassett Hans Kaashoek                                                                      Devizes Neil Bentley                             Competiton Secretary                        Calne Kelly Jones                                                                             Swindon Steve Grimes                                                                          Mavericks   Apologies Jenny Boorman                      Child Welfare Officer              Calne Matt Stevens                           Junior Development (Girls)    Devizes Richard Morten                                                                       Calne Jorg Steimer                                                                           Wootton Bassett Matt Morten                                                                            Calne David James                                                                           Erlestoke Chris Warren                                                                           Olympiad   2.      Minutes of Previous Meeting a.      Everyone accepted the minutes as a true account of the meeting held on 7th March 2012 and the AGM of 29th June 2011   3.      Matters Arising a.      Matt Stevens to liaise with Richard Howells for a diary for clubs.  Club calendars will only be linked if the club specifically requests it as there are already web pages on other sites e.g. SWVA Action – Richard Howells to add link to SWVA website. b.      Away teams trying to approve their results when the home team has not entered them will have their bonus points re-applied manually as long as the away team has informed the league secretary before the end of the 2 week window. Action – Clubs to consider if the results approval should generate bonus points, points deducted if not approved or no points. c.      Insurance – It was suggested that a copy of the group insurance policy be attached to the minutes of the meeting as an appendix. Action – Cliff Ball to get Richard Howells to put a link on the WVA website with reference to version and date. d.      Fining of clubs has not happened for non-attendance to meetings. It was suggested loss of league point would be more of an incentive.  The only issue is if a club has more than 1 team.  Devizes was suggested as a location as this seems to be more central. Action – Cliff Ball to ask clubs what would be a good punitive action to get clubs turning up to meetings.   e.      Devizes have asked for the return of a set of Mavericks kit from Leasa Williams. Action – A member of the Olympiad to contact Leasa to try and retrieve the Mavericks kit. 4.      WVA Executive Committee Summary Reports a.      Chair (Cliff Ball) – See WVA Annual Report in Appendix A b.      Vice Chair (Steve Spurlock) – Not been involved too much during the season but hope to get more involved in the coming year. c.      Secretary (Paul Rainey) – The only real responsibility given by the executive committee has been providing the minutes for the meetings which have been supplied in time. d.      Treasurer (Serena Morten) - See Appendix B.  It was also mentioned that entry into tournaments is £30 per team.  This is to cover the court costs and trophies.  For the returnable trophies, it was discussed that they should be returned, engraved by 1st Jan.  If the trophy is not returned, then there should be a fine of £20 per trophy. Action – Cliff Ball to look at changing the rules to cover the loss of trophies. e.      Child Welfare (Jenny Boorman) – If a club has any juniors, then coaches have to be CRB checked with Volleyball England.  For identification, your passport needs to be sent off to VE.  This is sent back return of post.  There is a course Safeguarding in sport which costs around £25. Action – Jenny Boorman to provide information on course. f.       League Secretary (Richard Howells) – See Appendix C.  The only issue that needs to be looked at is the league/ player registration. Action – Richard Howells to state what is not quite right with all registration being tied to a league club and liaise with the Ladies & Junior and Competition secretaries. g.      Competitions Secretary (Calne VC – Neil Bentley) – See Appendix D.  For the Dave Kinder Cup Final, it was suggested that each club provide an official with the referees being neutral. Action – Neil Bentley to suggest method of ensuring officials at Cup final. The end of season tournament has 2 trophies.  This year’s tournament went very well but it was thought that it would be better if the tournament was run as 2 competitions, with each team entering into the Plate or the Shield.  The only comment was that a better method of announcing the start and finish of the matches would be beneficial.  Everyone thanked Neil for running the competitions. h.      Junior Girls (Matt Stevens) – See Appendix E. i.        Junior Boys (Su Brennand) – A number of girls from Swindon have been selected for the first round in Exeter.  Dates are on the website but a couple may have to change.  The South West are looking for an under 17’s coach for next season.  The South west U15 boys came 2nd and the U17 came 3rd, half of which are playing in the UK school games.  Next year the regionals will be a 1 day competition and therefore the South West Championships may have to move.  Would like to see more Wiltshire juniors playing generally and in the competitions.  Andrew Aiken has played in the U17 as a libero. j.        Ladies Development (Sarah Newstead) – See Appendix F.  Thanks from Cliff Ball for all the effort put in and congratulations on getting the Merit Award. k.      Beach Development (Irwin Aiken) – See Appendix G.  The format for the matches will probably be based on King and Queen of the court where the winner is the person with the most individual points difference.  Thanks go to Swindon council for clearing the drainage for the court. Action – Irwin Aiken to get link for the beach info on WB website to WVA. Action – Irwin Aiken to get beach forum on WVA website. (Richard Howells to advise on general access to the website)     5.      Club Round Up a.      Aquae Sulis/ Trowbridge – Training is stabilising on Monday evenings with approximately 14 turning up each week.  There are a lot of new players which may cause issues with putting a team in for next season.  Trowbridge have around 30 people turning up each week and there may be a possibility to do a combined team in the Wiltshire league. b.      Devizes – See Appendix H. c.      Melksham – Seniors are doing fine with players but language can be an issue during training due to the diversity of people turning up.  Juniors are going OK but a feed from the schools is required to increase/ keep the numbers up. d.      Calne – Good numbers for adults and juniors.  The club has coped well with having 3 teams in the leagues this year and hopefully won’t loose too many players. e.      Olympiad – This season has not been as good as previous years, primarily due to injuries and work commitments which should hopefully be less next year. f.       Wootton Bassett – Quite a successful season for both teams, with training having stable numbers and hope to have 2 teams again next year.  The Ladies will be playing in the Ladies & Junior League next year and also the south west. g.      Swindon – Have 18 juniors, all U13/ U12 and won both age groups at Boscombe.  1 player has been selected for U15 but is only 12.  9 of the players are looking to go to south west next year.  Kelly Jones had previously done the coaching for work, but now is doing it voluntarily. 8/7 – tournament para challenge which is for juniors but not specifically for disabled. 10/8 – Life Site (Swindon).  Volleyball will be on all day, hopefully on 2 courts (1 junior, 1 adult). The adults comprising of 15 – 20 Goans play on Mondays from 6 – 8at St Josephs School and also at Coate Water.  They are not particularly interested in playing in the league but would be interested in playing in tournaments. h.      Mavericks (Mens) – Had a fantastic season with winning the south west league.  There has been no training for the matches which has worked well and have done some experimenting at the matches.  Have managed to pull some players in from outside the region for this season and hope to play in south west and nationals next season.  The team is for all abilities and would like to hear from other players interested in playing at a higher level.  People thanked Steve Grimes for coaching and Matt Morten for doing all the organising.   6.      Election of Officers Position Elected Proposed Seconded Chair Cliff Ball Paul Rainey Su Brennand Vice-Chair Steve Spurlock Serena Morten Neil Bentley Secretary Paul Rainey Serena Morten Su Brennand Treasurer Serena Morten Richard Howells Paul Rainey Child Welfare Officer Jenny Boorman Hans Kaashoek Neil Bentley League Secretary Richard Howells Irwin Aiken Paul Rainey Competitions Secretary Calne Paul Rainey Irwin Aiken Junior Girls Development Officer Matt Stevens Richard Howells Serena Morten Junior Boys Development Officer Su Brennand Irwin Aiken Neil Bentley Ladies Development Officer Sarah Newstead Richard Howells Serena Morten Beach Development Officer Irwin Aiken Paul Rainey Serena Morten   Cliff Ball thanked everyone who took on a role. 7.      AOB a.      WVA Blog & new South West Team Administrator – Steve Grimes When registering players for the league, if email and phone number are provided, then this could be used for communicating to everyone rather than the old ways of a contact passing on info (registration could be done as an opt in/out) Setting up a blog is possible e.g. Teamer which is virtually free Set up a WVA Facebook page. Blog broadcasting can be done to contact everyone easily. Action – Steve Grimes to give details of how we can move forward with communication. b.      Summer Tournaments – Salisbury tournament 18 – 19/8 but check website for details. c.      Dave Kinder Cup – It was suggested that the tournament could be run as a knockout cup. d.      Club Affiliations – All clubs must be affiliated as soon as possible.  The WVA constitution states that all clubs must be affiliated to Volleyball England. e.      Trophies Responsibility – See 4d. f.       Meetings and Attendance. Action – Cliff Ball to send out email for meeting and that clubs will be fined after next meeting (maybe bonus league point for clubs attending). g.      Paul Rainey – Olympiad volleyball club would have liked to play the End of Season Tournament but due to the rule that all players must have played in at least 1 match meant that a team could not be entered.  The player who hadn’t played was a junior and would not have strengthened the side. Action – Discuss this at next meeting. h.      Irwin Aiken – Asked when the Pre Season Tournament would be. Wootton Bassett have a number of older balls which are going to be donated to Erlestoke.  It was suggested that other clubs could also donate balls to needy clubs.   8.      Date of Next Meeting – Wednesday 26th September 2012 Appendices   Appendix A. Wiltshire Volleyball Association – Annual Report 2011/12 Season   The Wiltshire Volleyball Association (WVA) has had a busy and successful season with a full programme of local league fixtures and various cup competitions taking place regularly throughout the season.  The WVA Committee has all positions currently filled comprising of Chair, Vice-Chair, WVA Secretary, Treasurer, League Secretary, Competitions Secretary, Child Welfare Officer, Ladies Development Officer, Junior Development Officers (Boys and Girls) and a new position of Beach Development Officer.  A total of five WVA committee meetings were held during the season including the AGM, which were generally well attended.   The professional looking WVA web site (www.wva.org.uk), designed and managed by Richard Howells, has displayed all the various competitions results, kept up to date by the relevant WVA Officers.  It is used as a point of reference with most of the recent WVA meeting minutes and other relevant documents accessible for all to view at their leisure.  There is a ‘Forum’ page and it is intended to improve communications further with a ‘Blog’ page in time for next season.  In an effort to ensure all teams in the WVA (mixed) league record their results in a timely manner a bonus point system was introduced at the start of this season; this has had an effect on some clubs final positioning in the Premier Division and Division 1.   The 2011/12 season commenced with the Pre-Season Tournament in September with Devizes 6X winning the Cup and Calne Comets runners-up.  The Plate winners were Calne with Melksham as runners-up.  The Dave Kinder Cup (a knock-out competition) was also played throughout the season; Devizes 6X overpowered a strong Salisbury Druids team to win the final by 3 sets to 1.  The End of Season Tournament has been delayed to June.   This WVA League Competition had 13 teams, a drop of one team on the previous year, with 6 teams playing in the Premier Division and 7 teams in Division 1.  The Premier Division was won convincingly by Wootton Bassett Aces winning all their matches and Devizes 6X taking the runners-up slot for the third consecutive season.  The First Division was won by Wootton Bassett Bees, with Melksham VBC as Runners-Up.  A play-off match between Olympiad, second from bottom team in the Premier Division and Melksham VBC is due to be played soon, the winner of this match will be rewarded with a Premier Division place next season.    The Ladies & Juniors League was enthusiastically managed by Sarah Newstead (and her able assistant Matt Stevens) with five events being held throughout the season.  The tournaments were well attended with players of various skills levels participating.  The winners of the Ladies & Juniors League were Salisbury Bluestones with Devizes runners-up.  The Ladies & Juniors Christmas Cup produced a similar outcome with Salisbury and Devizes taking the same positions.  Finally, the Ladies & Juniors End-of-Season Tournament was won by a young Wiltshire Mavericks Swindon team beating an able Salisbury team.      Unfortunately there was no Wiltshire Mavericks Ladies team this season with some key members of the squad having gone onto university and the like at the end of last season, which is often a consequence of a successful young team of similar ages.  However, there was a representation from Wiltshire with Wootton Bassett Ladies, coached by Phil Heads, coming runner-up in the SW Ladies League.   The Wiltshire Mavericks Men’s team reformed after one season out – dropped out of National League at end of 2009/10 season – and somehow won the coveted South West League losing only two matches all season.  The team, managed by Matt Morten and coached by Steve Grimes, has entered the National League next season and is also introducing a new South West League team, which we are intending to be a development team for up and coming young players and some experienced players.   Devizes VBC entered a strong young team into the South West Championship where they only just lost out on the semi-final.   On the ‘Junior’ front Wiltshire has a keen interest with Calne, Melksham, Devizes and Swindon producing boys and girls teams.  Without the hard work and dedication of the organizers such as Matt Stevens, Su Brennand, Kelly Jones, Andrew Wescombe and others, this would not be possible.  We are looking at the possibility of forming a Wiltshire Junior League competition to further develop some of the young talent within Wiltshire; this is seen by all in the WVA as a key area for development.    We have appointed a Beach Development Officer in Irwin Aiken who is setting out a timetable of summer events and marketing opportunities.  Several of our officials are going to have a busy and interesting summer at the Olympics; these being Richard Morten, Serena Morten, Andrew Smith, John Postance and Sarah Newstead.   We wish them all well with this fantastic opportunity.    In summary the WVA is in a reasonably strong position at present, with the possibility of another 2 teams in the league next season.  We are fortunate to have sufficient and willing volunteers who give more than just their time to help us achieve our objectives.  Without such people none of this would be possible. Cliff Ball Chair – Wiltshire Volleyball Association   Appendix B Treasurer’s Report Available from Serena Morten   Appendix C League Secretary’s Report   What happened Draft fixtures were published 4Sep (roughly). The first matches of the season took place on 25Sep, the last matches on 26April. I didn’t hear complaints about the season being too packed.  Did it work for you? This season we re-introduced both Match numbers and Player Registration numbers.  A Match Number is a rare thing to see on a score sheet. I have seen a number of score sheets with no player registration numbers, and sometimes just  Christian names on the list of players. I saw a number of score sheets with no referee scores and no Player of the Match record.  Typically by the time I get them it is too late to do anything about it.  First Referees should remember that they sign the score sheet as a complete record of the match.  First Referees should check it before they sign.  Captains should sign the score sheet before play as a correct record of their team.  Captains are supposed to check that too.   Issues The rules state that ‘exceptional’ reasons are required to move a fixture after the publishing of the final fixtures.  This season I have allowed teams to re-schedule matches so long as it’s something they agree on.  In practise they all agreed – at least they didn’t complain to me – and a number of matches were rescheduled.  Is that a situation you are happy with? I am unhappy with the current situation for player registration.  The rules say that players must be registered with the League Secretary before playing in ANY WVA completion.  I think it is a mistake to link that to the Mixed Leagues Registration.  Registration in the Leagues brings restrictions.  Players are bound to a specified club and can/cannot play down. I have no problem with any WVA completion being open only to players already registered for the Mixed League.  I am unhappy with requiring players to register in the Mixed League for reasons other than the Mixed League.  As the League Secretary I have no need to track players outside the league and this rule simply seems to create pointless work for the League Secretary. It is inappropriate for players in the Ladies and Juniors.  In the L&J players are not bound to a specific club and often form ad-hoc groups. It is inappropriate for the Start of Season tournament.  Certainly this season there were players involved in that competition who did not play for the same club in the Mixed Leagues. I have absolutely no problem with requiring players to register with the WVA to play in a WVA competition, I would be happy that registration in the Mixed Leagues automatically qualified a player for other WVA competitions.  I think it is wrong to have only one register.     Appendix D Competitions Secretary’s Report to Annual General Meeting on 19 June 2012   Three competitions have been held during the course of the season, namely the start-of-season tournament, the Dave Kinder cup and the end-of-season tournament.   Dave Kinder Ten teams entered the Dave Kinder cup. This required four rounds with six teams given byes in the first round. The format was the same as previous years with each match being the best of five sets with the team drawn first being responsible for organising the fixture except the final. The final was organised by myself and held at Calne Leisure Centre. One change that I am considering for next year is that each club entering the competition will be required to supply one official for the final unless a team from that club is playing.   Tournaments Both the tournaments used a similar format of every team playing every other team once in time-limited matches in a league system. The teams coming first and second went through to the shield final while the third and fourth placed teams contested the plate. The finals were best of three sets. The number of teams entering the tournaments was initially poor for both tournaments and it was only a reaction to me cancelling the end-of-season tournament that brought the number of entries up to a satisfactory level. Four teams entered the start-of season while seven eventually entered the end-of-season tournament. Both tournaments were held at Christie Miller Sports Centre.   Teams were charged £30 to enter the tournaments and this covered the cost of hall hire but not the cost of perpetual trophies.   Winners Congratulations have to go to Devizes 6X who won all three competitions (if winning the shield is considered to be winning the tournament overall). Salisbury were runners-up in the Dave Kinder cup and the end-of-season shield final, while Melksham were runners-up in both plate finals and Calne teams were runners-up in the shield final and winners of the plate final at the start-of season tournament.   Conclusion Having taken over the role of Competitions Secretary this season, I was surprised at how difficult it was to find suitable dates and how slow some clubs were to respond or even enter competitions.   Appendix E Wiltshire Volleyball Junior Girls Development Officer Report   This season has been a really positive season for girl’s development within Wiltshire. Melksham, Swindon, Calne and Devizes all have junior girls with Devizes and Melksham participating in the South-West U15-U17s tournament.   Jodie Amor from Devizes went full time at Volleyball England’s Academy and has represented England at u19’s level alongside Robyn Sayers; and a former junior Lizzie Smith (started at Devizes) just recently won her first VEBT title.   Devizes girls entered the U18s national cup and after comfortably winning the 1st round unfortunately came up against a very strong Ashcombe (who when on to win the cup) and Wessex (who qualified for the Semi’s) narrowly beat the young Devizes U18s.   Devizes, Calne and Melksham have entered junior girls in the Wiltshire Ladies league where the players continue to gain valuable match experience.   Five Devizes girls and one Swindon girl was selected for the South-West regional squad (Devizes: Yasmin Kaashoek, Edith Waterman, Vicky Cooper, Morag Taylor, Emily Maslen, Swindon: Amy Connagham) and all girls show great promise for the future.   Edith Waterman U14 and Yasmin Kaashoek U13 played a full role in the UK School Games within the U16s South Squad.   All in all a very good season for girl’s junior development and lets hope for more success next season with the hard work from all coaches throughout Wiltshire.   Appendix F WVA Ladies and Juniors League Report   The WVA ladies and juniors league was reasonably well supported over the season by WVA clubs. Entries varied throughout the year from 3 teams up to 6 teams. There were 5 league fixtures over the season and the Christmas Cup and End of Season Tournaments were held within the January and April fixtures respectively. Unfortunately the December and March fixtures had to be cancelled due to low entry numbers.   The End of Season Cup winners were Wiltshire Mavericks Swindon who beat runners up Salisbury by 3 points.   The winners of the Christmas Cup were Salisbury who beat Devizes by 3 points.   The winners of the league were also Salisbury who had an impressive 16 point lead over runners up Devizes. Trophies for winners and runners-up were presented at the end of season presentation evening.   Congratulations to Salisbury Bluestones Ladies who won medals, either Gold or Silver, in all three events!   Thanks to all clubs who have entered teams into the fixtures this season and supported this league. I’d especially like to thank Salisbury and Devizes who managed to attend every fixture so thank you to both clubs for your continued support to the league.   I’d like to thank Matt, who helped me with organising venues and sorting out the order of play for the fixtures.   Finally the feedback about this league is very positive as it is a fantastic opportunity for juniors to experience competitive matches in a friendly environment. It also gives the ladies a chance to play over a ladies height net, for some this is a rarity as most training sessions and matches are geared towards the men’s/mixed game. I hope that most clubs see this and will continue to support this in the coming seasons.   Final league table shown below: Team      Matches Played Matches Won Matches Lost Complete Sets Won Unfinished Sets Won Total Points League Position Salisbury Bluestones  17 14 3 22 8 52 1 Devizes 17 8 9 14 8 36 2 Wootton Bassett 10 7 3 9 5 23 3 Wiltshire Mavericks Swindon 7 5 2 6 1 13 4 Calne 14 0 14 3 0 6 5  Melksham 3 0 0 0 0 0 6   Christmas Cup final table:   Salisbury Devizes Calne Points Position Salisbury   24-26 15-7 25-19 12-15 25-7 15-8 25-15 15-9 14 Christmas Cup WINNERS Devizes 26-24 7-15 19-25 15-12   25-20 8-15 25-21 18-16 11 Runners-up Calne 7-25 8-15 15-25 9-15 20-25 15-8 21-25 16-18   8 3rd place     End of Season Cup table:    Team  Points  Completed  sets won Unfinished sets won Placing  Wiltshire Mavericks Swindon 9 4 1 WINNERS  Salisbury 6 3 0 RUNNERS UP  Devizes 6 2 2 3rd Place  Melksham 0 0 0 4th place Appendix G Beach Development Officer’s Report Initial Objectives Publicise Beach Volleyball to make people aware of its’ existence and that it can happen in Wiltshire (Miles away from a beach). E-mail sent around to all Wiltshire clubs containing; Calendar of  Beach events that will be held in the SW Region  this Summer. No response or enquiries as a result of this –except at the Sunday Beach event. Setting up a Summer Beach Volleyball League.- Some response from people who have played beach before. But a disappointing response from clubs We have had representatives from Wootton Bassett /Calne/ Devizes at the first session  A regular session has been set up at Coate Water on Sunday afternoon from 2:30 pm – If you want to join in then get on the Text list. Assume the session is on unless the weather looks a bit marginal – In which case check your text to see if it has been cancelled. Information is always posted on the WBVC website. (Richard Howells to advise on general access to the website)   I intend to progress with the League – I would like to keep the Sunday event as a general session and have an evening/s ( say Tuesday or Thursday ) during the week for weekly league sessions. Initially this will start as league 1 which will have 4 -6 people entered in it as individuals. Every player will play with others in pairs and gain points that will be added up to determine a winner on the night. As interest develops further leagues will be added with the top team  moving up a league and the bottom team moving down a league.   There is a junior Beach event being organised for Saturday 4th August to run alongside a “come and try volleyball day at Coate Water (Part of a general Sports Promotion event by Swindon Council). I’m looking for junior entries as individuals, or teams. I intend to organise a mixed volleyball event on Sunday 15th July as a suggested date. How best to publicise events? Can I use WVA Website Other ideas? What interest is there? Other items Application made to EVA to build another additional court at Coate Water and improve the existing one. (Declined, but application well received) Intend to apply for money to build another court and improve drainage to existing court.  Points will be scored dependent upon the number of people in the league on the night.  Points will be allocated as follows; If 5 people play Winner 5 points 2nd 4 points 3rd 3 points 4th get 2 points 5th gets 1 point If 6 people play: Winner gets 6 points 2nd gets 5 points 3rd gets 4 points 4th gets 3 points 5th gets 2 points 6th gets 1 point ·         ETC.,etc. ___________________________ Points will be accumulated and at the end of the Summer season there will be a winner. (Beach King/Queen).     Appendix H Devizes Club Report   With the club loosing over 17 players and the Wiltshire Mavericks Ladies and the Devizes South-West team pulling out of their respective leagues and Devizes going from 3 teams to 2 teams in the close season for various reasons we thought this season could be a long and different season to prior seasons. This proved to be slightly wrong and it was another good season for Devizes with medals in all bar one competition we played in. Winners of the Pre-Season, End of Season, DK Cup coupled with runners-up of Ladies and Juniors League, Wiltshire Mixed League and Ladies Christmas Cup showed that the club is continuing to produce good quality players that consistently compete at a high level. Our U14s have step up to compete within the Wiltshire 1st Division and I think it’s a testament to the club over the last few seasons to see just how many of our players have gone on to further their volleyball at national and international level. Training sessions have been well attended and most sessions have been structured well.  It’s been another successful season; however we are keen to gain new senior members as we are a little light in this area.   Matt’s General Points and Observations for the season: I think it’s been a good season in Wiltshire overall. Cliff as chairman has really come into the post and has been organising and running the association in a solid and professional manner at a time it was really needed.   Devizes have enjoyed participating in all competitions. Thanks must go to Calne and Neil Bentley for organizing these this season. However the feedback I have had from the End of Season tournament was that the matches were a little rushed (being only 12 minutes long) and they could have been 15-20 minutes in length. It was my mistake entirely that I missed the deadline for the tournament however the emails were not entirely clear(in my opinion)  and it proved a little hasty to cancel the tournament and indeed the presentation evening. However it was a fantastic effort to eventually go from 2 teams up to 7 teams for the tournament.   Perhaps something we should look into is booking the end of season and presentation evening at the start of next season so the date is set right up front at the beginning of the season so all clubs have a high visibility of this and can plan well in advance. This way we could even bring back a raffle and sell the tickets throughout the season to generate more income.  I was a little concerned at the end of the season when I logged on to view the league tables online to see a message saying all positions were provisional and winners etc will not be confirmed until the end / mid (?) May. The tables online and updating and entering the fixtures / results online I believe is working really well but I am not sure about the bonus points for doing this and would like to see the tables and entries online perhaps verified each month so the tables accurately reflect the teams positions in the table. I think 1 team moved up the league 2-3 places at the end of season when all verifications were taken into account.   I think I should also point out that if it were not for Devizes having to field players over 18 and winning both matches against Erlestoke prison in the 1st Division, it is my belief that Erlestoke would have won the 1st Division and would have been promoted. I totally understand why we cannot take U18s into the prison and respect this, however I do feel a little harsh (even guilty!) in taking in a ‘strong’ team that is not representative of our 2nd team and how this has perhaps impacted the 1st division this season. RichardHowells Tue, 19 Jun 2012 11:29:00 GMT f1397696-738c-4295-afcd-943feb885714:22 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/4/Volleyball-England-Insurance-Cover.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=4 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=4&PortalID=0&TabID=169 Volleyball England Insurance Cover https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/4/Volleyball-England-Insurance-Cover.aspx Volleyball England operates a group insurance scheme.  Find details on the VE web site at www.volleyballengland.org/membership The personal accident insurance component is here (as of Jan 2012) VE Personal Accident Insurance WVADocumentEditorAccount Thu, 26 Jan 2012 10:57:00 GMT f1397696-738c-4295-afcd-943feb885714:4 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/3/January-2012--Minutes.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=3 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=3&PortalID=0&TabID=169 January 2012 - Minutes https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/3/January-2012--Minutes.aspx WILTSHIRE VOLLEYBALL ASSOCIATION   GENERAL MEETING   Held at Calne Sports Centre, Calne Wednesday, 25th January 2012 at 19:00   1.      Present Cliff Ball                                  Chair                                       Calne Paul Rainey                            Secretary                                Olympiad Serena Morten                        Treasurer                                Calne Sarah Newstead                     Ladies Development               Devizes Matt Stevens                           Junior Development (Girls)    Devizes Jenny Boorman                      Child Protection Officer          Calne Steve Spurlock                       Vice Chair                               Aquae Sulis Mike Wedekind                                                                       Aquae Sulis Neil Bentley                                                                             Calne Matt Vanstone                                                                         Erlestoke Jorg Steimer                                                                           Wootton Bassett   2.      Apologies Richard Howells                      Mixed League                         Wootton Bassett Hans Kaashoek                                                                      Devizes Matt Morten                                                                            Calne Kelly Jones                                                                             Swindon John Bird                                                                                 Salisbury   3.      Minutes of Previous Meeting a.      Everyone accepted the minutes as a true account of the meeting held on 2nd November 2011. b.      It was suggested that any actions should be made more visible in the minutes. c.      It was noted that the apology for Jorg Steimer not attending the previous meeting was not minuted.   4.      Matters Arising a.      Matt Stevens to liaise with Richard Howells for a diary for clubs Action – Matt Stevens to follow up with Richard Howells to get links added to the WVA website that link in to the pages on the clubs websites that show club events. b.      WVA events to be put on the web. Action – Matt Stevens to work with Richard Howells to get links for junior fixture dates added to the website. c.      Payment received for reimbursement from Volleyball England for Maverick Ladies. d.      Good will money not received back from the SWVA. Action – Matt Stevens to try and get good will money back from the SWVA. e.      It was requested that Salisbury provide match times to clubs. Action – Salisbury to confirm match times. f.       Rules (registration) – All clubs must be affiliated to VE before playing.  Suggested rule change to make players club tied regarding Pre-Season and Ladies and Juniors Action – Cliff Ball to send email suggesting rule change.     5.      Ladies & Junior League a.      Report in appendix a. b.      There is a possibility that a fixture could be run in April. c.      It was noted that if there were only 2 teams the fixture would not be run. d.      If 3 teams played, it was agreed that the WVA would subsidise the fixture by £5 - £10 if the event was run at a loss. e.      The age of juniors was clarified as that they are classed as under 16 if they are 16 within the school year.   6.      Competitions a.      The second round for the Dave Kinder Cup was drawn in Calne at the beginning of January. b.      All matches will be played in January. c.      Currently working on dates for the Dave Kinder Cup final and the End of Season Tournament. d.      Suggested date for the End of Season Tournament is 19th May. e.      It was suggested that a junior tournament could be held and people are keen to do one, but nothing has been organised yet. Action – Competition Secretary to suggest a format for the junior tournament. f.       John Postance is organising a year 10/11 competition for schools with Wiltshire County Council.  He is looking at minis wit 3-a-side.   7.      WVA Mixed League Progress a.      The league appears to be running smoothly. b.      There have been a few instances where clubs have changed the match dates but it is believed not to be having an effect on the league on the whole.  If the clubs are able to agree new dates then there is minimal need of interference from the league secretary. c.      Clubs were reminded that the home team must enter the results within a week of the fixture and the away team must check the results within 2 weeks of the fixture to ensure they get their bonus points.  Some teams have lost their points. d.      Away teams trying to approve their results when the home team has not entered them will have their bonus points re-applied manually as long as the away team has informed the league secretary before the end of the 2 week window. Action – Richard Howells to look into sending an email confirmation to the away team to inform them of the results having been entered.   8.      Junior Development a.      The girls regional squad has had their funding pulled for this season.  The South West have committed to cover the shortfall for 1 session per month. b.      U14 and U16 girls squads. U15 and U17 boys squads. c.      1 girl from Calne, 7 girls from Devizes and one from Swindon have attended the Girls training. d.      The regional tournament is currently set for the Jubilee weekend. e.      2 girls (aged 12, 13) from Devizes are training for the under 16’s England South and are doing quite well.   9.      Mavericks Ladies The costs incurred during the playoffs which were hosted by Mavericks have now been refunded by Volleyball England rather than the clubs that played.   10.   Mavericks Men a.      The team has played 8 games so far and won 7. b.      A report has been requested to be supplied by the club if a member cannot attend.   11.   Treasurers Report a.      The Account currently has just over £3554.67. b.      1 club is required to pay registrations c.      Any new players need to be paid by clubs d.      HSBC bank in Calne is closing.  The closest branch will be Chippenham.  If this is too inconvenient then the bank may be changed. e.      Approximately £150 is due in but there will be money going out to pay for the replacement trophies and engraving f.       Action – Matt Stevens to try and get good will money back from the SWVA.   12.  Child Welfare Officers Report No reported issues.   13.   Club Round Up a.      Aquae Sulis – Training is going well on the Monday evenings.  There are normally more than 12 people turning up.  There are some foreign players turning up to the training that are interested in playing friendly matches.  It was discussed that it may be possible to do a friendly tournament at Erlestoke with 3/ 4 teams playing.  It was suggested that it might be worth doing in April with it being held at the weekend.  Clubs would need to register including player lists. b.       Olympiad – Training going OK.  There are a couple of players out with injuries.  The club has lost 1 player, gained another and one has come back to the club after being away.  The hall was closed after the New Year but the letter informing that it was shut didn’t make it to the club.  The hall is also closed on 6th February which required that match against Salisbury Druids to be rearranged.  c.      Calne – The club is entered into all WVA tournaments.  The club tried to enter into the South West minis but missed the deadline whereas other teams that missed the deadline were allowed to play.  The mixed league has been slightly disappointing.  The club was pleased with the turnout after the Christmas break as 24 turned up for the first session. d.      Trowbridge – The club had their AGM at the beginning of Jan.  They are keen to have friendlies, with one possibly on 18th February at Trowbridge Leisure Centre.  The club is keen to get into the Whitfield tournament and is keen to get a little bit of coaching, say 15 minutes/ month. e.      Devizes – See appendix b. f.       Salisbury – Not present. g.      Melksham – Not present. h.      Erlestoke – First time in the league for a lot of people.  The club is hoping to do a number of friendlies with them being held preferably on the weekend but could be held 18:00 to 19:40 in the evenings.  All the players are really keen and would like to put more teams into the league.  The club is getting new posts and also looking at trying to get an outside court set up. i.        Wootton Bassett – Doing well in both leagues.  The club is healthy with the ladies doing lots.  The Sunday trainings are mainly men. 14.   AOB a.      There is sand available for Beach volleyball courts.  Irwin Aiken sent through an expression of interest for updating the court at Cote Water, a second court and fixed posts.  It was suggested that Irwin could be a beach development officer for the WVA next year and would be willing to accept ideas.  It was suggested that maybe a summer beach league might be possible.  Everyone thanked Irwin for applying for the courts and unofficially taking on the role of beach development officer. b.      Kelly Jones from Swindon volleyball thanked the WVA for the supply of balls to the club. c.      Insurance – It was suggested that a copy of the group insurance policy be attached to the minutes of the meeting as an appendix.  As the file is a pdf, appendix c will be a separate attachment in the email. Action – Link to the Volleyball England website insurance page to be added to the WVA site. d.      There is a SWVA meeting at Weston-Super-Mare on 4th February from 10: to 14:00 which Cliff Ball cannot make.  Transport would be paid.  It was asked if someone could go to represent the WVA in Cliff’s place.   15.   Date of Next Meeting Wednesday 7th March @ 19.30 at Salisbury Auction/Livestock Centre/Market, Salisbury Road, Netherhampton, Salisbury, Wiltshire, SP2 8RH. Appendices   Appendix A. Ladies and Juniors Report Since November there has only been one fixture – last Saturday (21st January). This doubled up as the Christmas Cup as the original date for Cup in December was cancelled due to low entry numbers.   Three teams entered this fixture – Salisbury, Calne and Devizes. Other teams such as Wootton Bassett and Swindon had trouble generating a team. This was due to a SW match the next day and people having to work on the Saturday. As we get more teams on a Sunday we are looking at the dates for the next two fixtures to see if they can be changed to a Sunday if they aren’t already.   Christmas Cup    Scoring for the Christmas Cup was slightly different to the league. 2 sets were played first to 25 and second to 15. 2 points were awarded for winning a set and 1 point was awarded for a team if they had half the amount of points at the end of a set. Each team played each other twice. We thought this schedule was fair and allowed as much volleyball to take place as possible. The results were as follows:   Salisbury Devizes Calne Points Position Salisbury 24-26 15-7   25-19 12-15 25-7 15-8   25-15 15-9 14 Christmas Cup WINNERS Devizes 26-24 7-15   19-25 15-12 25-20 8-15   25-21 8-16 11 Runners-up Calne 7-25 8-15   15-25 9-15 20-25 15-8   21-25 16-18 8 3rd place   Unfortunately I forgot to take the medals with me to the fixture and these will now have to be presented at the End of Season Presentation evening. Sorry about that!   Appendix B Devizes Club Round Up ·       Doing ok, Moved from 3 teams to 2 teams in mixed league ·       Really struggling with adult numbers for 2nd team ·       Having to ask 13 year olds to participate in some matches ·       3 new adult club members have come onboard since the start of the season. We have lost 7 adult members and 9 16-18yr old members. ·       After school club at Lavington School increasing in numbers. Have picked up 8 New Year 7 (11-12yr olds) this season after a assembly presentation ·       U18 girls undefeated in 1st round of national cup, beating Academy of Beach Sports and Lancing College. ·       U18 girls lost to Ashcombe and Wessex in the 2nd round of the national cup. With one 12yr old and one 13yr old on court all the time. Lost 23-25, 22-25 to Wessex ·       Two girls training with the England South U16s squad (Yasmin Kaashoek 12, Edith Waterman 13) ·       Combined Devizes / Swindon U15 boys team competed in the SW U15 championships. Team mainly made up of U13s played well and won a set out of 3(?) matches ·       Devizes U17 girls were runners up in the SW U17 Women Championships. ·       Sarah Newstead is enrolled on coaching course ·       Devizes Ladies and junior team finished runners up in the Christmas cup to Salisbury. Team contained 4 U13 boys. They are 2nd overall in the Ladies and junior league ·       Have 5-6 U14 girls attending SW regional squad training regularly per month ·       Continue to support the SW Junior Grand Prix with 2-5 teams entering from the club per tournament. ·       Would like to look into organising a junior ‘Grand Prix’ tournament in Wiltshire in partnership with the Wiltshire clubs. I believe with Swindon, Melksham (Both club and School), Calne, Devizes and possible Salisbury all with juniors U15 this could be achievable. Anyone willing to help co-ordinate this with Devizes?   WVADocumentEditorAccount Wed, 25 Jan 2012 10:53:00 GMT f1397696-738c-4295-afcd-943feb885714:3 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/2/November-2011--Minutes.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=2 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=2&PortalID=0&TabID=169 November 2011 - Minutes https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/2/November-2011--Minutes.aspx WILTSHIRE VOLLEYBALL ASSOCIATION   GENERAL MEETING   Held at Calne Sports Centre, Calne Wednesday, 2nd November 2011 at 19:00     1.      Present Cliff Ball                                  Chair                                       Calne Paul Rainey                            Secretary                                Olympiad Serena Morten                        Treasurer                                Calne Sarah Newstead                     Ladies Development               Devizes Matt Stevens                           Junior Development (Girls)    Devizes Su Brennand                           Junior Development (Boys)    Melksham Jenny Boorman                      Child Protection Officer          Calne Steve Spurlock                       Vice Chair                               Aquae Sulis Dave Woolrich                                                                                    Salisbury Neil Bentley                                                                             Calne Kelly Jones                                                                             Swindon Rob Lewis                                                                               Erlestoke   2.      Apologies Richard Howells                      Mixed League                         Wootton Bassett Hans Kaashoek                                                                      Devizes Matt Morten                                                                            Calne   3.      Minutes of Previous Meeting Everyone accepted the minutes as a true account of the meeting held on 3rd August 2011.   4.      Matters Arising a.      Cliff Ball is sorting out the trophies and giving them to the relevant people/ clubs. b.      Salisbury owes £4 for 2 juniors from last season. c.      Competitions insurance to be discussed later.   5.      WVA Mixed League Progress a.      League is running OK.   There have been a couple of disruptions to the entry of the results onto the web that were outside the control of the league secretary.  If there are any issues the clubs should inform the league secretary. b.      It is the clubs responsibility to put the results on to the web (1 week after match played for the home team and 2 weeks for the away team) or the bonus points will be lost. c.      Entry of the match officials/ man of the match scores are not operational.  Any old scores prior to this part of the entry system working will be filled in retrospectively. d.      Action – Matt Stevens to liaise with Richard Howells for a diary for clubs. e.      Action – WVA events to be put on the web   6.      Ladies & Junior League a.      Report in appendix a. b.      Registration can be done with a list of players (including club) on the day.   7.      Competitions Report in appendix b.   8.      Junior Development a.      There has been 1 grand prix so far this year at Weston-super-Mare with players from Swindon, Calne, Devizes and Melksham.  The meet is on 3rd December. b.      26th November is the under 15’s at Christie Miller which is 6-a-side girls/ boys. c.      Due to the Olympics the school games will be early. d.      The first boy’s regional training had 31 turn up.  The next one on 12th/ 13th November is on at the same time as the Cadet training. e.      A satellite Grand Prix is to be held in Swindon, which is open to all clubs.  The points awarded will be half those awarded at a normal Grand Prix.   9.      Mavericks Ladies a.      Unfortunately due to a lack of players willing to commit to playing national league this season there is no longer a Mavericks Ladies team. b.      The club is still awaiting playoff costs from back in May 2011 to be reimbursed by Warwick (£85) and Portsmouth (£97).  Volleyball England has even reduced the amount each club had to pay, even though this was the Mavericks outgoings for hosting. The Mavericks have had to take travelling costs from both teams out of the money owed as well. c.      I have taken this up with Jonathan Moore (VE) and now Paul Bohannan (President of the Competitions Commission) but have still not received the money after 5 months and numerous e-mails and phone calls. d.      Matt Stevens has taken up the role of coaching Bath University on Tuesday evenings and coaches their national league ladies. He is looking into developing a link back to the WVA and the university as there is an abundance of players wanting match time at the university. e.      Still owed £230 for costs incurred during the playoffs which were hosted by Mavericks.  Contact made with Jonathan Moore (EVA Competition Secretary) but to no avail.  A letter is required form the WVA to a higher authority within the EVA (Matt Stevens to draft letter) f.       Fixtures received for next season; however of the 15 players from last season, only 4 players have definitely committed to playing, 4 are not playing and 7 have not yet replied.  It is therefore likely that the Mavericks will withdraw from the league this season. g.      A suggestion was made that any Mavericks players who wish to play next season could consider playing with the Wootton Bassett SW ladies team, or the Wootton Bassett ladies could help to strengthen the Mavericks team to allow it to enter the league. h.      Action – Cliff Ball to send follow up email to Volleyball England regarding reimbursement.   10.   Mavericks Men The team has played 6 games so far and won all of them.  The team does not train, though the individuals do train at their own clubs.  All players (~15) are enjoying playing South West League.   11.   Treasurers Report a.      The Account currently has just over £3500. b.      Olympiad and Calne owe some money. c.      Approximately £150 is due in but there will be money going out to pay for the replacement trophies and engraving d.      Action – Matt Stevens to try and get good will money back from the SWVA.   12.  Child Welfare Officers Report a.      No reported issues. b.      CRB checks with VE are required every 2 – 3 years.  It was commented that it is worth checking on when renewal is required as VE give very short notice.   13.   Club Round Up a.      Aquae Sulis – Training on a Monday.  Stable numbers and money with 14 turning up each week.  New players turning up (mainly ladies).  Aiming to get to the EOS tournament. b.      Olympiad – Training going OK but numbers are still on the low side.  c.      Calne – Training going well.  Have a couple of new players.  Struggled for players in the first match due to 2 teams playing.  Played the pre season and in the Dave Kinder Cup.  The club has around 17 juniors currently and needs to concentrate on bringing them in to the senior matches. d.      Devizes – See appendix c. e.      Salisbury – The club has lost a couple of players but has gained some juniors.  The Druids are a bit light on players but this is being covered by the Pagans.  One of their players Pav broke their arm, which required an operation.   The WVA wish Pav a speedy recovery. Action – Salisbury to confirm match times. f.       Melksham – Last year there were only 4 – 5 seniors turning up to training on a Sunday from 8 – 10.  Training is now 7:30 – 9:30 and 12 – 14 turn up with Su and Alan coaching.  Juniors are still on a Tuesday 7 – 8 with around 10 showing up. g.      Erlestoke – Have around 10 players made up from staff and in mates.  Extra staff are required to run the volleyball and hence there is not much time to train.  The focus for playing is more based on the attitude of the player rather than ability.  Other teams turning up for matches are required to have a photo ID and be at least 18.  As players may be searched, bring as little as possible (mobiles/ scissors etc should not be taken in). h.      Wootton Bassett – Not present. 14.   AOB a.       Trowbridge – Mike is coaching on a Saturday morning and may enter a team next season.  There is a possibility of entering in the End of Season with Aquae Sulis. b.      MOD Corsham – Looking into availability/ installing kit/ posts.  Hoping to have this sorted this season to try and get some interest and training in the hope of entering a team next year. c.      Rules (registration) – All clubs must be affiliated to VE before playing.  Suggested rule change to make players club tied regarding Pre-Season and Ladies and Juniors. Action – Cliff Ball to send email suggesting rule change. It was suggested that new teams may enter the End-Of-Season Tournament if agreed by the executive committee as well as paying for player/ team entry. d.      Swindon Juniors – Kelly is employed by the council and currently has approximately 250 kids playing but with no club set up as there is no money to set up the club.  Currently they are playing at Ridgeway for £20 for 2 hours and they pay £2.50 each.  10 weeks are being paid by the council but after they are not paying.  Some funds are available through the schools child support (like school dinners).  VE have not provided any help.  It was agreed unanimously that the VE affiliation would be through the Mavericks (Club name) with the team having a name including Swindon.  The club also needs balls and the WVA agreed that 2 bags of 6 balls up to a maximum of £130 would be paid by the WVA. e.      Lavington School – The hall is owned by the school but the kit is owned by Devizes Club.  To stop the possibility of damage to the kit, the post bolts are removed and stored separately.  If a club requires the use of the volleyball equipment, a request should be sent at least 1 week in advance to Matt Stevens (email or text) and will cost £10. Action – Matt Stevens to send an email. f.       VE Insurance – Does not cover personal injury only critical injury and death.  If personal cover is required, this should be taken out separately and normally the cover start 6 weeks after informing the insurance company (must ready the small print)  Affiliation to VE gives £5M liability cover, entry into VE competitions, discounts and registry of contacts. g.      Player Safety – Coaches should always be ware of safety issues especially at the net and feet not going under. h.      Cliff Ball presented a trophy to Salisbury Volleyball Club. i.        Cliff Ball reminded everyone that a representative from each club should be at all meetings.   15.   Date of Next Meeting Wednesday 25th January @ 19.00 at the Calne Leisure Centre. Appendices   Appendix A. Ladies and Juniors Report The WVA ladies and juniors season kicked off on 23rd October, with 4 WVA teams in attendance. The quality of volleyball was of a high standard and it was very enjoyable taking part. I have now updated the ladies and juniors web page; you can find all the information such as fixture dates, results and the current league table on there. Devizes now have links with Bath University and are encouraging some of the ladies to attend the Ladies and Juniors fixtures; 2 players attended at the last fixture. If any other clubs have links with other clubs/ players I would like to encourage you to let them know about the ladies and juniors league, the more people and teams that turn up the better! Current league table as of 2/11/11:  Team Played Won Lost Complete Sets Won Unfinished Sets Won Total Points League Position Wootton Bassett 3 2 1 4 2 10 1 Salisbury Bluestones 3 2 1 4 1 9 2 Devizes 3 2 1 3 1 7 3 Calne 3 0 3 0 0 0 4  The next fixture is on 13th November. Appendix B. Competitions Secretary's Report Start-of-season tournament The start-of-season tournament was held on 11 September at the Christie Miller Sports Centre in Melksham. Only four teams (from Devizes, Calne and Melksham) entered. Due to the disappointing number of entries the tournament was shortened in order to keep costs down. The format used was a round-robin where all the teams played each other in a league with the top two teams playing a three-set final to determine the winner of the Shield and the other two teams playing a final to determine the winner of the Plate. The results of the finals were Devizes beat Calne Comets 2-0 to win the Shield while Calne beat Melksham to win the Plate. From a financial perspective, each team paid £30 to enter and the cost of the hiring the hall was £96.40, so there is a small profit to pay for the prizes to be presented at the annual awards. There was one issue raised regarding the entries. I had stipulated that teams should register their players with the league secretary. I believe all the players who took part have been registered with the league but the question was raised about whether this was necessary and does that tie the players to the team that they played for at the tournament. Since the teams are not necessarily the same as the teams in the league, this did cause some confusion and it may be necessary for insurance purposes but I need to check that with Volleyball England. Dave Kinder Ten teams have entered the Dave Kinder Knock-out Cup. This means that only four teams will play in the first round with the remainder (Olympiad, Melksham, Devizes 6X, both teams from Calne and Wootton Bassett Bees) given a bye. The draw was carried out after the league match between Olympiad and Wootton Bassett Aces and the two matches are Aces v. Erlestoke and Druids v. Pagans. Salisbury have already notified me that they intend to play the match between their two teams in December. I have not yet had confirmation of when the other match will be played. I would like to propose that the next round (of eight teams) is completed by the middle of February, the semi-finals by the end of March with the final being played just after Easter (middle of April). End-of-season tournament Nothing has yet been done to start the planning of the end-of-season tournament. Appendix C Devizes Club Round Up Since last season we have had sixteen players leave the club, mostly moving on to further their education at University or 6th form colleges away from Wiltshire. Five players have decided to give up volleyball to concentrate on other sports or are just too busy with work and family commitments. However we have gained three new members and are working hard to increase our visibility as a club.   The club has a successful pre-season tournament, entering one team and eventually beating Calne in the final. The league season has been going well, winning some and losing some. Our main concern is Sunday evening matches with the number of juniors in our second team and other regional volleyball events happening at weekends, we have already struggled to fulfil our commitments.   Thanks must go to Calne in allowing us to re-arrange one of our matches against them due to it being half term and Devizes not being able to put out a team. A new date has been agreed and communicated to the league secretary.   The club has entered one team into the National Cup U18 Ladies competition and are participating in the Junior Mini Grand Prix throughout the season.   Yasmin Kaashoek (12) and Edith Waterman (13) have been invited along to England South U16 girls training and we have 6 juniors participating in regional volleyball training once a month between the ages of 11 and 14.   Jodie Amor, Robyn Sayers and Rachel Draper all participated in the UK School Games in September getting a bronze medal (finishing 3rd). Jodie and Robyn were part of the 1st 6 on court with Rachel being frequently used as a substitute.   Sarah Newstead has been selected to score in the Para Olympics   AOB: Not received any emails re: anyone in Wiltshire wanting to attend a coaching course.   Not heard of any progress in regards to a level 1 course in Wiltshire / Swindon. Registrations for L&J league WVADocumentEditorAccount Wed, 02 Nov 2011 10:52:00 GMT f1397696-738c-4295-afcd-943feb885714:2 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/1/August-2011--Minutes.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=1 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=1&PortalID=0&TabID=169 August 2011 - Minutes https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/1/August-2011--Minutes.aspx WILTSHIRE VOLLEYBALL ASSOCIATION   MEETING   Held at Calne Sports Centre, Calne Wednesday, 3rd August 2011 at 19:00     1.            Present Cliff Ball                      Chair                                       Wootton Bassett Steve Spurlock           Vice-Chair                               Aquae Sulis Serena Morten            Treasurer                                Calne Sarah Newstead         Ladies Development               Devizes Matt Stevens               Junior Development (Girls)    Devizes Jenny Boorman          Child Protection Officer          Calne Neil Bentley                 Competitions Secretary          Calne Jorg Steimer                                                               Wootton Bassett Matt Morten                                                                Calne Chris Warren                                                               Olympiad   2.            Apologies Paul Rainey                Secretary                                Olympiad Richard Howells          League Secretary                   Wootton Bassett Sue Brennand             Junior Development (Boys)    Melksham John Bird                                                                     Salisbury John Postance                                                            Salisbury Hans Kaashoek                                                          Devizes Baz Jenner                                                                  MOD Corsham   3.            Minutes of Previous Meeting The minutes of the AGM, held on 29th August 2011, were accepted as a true account of the meeting, subject to the following amendments:   The WVA bank balance as at 29th August 2011 was £3,125.23   Bank balance to be reported at each meeting, the balance now stands at £3,105.23.   Clarification of rules: Player Short system; this applies per team, and means that 1 player may appear 8 times per season, or 4 players twice etc (i.e. overall total of 8)   Calne: Organised to enter junior tournaments throughout the season (amendment to club report)   Devizes have 1 set of spare posts, not 8 as stated.   4.            Matters Arising No further trophies received, new ones are to be purchased as required.   Salisbury: Payments owed to WVA, this is still on-going.   Rules review (see correction to AGM minutes). Marketing and Publicity Officer: No nominations or volunteers to date. End of Season Presentation Evening: Calne, being the tournament organisers, to propose a date and format for the day/evening (preferred day is a Saturday). Most importantly the presentation evening should follow the end of season tournament.   Instead of a WVA Welcome Pack being produced it was felt that an overview of the WVA, including contact details should be added to the website, Cliff Ball to discuss with Richard Howells.   5.            WVA Mixed League 2011/12 Season Timescales Proposal to commence league in last week of September (Sunday 25th) Finalisation of fixtures: 17th September Draft Fixtures:   3rd September League Entries: 25th August   Teams Entering   Club / Team Name Contact (Reserve) Venue / Match Night Times (Warm Up / Play) Devizes   Lavington   6x Hans Kaashoek (Matt Stevens) Thursday 20.30 / 20.45 Barrels Hans Kaashoek (Matt Stevens) Thursday 19.00 / 19.15         Wootton Bassett   Lime Kiln   Aces Craig Broadhurst (Tbc) Thursday 20.30 / 20.45 Bees Tbc (Tbc) Thursday 19.00 / 19.15         Olympiad   Olympiad SC     Chris Warren (Paul Rainey) Monday 19.30 / 19.45         Calne   Calne SC   Comets Matt Morten (Neil Bentley) Sunday 20.00 / 20.20 Meteorites Serena Morten (Neil Bentley) Sunday 20.00 / 20.20 Asteroids Serena Morten (Neil Bentley) Sunday 20.00 / 20.20 Note 1: As a contingency, fixtures may be played on a Friday Note 2: Only one home match to be played on a Sunday evening Salisbury   Tbc Tbc Druids Tbc Tbc Tbc Pagans Tbc Tbc Tbc Warlocks Tbc Tbc Tbc         Melksham   Venue tbc     Su Brennand Sunday 20.00 / 20.15         Aquae Sulis   Bath SC     Steve Spurlock Sunday Tbc Other clubs who may enter the league are as follows:   MOD Corsham: Letter sent by Cliff Ball, laying out requirements to join the league. They have an excellent facility but currently only have temporary posts. It was stated that Devizes have a spare set of posts if required.   Erlestoke: They are interested in joining the league, however there are issues about under 18s being allowed in prison. It has been suggested to them that they read the WVA rules before deciding to enter. WVA teams were all in favour in principle, and were happy that both fixtures (home and away) could be played at the same time, or separately (for individual teams to decide).   Trowbridge: Mike Wedekind (Aquae Sulis) to confirm if they wish to join the league. It was also suggested that Trowbridge could supply players to help Aquae Sulis have sufficient players to enter the league.   If any new team does decide to join the league it was agreed they must start in Div 1, in accordance with WVA rules.   6.            Ladies & Junior League Fixtures for Wootton Bassett ladies (SW League) to be released on 14th August.  Once SW fixtures are known the WVA league fixtures can be arranged (Sunday daytime is the preferred time for matches). When arranging fixtures, national training dates must be taken into account.   Fixtures to be arranged for one per month commencing in October, plus a Christmas Cup competition.   7.            Competitions Calne VC is the competitions organisers (via Neil Bentley). Pre-season: Provisionally arranged for Sunday 11th September, ideally to be held at Christie Miller (it was proposed this was booked through Su Brennand, who is able to obtain discount). Registration of players: Team lists for the tournament are to be regarded as WVA registration (required for insurance purposes).   Action: Cliff Ball to review insurance requirements for competitions   Calne to liaise with Richard Howells to ensure dates are left free for competitions.   Format of cup competitions was unanimously agreed to be random draws.   It was proposed that Dave Kinder Cup entries to be made together with league entries. It was proposed that that competition entry fees would be £30 per team.   8.            Junior Development Sue Brennand to report at next meeting.   Calne team, plus two from Devizes and Melksham took part in the junior tournament held at Dorcan (Swindon) on Sunday 3rd July 2011, organised by Kelly Jones.   It was agreed it would be desirable to hold at least one junior tournament in the forthcoming season (possibly at the end of the season?). One of the Junior Development Organisers within the WVA to organise, in conjunction with Kelly Jones (Olympiad VC). The Junior Development Organisers within the WVA, not including the WVA Executive Members, are Andrew Wescombe (Calne VC), Su Brennand (Melksham VC) and Matt Stevens (Devizes VC).     9.            Mavericks Ladies Still owed £230 for costs incurred during the playoffs which were hosted by Mavericks. Contact made with Jonathan Moore (EVA Competition Secretary) but to no avail. A letter is required form the WVA to a higher authority within the EVA (Matt Stevens to draft letter)   Fixtures received for next season; however of the 15 players from last season, only 4 players have definitely committed to playing, 4 are not playing and 7 have not yet replied. It is therefore likely that the Mavericks will withdraw from the league this season.   A suggestion was made that any Mavericks players who wish to play next season could consider playing with the Wootton Bassett SW ladies team, or the Wootton Bassett ladies could help to strengthen the Mavericks team to allow it to enter the league.   10.         Mavericks Men 5 players will play every week, 10 will play as often as possible and therefore a team has been entered into the SW League for which fixtures are due on August 13th. All home matches are to be played at Lavington School.   11.         Club Round Up Calne Playing outdoors during the summer (typically 8 players), indoor training commences in early September. Olympiad Playing outdoors in the summer, training commences on first Monday in September. Wootton Bassett Playing outdoors during the summer (typically 6 players). Training commences in the first week of September, with Robin Morris as the new coach and Phil Heads remaining as overall Club Coach. Devizes Trained outdoors during the summer whenever possible, indoor training commences 1st September. The club has lost a significant number of players in the close season. After school club is to be run on Fridays. The Club has been awarded the ‘Team to Club’ designation by Volleyball England (offering a number of benefits, including half price EVA membership). Aquae Sulis Training stopped throughout the summer until a new (cheaper) training night could be arranged. Indoor training to commence on Monday 5th September (training was previously on a Tuesday) and will be a more structured session coached by Steve Spurlock. Salisbury (Reported by Cliff Ball on behalf of John Bird): 3 teams are to be entered into the leagues. Other clubs were reminded of the Salisbury tournament to be held on August 20th and 21st, and as yet no WVA clubs have entered. It was stated by other Club representatives that August is not the best time for tournaments due to the number of players away on holiday. A charity disco is being organised by John Bird, to be held in the Spinnaker Tower in Portsmouth on Friday 30th September. Melksham No report received.             12.         Any Other Business Coaching Course: Level 1 course to be arranged by Kelly Jones in Swindon, date tba. Clubs asked to e-mail Matt Stevens with the names of those wishing to attend the course. Clubmark: Matt Stevens announced that Devizes had received its Clubmark accreditation, which is awarded to clubs that run junior sections and demonstrate they are run in a friendly, helpful manner etc. Benefits of this scheme are that funding is available for junior development, however it was noted that any club seeking accreditation must have at least 2 qualified coaches.   13.         Date of Next Meeting Wednesday 2nd November @ 19.00hrs, at the Calne Leisure Centre (date agreed post meeting).                 Minutes prepared by: Steve Spurlock WVADocumentEditorAccount Wed, 03 Aug 2011 09:41:00 GMT f1397696-738c-4295-afcd-943feb885714:1 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/6/June-2011--AGM.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=6 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=6&PortalID=0&TabID=169 June 2011 - AGM https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/6/June-2011--AGM.aspx WILTSHIRE VOLLEYBALL ASSOCIATION ANNUAL GENERAL MEETING   Held at Calne Sports Centre, Calne Wednesday, 29th June 2011 at 19:00   Start of meeting 19:15   1.    Present and Apologies a.    Present Cliff Ball Chair Wootton Bassett Paul Rainey Secretary Olympiad Serena Morten Treasurer Calne Sarah Newstead Ladies Development Devizes Matt Stevens Junior Development (Girls) Devizes Su Brennand Junior Development (Boys) Melksham Jenny Boorman Child Protection Officer Calne John Postance   Salisbury Neil Bentley   Calne Steve Spurlock   Aquae Sulis Jorg Steimer   Wootton Bassett Matt Morten   Calne Helen Norrvall   Calne Mike Wedekind   Aquae Sulis b.    Apologies Richard Howells          League Secretary                   Wootton Bassett John Bird                                                                     Salisbury Hans Kaashoek                                                          Devizes Steve Grimes                                                              Devizes John Boorman                                                                        Calne Richard Morten                                                           Calne   2.    Minutes of previous meeting Everyone accepted the minutes as a true account of the meeting held on 6th April 2011.   3.    Matters arising a.    A.O.B.                                 1.    Cliff Ball will send out 1 more email to try and get the remaining trophies in. ACTION – Trophies to be returned to Cliff Ball                                 2.    ACTION – Cliff Ball to buy new trophies if some are still missing (unanimous agreement). b.    WVA Rules/ Constitution                                 1.    ACTION – Cliff Ball to send out the amended constitution and rules before AGM, in order that the amended documents can be voted on at AGM.   4.    WVA Executive Committee Reports a.    Chair                                 1.    See attached file or separate report                                 2.    It was also noted that a number of people in the WVA are involved in volleyball with the Olympics. Richard Morten, Serena Morten, Martin Shakespeare, Andy Smith, John Postance and Sarah Newstead. b.    Secretary                                 1.    See attached file or separate report c.    Treasurers                                 1.    A balance sheet was provided for the latest accounts.                                 2.    There is a discrepancy in the payments from Salisbury. ACTION – Serena to re-supply payments and list of registered members.   d.    Child Welfare                                 1.    No incidences have been reported since last meeting making the role easy.                                 2.    Everyone agreed that it has gone well this year with good support and guidance especially with the CRB checks. e.    Mixed League                                 1.    See attached file or separate report f.     Competitions                                 1.    See attached file or separate report                                 2.    Everyone thanked Matt for running the competitions on behalf of Devizes.                                 3.    It was asked if the end of season tournament was too late and hence fewer teams entered. It was also noted that if a team can’t get a full team then they can’t get through to the knock out stage of the competition.                                 4.    Devizes are standing down from running the competitions next year and suggested that a club run it rather than an individual. g.    Junior Girls                                 1.    Jodie Amor and Robin Sayers have received an Under 21 England cap at the age of 16.                                 2.    Jodie was at the opening of the new ASDA in Melksham as the sports person of the year. h.    Junior Boys                                 1.    Luke Wiltshire was responsible for assembling an under 18 team who just missed out by 1 set to get into the semi finals. The team was made up of 5 players from Devizes and 6 players from Team Southampton                                 2.    Under 15 and 17 say no entries from Wiltshire into the UK regionals.                                 3.    Some players have been chosen for the south west training camp.                                 4.    Joe Waterman played Libero for New Forest and will be playing for Wessex while away at University.                                 5.    Alex Jenkins is going to Loughborough. He is looking to coach next year but may be at City of Bristol.                                 6.    Beach season has started.                                 7.    Kelly Jones is running an under 12 tournament at Dorcan school, first weekend of July.                                 8.    If there are any juniors that want to play in under 15 – under 18 from any club, let either Matt Stevens or Su Brennand know. i.      Ladies                                 1.    Thanks go to everyone for a great season.                                 2.    It is a fabulous forum for developing juniors and having fun.   5.    Club Round Up a.    Olympiad – Numbers are still not too good. Playing on a Monday night in John Coles Park at 7pm. Looking to put 1 team into the league next year. b.    Devizes – Successful season with winning majority of competitions. The teams have developed well over the year. Losing 2/3 of the player next season due to university and jobs (20 of 35 going). Will be able to put 1 team in the leagues but hopefully 2. Need some new players to cope with 2 teams in the league. Some issues with Sunday matches due to junior competitions. The after school club is going well with 10 – 15 members. The second team had enough points to stay up but the club would not be able to cope with 2 teams in the premier division. Training stopped in April. c.    Salisbury – Very successful year with winning the premier league and division 1 and the 3rd team holding their own. Definitely having 1 team in the leagues next year but trying to get 3 teams. Playing outside now for the summer and start back inside in September. Have lost some players but are actively trying to recruit by using web as well as other ways. 2 schools are being coached for 1 hour per week for 14 – 16 years and are in talks with other schools. The other schools are keen but time and funding are the limiting factors. Tournament 20th – 21st August and costs £75 - £85 per team. Thanks from John Postance for the coach of the year award. d.    Melksham – AGM held on 14th June and all of the committee was voted in. Juniors are OK on a Tuesday 7-8 but seniors will be on Sunday 8-10 as will be matches. Will have 1 team in the league but maybe more. 2 players did a ref course with a couple more wanting to do one and 3 players want to do a coaching course (is there a junior coaching course?). e.    Wootton Bassett – It has been a difficult season due to the fire and had to re-arrange matches. Thank you to those clubs for helping out. Have lost a few players but still hope to have 2 teams next season in the WVA and a ladies south west team. Cliff Ball, vice chair, is leaving the club. The club want to wish him all the best. Play has started outside and had a tournament where 3 teams played. It was a fun day for the players and the families. f.     Calne – Last season saw the numbers down slightly but all 3 teams achieved what they had hoped. Organised to go to tournaments through the season. Junior girls didn’t do too well but the boys did. Doing some promotional events: - Outdoor, Calne carnival. Had some interest for new players both junior and senior. Will have 2 teams next season but may have 3. g.    Aquae Sulis – Had a roller coaster year with more downs than ups. Numbers at training 6 – 25. Ok for training next year but £80 per night for the hall on a Tuesday. Stopped for the summer but AGM will be in 2 weeks. Unsure of if the club can enter a team next year but want to still be affiliated with the WVA. h.    Mavericks Ladies – really successful this year and got 2nd in the league.  Got through to the play offs but lost 2 matches and did not go up. Training had 10 – 12 players. Will be in Div 3 West next year but as the team did not go up a number of players may leave. Have notified EVA but trying to recruit more players. i.      Mavericks Men – Have entered a team into the south west league for next season. There are players from most of the clubs in the WVA who would like to play. If there is any interest let Matt Morten know. Steve Grimes will be coach but no fixed training night. It is suggested that the team could guest at different clubs training nights and play matches. j.      New Clubs – MOD Corsham are interested in playing in the league. Currently they cannot enter the league as the posts are not fixed to the floor. Fixings can be arranged through Sportset and would cost something like £70 to get it done. Devizes have 8 sets of posts that could be bought (1/2 price) Erlestock prison is interested in re-entering a team into the WVA. All matches would have to be played at the prison and no under 18’s will be allowed. This may be an issue for division 1 due to the high number of juniors. As this is the case, it was suggested that they enter the premier league. If this is the case they will only be allowed to enter the premier division if it is not detrimental to any club. A vote was taken in principle for Erlestock to enter the league and there were no objections.   6.    Rules Review - It was agreed that the updated rules were correct except for rule 3J part 2 where a change is required.  There was a unanimous vote for the update and the rules. ACTION – Paul Rainey to update rule and supply prior to start of the new season.   7.    Constitution - The amended constitution was voted in unanimously.   8.    Election Of Officers All elections were passed unanimously a.    Chair                                                                     Cliff Ball b.    Vice Chair                                                             Steve Spurlock c.    Secretary                                                              Paul Rainey d.    Treasurer (last year of holding position)              Serena Morten e.    Child Welfare Officer                                            Jenny Boorman f.     League Secretary                                                 Richard Howells g.    Competitions Secretary                                        Neil Bentley (Calne VC) h.    Junior Girls Development Officer                                    Matt Stevens i.      Junior Boys Development Officer                                    Sue Brennand j.      Ladies Development Officer                                Sarah Newstead k.    Marketing and Publicity Officer                            Vacant - open for vote during season ACTION – Check for nominees at the next meeting   9.    AOB a.    Paul Rainey – Asked what the fees would be for next year - Unanimous vote for £30 for the team, £3.50 per player and £2.50 for juniors. b.    Jenny Boorman – Asked if there could be a calendar on the WVA website for all things that clubs do. c.    Matt Stevens (Devizes club) – It was noticed that the mixed league seemed to have a lot more matches after the Christmas break than before. It was suggested that the fixture should be evenly spread throughout the season or slightly loaded towards the beginning. It was discussed that the season should ideally start 2nd week in September with entries supplied 1st week in August. d.    Jorg Steimer – It was commented that it would be good to have more people at the end of season presentation evening. It was agreed last season that the evening would be a Sunday. Jorg suggested that it may be more popular if it was held on a Saturday and that raffle tickets go out before the day to try and sell more. ACTION – Discuss when/ which day the EOS presentation evening should be. e.    Mike Wedekind – Trowbridge is interested in volleyball. There are up to 20 people interested and are potentially looking at entering a team into the WVA. Mike and Steve will go to a meeting to try and “sell” volleyball. It was asked if there is a WVA “Welcome Pack”.   10. The Chairman thanked everyone for coming and closed the meeting at 21:45.   11. Appendix   a.    League Secretary’s Report 2010/11   This Season - The Leagues ran reasonably smoothly this season. We were somewhat later than usual starting this season. We had more fixtures than usual adjusted after the initial announcement. It turned out that I had misunderstood some teams’ requests – although it is doubtful that I could have met all of them anyway. The electronic league reporting system worked very well from my point of view. The clubs entered into the spirit of the system. There have been a couple of score sheets that never made it to me, there have been a few instances where I have had to remind teams to enter results or check them. The home team is credited with a bonus point for entering the result and the away team with a bonus point for checking it – the overall intent is that results are entered promptly and that the load on the league secretary is shared. Currently the bonus process is manual. I have allowed a lot of leeway this season and very few of those bonus points were lost. Some statistics – In the premier division there were 42 matches and 5,302 points awarded. In Div 1 there were 42 matches and 5,153 points awarded.   Next Season Proposals - RH would like to re-introduce the use of player registration numbers and REQUIRE their use on the score sheets. This is what we claim we do in Rule 3a. It does not happen. In the time I have played in Wiltshire I have not seen registration numbers used on score sheets. I want to introduce them because: 1.    It will help remind Captains/Coaches that they need to register players before matches. 2.    It will assist in identifying players where a player’s name is illegible; wrongly spelled or ambiguous   I would like to apply the timing rules for entering/checking score sheets more strictly. If I can find time to do the programming work I would like the system to send out automatic emails when results are awaiting checking. I’d also like it to apply win bonuses and enter/check bonuses automatically.   I am happy to continue as League Secretary if elected - Richard Howells WVADocumentEditorAccount Wed, 29 Jun 2011 09:59:00 GMT f1397696-738c-4295-afcd-943feb885714:6 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/1017/April-2011-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=1017 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=1017&PortalID=0&TabID=169 April 2011 Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/1017/April-2011-Meeting.aspx WILTSHIRE VOLLEYBALL ASSOCIATION   GENERAL MEETING   Held at Hare and Hound, Devizes Wednesday, 6th April 2011 at 19:30   Start of meeting 19:30   1.    Present Cliff Ball                      Chair                                       Wootton Bassett Paul Rainey                Secretary                                Olympiad Serena Morten            Treasurer                                Calne Sarah Newstead         Ladies Development               Devizes Matt Stevens               Junior Development (Girls)    Devizes Su Brennand               Junior Development (Boys)    Melksham Jenny Boorman          Child Protection Officer          Calne Richard Howells          Mixed League                         Wootton Bassett Irwin Aikin                                                                   Wootton Bassett John Bird                                                                     Salisbury Steve Spurlock                                                           Aquae Sulis   2.    Apologies Neil Bentley                                                                 Calne John Postance                                                            Salisbury   3.    Minutes of previous meeting Everyone accepted the minutes as a true account of the meeting held on 16th February 2011.   4.    Matters arising a.    A.O.B.                                 1.    Cliff Ball stated that the “Role of honour” is still in progress.  Cliff has some details but not all. ACTION – Trophies to be returned to Cliff Ball b.    Competitions                                 1.    End of season tournament. Rules to be kept the same as the league rules except where stated. ACTION – Competition secretary provide exception rules at the End of Season completion. c.    WVA Rules/ Constitution                                 1.    ACTION – Cliff Ball to send out the current constitution before. d.    Treasurers Update                                 1.    ACTION – Clubs and Treasurer to check for player/ team registration fees are all paid. e.    Child Welfare Update                                 1.    ACTION – Jenny Boorman to check what scope is acceptable for the CRB check.  E.g. club/ county/ region.   5.    Treasurers Update a.    Since the last meeting, the accountancy package has been changed.  A single error in the records was found and corrected. b.    The following clubs have monies owing for player registration:                                 1.    Calne                                 £11.00                                 2.    Olympiad                          £12.50                                 3.    Aquae Sulis                       £14.00                                 4.    Melksham – Need to check for Junior Player registrations and pay.                                 5.    Salisbury – Need to check for Junior Player registrations and pay.   6.    Child Welfare Update a.    No incidences have been reported. b.    For members of clubs who want to get CRB checked, it was suggested that they download the self declaration form from the Volleyball England website, fill it in and return to their club child welfare officer. c.    Volleyball England will inform people that have previously been CRB checked when their 3 years are about to lapse.  This can however be quite close to the end of the period, so it is worth the individuals having their own reminder to ensure continuation of cover. d.    It was recommended that all coaches and referees be CRB checked, even if the club does not currently have any junior players.   7.    Mixed League Update a.    Informal congratulations go to Salisbury who look uncatchable in the Premier Division – unbeaten so far this year. b.    Division 1 is between Salisbury Pagans and Wootton Bassett Bees. c.    Broadly – the league has run reasonably smoothly.  I do have to nag a little to get clubs to enter results online, a very few score sheets have gone astray and never reached me.  In this inaugural season I have not made a serious attempt to enforce a time limit on online entry.  I’d like to develop the system so that a cut off time is enforced automatically and an automated email sent to the away club when home club has entered the result. d.    The play-off is going ahead and an attempt should be made to play it before 9th May and definitely before the end of season tournament.   8.    Ladies and Junior League a.    Report in appendix a. b.    Everyone thanked Sarah (and Matt) for running the league this year. c.    Medals were given at the Christmas Cup but there was no trophy. d.    ACTION – Sarah to email the Treasurer with the monies taken/ spent for running the league. e.    The league made a £50 profit over the season and asked if £30 could be used to replace the headline of the net that was used.  Everyone agreed to the buying of the headline.   9.    Competitions a.    DK Cup:                                 1.    Both Semi Finals played. Olympiad beat Wootton Bassett A 3-0 and Devizes 6X Beat Devizes Barrels 3-0.                                 2.    The final is to be held on the 4th May at Christie Miller Leisure Centre from 19:00-21:00 b.    End of Season Tournament: End of Season Tournament date set and hall booked. Christie Miller, Melksham, Sunday 22nd May 11:00-16:00 (maybe from 10:00) with entry fee of £30 per team. c.    End of Season Presentation Evening:                                 1.    Date set and venue booked. Melksham Football Club, Sunday 22nd May from 18:00 (Venue open before 18:00)                                 2.    Irwin offered to run the raffle for the evening.  A budget of £100 was agreed.                                 3.    Entry for the evening was agreed at £6. d.    Outstanding Trophies and Medal Awards:                                 1.    Cliff Ball went through the list of outstanding trophies to try and get them returned as soon as possible. e.    Thanks were given to Devizes for running the competitions this year, especially for Matt and Hans. 10.  Junior Development And Competitions a.    Junior Girls Update:                                 1.    Wiltshire Mavericks U16 Girls have qualified for the National Final. They finished top of their last 8s group and beat Boswells school in the Semi-Final (2-0) to secure a place in the final on the 17th April. Their opposition will be Tameside of Manchester. It will be a re-run of the 2009 U18s final between Mavericks and Tameside.                                 2.    Devizes U13 girls came runners-up in the South-West Junior Championships (Yasmin Kaashoek, Vicky Cooper, Lara x!)                                 3.    Jodie Amor, Robyn Sayers, Rachel Draper and Amy Godwin have all been selected for the U16 South-West Girls Regional squad. Edith Waterman and Yasmin Kaashoek have been selected for the U14s South-West Girls Regional Squad. The Inter-regional’s will take place over the bank holiday weekend of 30th April, 1st and 2nd May. b.    Junior Boys Update:                                 1.    The Grand Prix are now finished with Calne and Melksham doing well and Devizes also doing well but had fewer teams than previous years.                                 2.    The regional talent program for the boys was generally held on Devon.  None of the WVA juniors have been selected.                                 3.    The squad for the inter-regionals has been selected in February after training sessions held on a monthly basis.  A south team will be made from the south west and south east regions for the UK School Games.  The process for next season’s selection will start again in September.                                 4.    Andrew Westcombe organised a friendly junior tournament with 6 teams from Calne and Melksham at the end of March.  He will try and get some more tournaments arranged in the next couple of weeks and invite other teams.   11.  Mavericks Ladies a.    Wiltshire Mavericks finished 2nd in Division 3 West behind Team South Wales. Currently negotiating with Warwick and Portsmouth to set a date for the playoffs. Winner will get promotion to Division 2 South. Team has lost 2 matches all season. Date of the playoff might prevent the team from entering the SW Champs, but the main priority is ensuring all players are available to play in the playoffs.   12.  Club Round Up a.    Devizes - South West team looking good to finish in the top 4 of the South-West league.  1st Team finished 2nd in the Wiltshire League.  2nd Team near the bottom of the premier table, but results could see them stay up.  3rd team in the lower half of the 1st Division but the players have progressed well over the season. The Ladies and Junior event was always well attended by Devizes and we hope to continue this progression next season, having won the league this season. The club is well aware that next season we will be losing at least 4 players and possibly up to 10 players due to University and players moving elsewhere for higher education/volleyball progression. We will certainly only be entering a maximum of 2 teams into the Wiltshire Mixed league next season and need to look at encouraging more people in the Devizes and surrounding villages to take up volleyball or else we will be stretched again next season in running two teams. Matt Stevens has informed the club he will not be taking on the role of Wiltshire Competitions Officer next season. No one else within Devizes is willing to take this on. So after this season Devizes will be stepping down from this post to allow another club the opportunity to shape how the competitions are run in the county. b.    Wootton Bassett – Are finally able to go back to their sports hall for training.  The teams have suffered due to the lack of training. The B team have done very well this season in the league and the A team have done OK.  The focus has not been there due to the lack of training sessions. c.    Melksham – Players are coming along to training.  The club have seen some new Polish and Nigerian player turn up but not all of them have stayed with the club.  The club are hoping to put a team into the mixed league next year but with some of the players on shift work, it may be difficult. Juniors are going well as Sue Pierce is taking Volleyball at the school and then players are being fed into the club. d.    Calne – Say they have a “Super” coach.  With this there has been an improvement in the standard of play. Juniors are going well, with more members than seniors. AGM set for 6th May. e.    Olympiad – Numbers are still not too good with 4 - 6 players at most training nights.  The club has done well in matches both in the league and also getting to the Dave Kinder Cup final. f.     Salisbury – Have had a good year for playing matches.  There have not been enough training sessions, especially since Christmas (only 2) due to the school hall being closed and matches but there are still more new starters. 20th/ 21st August will be the Salisbury Tournament – Links on the website. g.    Aquae Sulis – 15 – 20 player turn up to training but find it difficult to get a team together for matches.  There is a core of female players but players for the mixed team are low. The club can’t guarantee they will have a team in the WVA next season but will still affiliate and try and do something for the WVA.   13.  Rules Review a.    The majority of the remaining rules were reviewed on the night.  It was agreed that Cliff Ball and Paul Rainey would try and finish the rules after the discussion and would provide the amended rules for viewing prior to the AGM. 14.  A.O.B. a.    John Bird – Asked of the WVA would pay for courses.  It was mentioned that the WVA wouldn’t automatically pay as the benefit is to the club and not the WVA directly, but it was said that asking on a case by case basis could be done and a subsidy may possibly be available. b.    Irwin Aikin – Suggested doing a mini beach tournament (4-a-side).  Suggested date was 7th May but would send out an email to judge response.  If there are 5 teams then it could be 5 hours of playing. c.    Paul Rainey – Asked who is responsible for holding paperwork for the WVA.  It was stated that the Secretary should hold the information but the Chairperson would keep some as well. d.    Jenny Boorman – Mentioned that there is a Women and Girls Sports and Physical Activities Week June 6th to 12th. 15.  Next meeting to be held 29th June 19:00 to 21:30 at Calne Sports Centre in the Meeting Room. 16.  The Chairman thanked everyone for coming and meeting closed 22:55 17.  Appendix   a.    Ladies and Juniors League Secretary report 6th April 2011   All the league matches have now been played. The fixtures have been well supported by clubs with at least 4 teams in attendance and up to 6 teams playing in a few fixtures.   Congratulations to the winners, Devizes, who narrowly won the league with Wootton Bassett coming close runners-up. Both teams had won and lost the same amount of matches so the deciding factor was the number of complete sets won – Devizes won 16 complete sets to Wootton Bassett’s 14. I believe medals for winners and runners-up will be presented at the end of season presentation evening.   I would also like to congratulate Calne for their improvement over the season; it has been great to see the juniors coming along in leaps and bounds. I expect great things next season!   I’d like to thank Matt, who helped me with organising venues and sorting out the order of play for the fixtures, especially the ones which had to be re-organised on the day.   Finally, thanks to all clubs who have entered teams into the fixtures this season and supported this league.       Final league table shown below:   Team Played Won Lost Complete Sets Won Unfinished Sets Won Total Points League position Devizes 16 11 5 16 6 38 WINNERS Wootton Bassett 16 11 5 14 10 38 RUNNERSUP Salisbury 14 8 6 9 5 23 3 Bath 11 6 5 7 6 20 4 Calne 13 0 13 0 0 0 5   Sarah Newstead and Matt Stevens WVADocumentEditorAccount Wed, 06 Apr 2011 12:58:00 GMT f1397696-738c-4295-afcd-943feb885714:1017 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/7/November-2010--Minutes.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=7 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=7&PortalID=0&TabID=169 November 2010 - Minutes https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/7/November-2010--Minutes.aspx WILTSHIRE VOLLEYBALL ASSOCIATION GENERAL MEETING Held at Mortem Residence, Calne Tuesday, 30th November 2010 at 19:40 Start of meeting 19:40 1.    Present Cliff Ball                      Chair                                       Wootton Bassett Paul Rainey                Secretary                                Olympiad Serena Morten            Treasurer                                Calne Richard Howells          Mixed League                         Wootton Bassett Matt Stevens               Junior Development (Girls)    Devizes Neil Bentley                                                                 Calne Jenny Boorman          Child Protection Officer          Calne Hans Kaashoek                                                          Devizes John Bird                                                                     Salisbury Steve Spurlock                                                           Aquae Sulis 2.    Apologies Sarah Newstead         Ladies Development               Devizes Su Brennand               Junior Development (Boys)    Melksham Jorg Steimer                                                               Wootton Bassett Paul Goddard                                                              Aquae Sulis 3.    Minutes of previous meeting Everyone accepted the minutes as a true account of the meeting held on 6 September 2010. 4.    Matters arising a.    Mixed league                                 1.    It was agreed that there would be a guide generated to enter results on the website (www.wva.org.uk) ACTION – Richard Howells to generate guide.                                 2.    It was agreed that player registration must still be done 24 hours prior to playing the match.  Registration to be done via a phone call or email (text message is not classed as a method of registration). ACTION – Richard Howells to re-distribute club contacts. b.    A.O.B.                                 1.    ACTION – Treasurer to continue investigation of SWVA reimbursement of good will money.                                 2.    Cliff Ball requested that the “Role of honour” should be updated.  Cliff has some details but not all. ACTION – Trophy list to be obtained from Irwin ACTION – Trophies to be returned to Cliff Ball                                 3.    ACTION – WVA website to have a link to the EVA rules. c.    Child protection officer                                 1.    ACTION - Clubs to inform Jenny Boorman who their CWO is. 1.    Aquae Sulis 2.    Olympiad                                 2.    ACTION – A basic guide to volleyball club child welfare to be put on the WVA website. – IN PROGRESS                                 3.    ACTION – Matt to inform Jenny of course dates in Wiltshire so they can be put on the WVA website. 5.    Treasurers Update a.    It was mentioned that both Melksham and Aquae Sulis are still to pay registration. ACTION – Melksham and Aquae Sulis to pay registration fees. b.    The cost of trophies for the season normally is around £150 - £250 so this has to be considered in the outgoings as does the cost of the end of season tournament etc. which can potentially be up to £500 6.    Child Welfare Update a.    There have been no incidences regarding child welfare within the Wiltshire Volleyball Association reported. b.    Salisbury have requested a hard copy of the child welfare documentation to be provided to the club. ACTION – Provide Salisbury club with a hard copy of the child welfare documentation. c.    A child welfare officer should be nominated for each club that has junior players.  If an officer has not been organised then Jenny Boorman could be used (on request) as the contact until the club has organised an official. ACTION – Melksham and Aquae Sulis to inform Jenny Boorman if they have a Child welfare officer. d.    People at the meeting were informed that all club coaches should be CRB checked. 7.    Mixed League Update a.    There was an initial misunderstanding of the fixture requirements for Calne and Devizes clubs which required the league fixtures to be shuffled prior to the start of the league.  The league is now up and running relatively smoothly the league secretary is generally happy with how things are going. b.    The data entry onto the Website is slightly slow but seems to be working on the whole.  Bonus points for data entry are being added but this has not been fully automated yet.  A future development for the system will be that it will inform the away team that the home team have entered their results and is ready for checking. c.    Any disagreements will be dealt with in a fair manner. 8.    Ladies and Junior League a.    Report in appendix a. b.    It was requested that if a club enters a team that they stick to their decision.  It is better to turn up with some players and then borrow some players rather than pull out and the fixtures having to be re-arranged. c.    Costs of the competitions should be sent to the treasurer. 9.    Competitions a.    Reports for Pre-Season Cup, Dave Kinder Cup and End of Season Tournament are in appendix b. b.    Everyone agreed that Devizes has done a good job sorting out the Pre-Season Cup. c.    Preferred day for the end of season tournament was Sunday. ACTION – Competition secretary to write rules for the completion and bring them to the next meeting. d.    Dave Kinder Cup second round to be completed by end of January.  The draw for the semi final to be drawn latest by the end of January. ACTION – Cliff Ball and Richard Morten to check for old rules. 10.  Junior Development And Competitions a.    Report for Junior Development is in appendix c. 11.  Mavericks Ladies a.    Players from all clubs are welcome. b.    Report for Junior Development is in appendix d. 12.  Club Round Up a.    Olympiad – Season going OK with a couple of new players. Struggling a bit for officials due to having only 1 team. b.    Calne – Number of players are slightly down but just OK to keep 3 teams going. Finances have been restructured. Cliff Ball has done some of the coaching of the training sessions. Members are enjoying the change. Juniors are going well. c.    Wootton Bassett – Playing with 2 teams in the Wiltshire leagues.  B team is struggling a bit due to the ladies playing South West League. d.    Aquae Sulis – This season has been a bit of an upheaval due to quite a few players leaving.  Turning up with 6 new players at a match. Committee is struggling but surviving. 4 new men in the club. Players will hopefully get better with some stability in the club. e.    Salisbury – Club has grown with 24 registered players and 10 – 12 unregistered. Venue is an issue due to the numbers so looking at more coaches (need a training course) to split the training. The club is in schools to bring on juniors and the new website helped as well. Other clubs can use the sports hall if required most weekends if needed but it will be out of action from 23/12 – 3/2 due to exams. The 2011 Salisbury Volleyball Tournament is on the weekend of 19th/20th/21st August. The cost is £75 EVA affiliated; £85 non EVA affiliated team. Cost includes entry, camping, parking and disco for six people (£1 per extra person). f.     Melksham – Having problems with numbers. Training now moved to Tuesday night at the Christie Miller Sports Centre. g.    Devizes – Lavington after school club on Fridays (aged 11 and 14) attendance now over 14. Club junior sessions on Thursdays now have only 3 – 7 due to U16s moving up to the senior training. Advertising has recruited 4 new adult players and the club is trying to encourage more. South West men’s are going ok with 3 wins and 3 losses. The players are enjoying playing at this level and are progressing well. Wiltshire league 1st team have played two matches and won both. A power cut during a match caused matches to be postponed.  The 2nd team have played one match against our 1st team and the 3rd team, comprising of mainly development juniors, have competed well in both matches they have played in. Finding it hard to play matches on Sunday’s due to Mavericks Ladies, junior tournaments and SW fixtures. 13.  WVA Rules/ Constitution a.    Need to look at rules and send out. ACTION - Paul Rainey to send out rules via email (and forum) and get clubs to suggest changes. b.    Elected officers need to have a look at the constitution. 14.  A.O.B. a.    Devizes – Melksham turned up for a match with 5 players.  Requested a ruling from League Secretary. ACTION – Richard Howells to rule within 1 week.  Clubs have the right to appeal. b.    Salisbury                                 1.    Tim Kirton to be removed from the contact list and John Bird to be added.  Emails to certain team members needs to be limited.                                 2.    Suggestion of starting an “Area Cup” with Southampton and Portsmouth next season.  Recommendations accepted (Champions league, rounds or day event). c.    Cliff Ball                                 1.    Any rulings or comments should not be personal as all of the organisers are volunteers.  Should there be a code of ethics in the rules?                                 2.    Upcoming referees course. – There are 9 places taken by clubs from WVA at £35 per person and suggested to pay £10 per currently registered WVA person. Unanimous decision to pay the £10 per person. d.    Dave Kinder Cup Ruling. Salisbury Druids played Aquae Sulis in the cup but both teams played unregistered players.  The competitions secretary ruled that both teams should be disqualified as per the rules; “players must be registered no later than 24 hours prior to the start time of the scheduled fixture”.  Both teams appealed the decision.  During the discussion regarding the fixture it was agreed that the ruling by the competition secretary was correct but raised issues with the wording of the rules.  A number of scenarios were suggested for the outcome of the appeal and a vote by the executive committee was held.                                         1.    Vote 1 – Both teams disqualified. 3 for, 3 against. Casting vote by Chairman was against disqualification.                                         2.    Vote 2 – The result of the match played stands 0 for, 6 against.                                         3.    Vote 3 – Match replayed before 22 December.  If the match can’t be arranged then both teams are disqualified. 6 for, 0 against. 15.  Next meeting to be held 16th February at the Hare and Hounds, Hare & Hounds Street, Devizes, SN10 1LZ. 16.  The Chairman thanked everyone for coming and meeting closed 22:45 17.  Appendices a.    Ladies and Juniors League Secretary report 30th November 2010 Apologies for not being able to make this meeting, my coach said I wasn’t allowed to miss Wiltshire Mavericks training tonight! The Ladies and Juniors league have had two fixtures so far, one in October and one in November. Both fixtures were reasonably well attended - although at both there were last minute adjustments needed with the schedule, as teams entered then pulled out at the last minute! This is really frustrating, as I have been organised by sending out schedules to all clubs, who have entered, before each fixture. I am hoping this is the last time it will happen! I have been updating the ladies and juniors web page on the WVA website after each fixture so everyone should know how their club is doing! However, I do think there is a need to develop more ladies and juniors within the WVA and encourage more players to attend. The next fixture is the Christmas cup in a few weeks on 12th December. Thank you to all clubs who have attended for their support with this league. Here is the current league table after the two fixtures:   Team Points Devizes 19 Salisbury 18 Wootton Bassett 18 Bath 9 Calne 0 Sarah Newstead Devizes Volleyball club L&J secretary 2010 b.    Competitions   Pre-Season: A good turnout for the pre-season tournament with 7 teams entering. Matches were close in both pools and semi finals. The end results being Devizes 6X winning the Cup and Devizes Barrels winning the Shield The number of teams entering was really encouraging for volleyball in Wiltshire Dave Kinder Cup: 1st round taken place. Devizes 6X beat W. Bassett Bees Salisbury Druids beat Aquae Sulis Calne A beat Calne B. Quarter Final draw: Calne A v Devizes 6X Salisbury Druids v Devizes B Melksham V Olympiad Salisbury B V W. Bassett A As of yet I have not been informed of any of these fixtures being arranged other than Salisbury Druids v Devizes B. Please can I remind teams that all matches will need to be played by the end of January. Overall the competition has run smoothly, however I have seen some difficulties with teams not having any 'free' dates to arrange the fixture on. This has been compounded with a slightly later league start and some very hectic schedules for teams. Can I remind teams that other venues can be used not only each clubs home venue. I would like to say that I can see why there is a lack of volunteers in Wiltshire. Devizes stepped forward to run the competitions this season when no other club was willing to at the WVA AGM (thanks to W. Bassett who have been competitions secretary for the last few years). As a result of this Devizes have put themselves in a position where they need to ensure the competitions run smoothly and fairly. If difficult decisions need to be made we will do so in accordance to the WVA rules that all clubs have signed up to when entering the competitions. We cannot be biased or make subjective rulings, but must follow the rules to be fair to all. If clubs are affected by this and feel aggrieved then it is within their right to lodge an appeal to be heard by the WVA Exec Committee. As a club my partner and I do not expect to receive emails stating that we or certain individuals are not welcome at events any more, due to these decisions. I would hope that we can deal with issues in a responsible and adult way in the future without being judgemental on any one club or individual. If this continues to be the case then I will seriously consider my role within the WVA. Devizes as a club does not want to annoy anyone or upset anyone in running these competitions, however in certain cases we will have to make decisions not everyone will be happy with for a variety of reasons. End of Season: We are looking at the 3rd weekend in May (14/15th May). No venue has been explored yet. Perhaps Tidworth / Christie Miller are possibilities. c.    Junior Development   U18 Men: Devizes have entered the U18 Men’s National Cup with Team Southampton as we do not have enough U18s in Wiltshire to compete as an individual team. The 1st round was on Sunday 21st November. The team won all two of their matches comprehensively and are through to the last 16 teams in the country. Players from Wiltshire: George Sayers (Devizes) Joe Waterman (Devizes) Rob Cannings (Devizes) Christian Grimes (Devizes) Luke Wiltshire is coaching this team, thanks to Luke for doing this. U16 Girls: The Wiltshire Mavericks U16 girls received a bye in the 1st round due to them getting into the U15G semi finals last season. 2nd Round on the 9th January. The girls will be training on the 11th and 12th December in preparation for this. South-West Grand Prix: Melksham, Calne and Devizes have entered the two GPs this season. Results have been positive with all clubs winning and coming runners up in either the U12, U13 or U14 competitions. d.    Mavericks Ladies The women have competed well in the National League this season and currently sit top of the NVL Division 3 west having only lost one of seven matches. Experienced players like Kelly Jones and Cinzia Craighero, who both played in the top division last season have joined us. Hannah Tyre has also made a return and all three have boosted the team greatly. We have a nice blend of players with some very good U16s mixed in with some experienced players. Tony Sullivan has come on board and is now helping me with training. His experience is already benefiting the team. We are still looking for more players to join us at training on Tuesday nights at Christie Miller from 20:00-22:00. The club would again like to thank the WVA for covering our league and registration fees for this season. WVADocumentEditorAccount Tue, 30 Nov 2010 11:01:00 GMT f1397696-738c-4295-afcd-943feb885714:7 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/5/September-2010--General-Meeting.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=5 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=5&PortalID=0&TabID=169 September 2010 - General Meeting https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/5/September-2010--General-Meeting.aspx Child Welfare WVA: General Meeting 6th September 2010   As the identified Child Welfare Officer (CWO) for the WVA I would like to remind clubs of the need for CRB checks that are required for all volunteers who work with under 18 year olds. I suggest that within your club you hold a list of names with the CRB number and date that can be updated and monitored as necessary. Would you also be able to let me know who your club CWO is if you have one! Remember, you don’t have to have a dedicated junior training session to have to be aware of child protection issues.   Step 1:            Each Club should identify a Child Welfare Officer (CWO). This could be any responsible adult /parent who is interested in making sure young people can play and train in a safe environment. The roles and responsibilities for this role are available via www.volleyballengland.org Step 2:            The CWO will need to identify all the club members who work with young people and so will need a CRB check.  Each individual should then be issued with an Application form for Volleyball England Staff / Volunteers (CP1)  and Self Declaration form for Volleyball England Staff / Volunteers (CP2).  The application and self declaration forms need to be completed by the volunteer and returned to the CWO Step 3:        The CWO follows up the references identified on CP1 by sending a copy of the Volleyball England Standard Reference Letter (CP3)Volleyball England Standard Reference Return (CP4).   and Step 4:            The CWO will then provide the Volleyball England Office with a list of club volunteers who need a CRB check.   Step 5:            Volleyball England will send a CRB application form to each individual.  Once completed the form and the identification papers will need to be returned to Volleyball England. Step 6:   The form will then be processed and sent to the CRB. The disclosure certificate will be sent directly to the applicant and a copy will be sent to Volleyball England for their records. The Volleyball England Lead Officer will contact the Club CWO if there is any information on the disclosure that raises concerns. There is no cost to the individual seeking a check as long as their work with young people is in a voluntary capacity   *         The CWO responds to an alleged incident and Volleyball England outlines the reporting procedure to be followed (including using Child Protection Incident Report Form (CPIRF) ). *         NB it is not your responsibility to investigate any allegation, only to report the concerns bought to your attention.   Volleyball England (VE) has developed an extensive welfare section on its website with lots of useful information and further contacts.  www.volleyballengland.org or Responding & Reporting HELPLINE 0808 800 5000.  If you would like to talk to someone outside of your organisation you can also contact one of the following bodies: Child Protection in Sport Unit (CPSU) www.thecpsu.org.uk Childline www.childline.org.uk NSPCC www.nspcc.org.uk   Jenny Boorman – CWO for the WVA Email Jenny WVADocumentEditorAccount Mon, 06 Sep 2010 09:58:00 GMT f1397696-738c-4295-afcd-943feb885714:5 https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/8/July-2010--AGM.aspx#Comments 0 https://wva.org.uk/DesktopModules/DnnForge%20-%20NewsArticles/RssComments.aspx?TabID=169&ModuleID=659&ArticleID=8 https://wva.org.uk:443/DesktopModules/DnnForge%20-%20NewsArticles/Tracking/Trackback.aspx?ArticleID=8&PortalID=0&TabID=169 July 2010 - AGM https://wva.org.uk/WVADocuments/Documents/tabid/169/ID/8/July-2010--AGM.aspx WILTSHIRE VOLLEYBALL ASSOCIATION   ANNUAL GENERAL MEETING   Held at CALNE SPORTS CENTRE, CALNE Wednesday, 21st July 2010 at 19:30       1          PRESENT   Richard Morten (Acting Chair & Calne), Serena Morten (Treasurer & Calne), Paul Goddard (League Secretary & Aquae Sulis), Tim Kirton, Carly Lane (Salisbury), Jenny Boorman, Neil Bentley, Andy Smith (Calne), Cliff Ball, Richard Howells, Jorg Stiemer (Wootton Bassett), Su Brennand (Melksham), Paul Rainey (Olympiad), Matt Stevens, Hans Kaashoek (Devizes)   2          APOLOGIES   Lynsay Scratchley, Sarah Newstead (Salisbury)   3          MINUTES OF PREVIOUS MEETING (AGM - 24 June 08)               Minutes not produced             4          MATTERS ARISING.               None   5          EXECUTIVE OFFICERS REPORTS   a.       Richard Morten welcomed the members to the meeting and explained he would be temporary Chair for the meeting only. He stressed the importance of the meeting as no meeting had been held for nearly two years and people would be resigning from their current positions. He thanked all the officers for their valued work over the past two years.   b          Mixed League Secretary (Paul Goddard).   Paul gave a comprehensive report (see below). The 2009/2010 League tables are at Annex A. Paul was thanked by all for his hard work over the past two or three years, and a special mention was given to the support from Sabrina Goddard.   Two leagues run this year, all games were completed successfully. Olympiad B chose to withdraw from the league just prior to the league starting which lead to fixtures having to be revised late in the day, so please can teams only enter teams that they are certain can fulfil the fixtures throughout the season.   Generally the league ran well this season but I did feel some of the pressure myself of not having a regular WVA forum to present league/result issues along with added responsibility which would have been alleviated by the presence of a WVA chairman. I feel I had to take on decisions myself based on only my perception of events in order to keep the league running, something which I feel needs to be corrected going forward.   I feel I must apologise to all the teams in the league as I didn’t feel I devoted as much time to keeping the leagues as well-oiled and answering questions as I have done in the previous season. Becoming a father and changing jobs last year required more of my time than before, so I am grateful to my wife Sabrina for doing a lot of the leg work for the league in the second half of the season when it came to verifying results online and handling a large amount of the paperwork.   Due to these commitments I will not be standing as WVA League Secretary next season.     Season Issues (Mixed League)     1.                    Player Short System for teams in same division   There is a lack of clarity of how the player short system seems to work where clubs have two or more teams in the same division. We had a few instances of players playing for multiple teams when they weren’t necessarily marked as ‘player short’. The rule does become ambiguous in this scenario but I do believe that if this was done it was within ‘the spirit of game’ as no one lodged a formal complaint and no team gained a significant advantage by this method.     ACTION: The League rules need revising but will keep the current rules for the coming season, subject to modifications in these minutes. (Cliff Ball, Richard Howells, Richard Morten)     2.                    Entering results online   Whilst on the whole the online results system is a huge step forward to lightening the load for the league secretary, some clubs were slow to enter results and indeed some still emailed me result sheets without entering results. I would like to see this mandated at the start of next season that all results need to be entered online within 5 days of the match being played, and away teams should verify the match within 10 days of the match being played.   ACTION: Home team to enter results on line within 5 days, away team to verify within 10 days. A league point will be awarded for teams that verify within the time frames (Richard Howells, all clubs) 3.                    Excessive amounts of paperwork Now we have an online results system I am thinking we can cut down on the amount of paperwork being sent through the post and filed by the league secretary. More responsibility should be on each team to enter and verify the match results and therefore I see League Secretary approval as an occasional activity where discrepancies or appeals occur. I don’t think there should then be a requirement to send the scoresheets to the League Secretary thus reducing postage costs and overheads. Maybe functionality could be added to the website to upload scanned versions of the scoresheets instead? ACTION: It was agreed that a scan of the score sheet will be sent to the League Secretary within 7 days (all clubs) 4.                    Unregistered players Thank you to teams who were pro-active when registering new players. Though I did have a couple of instances where unregistered players cropped up on scoresheets after the match had been played. I was more understanding of this at season start but there were some repeat offenders through the season I put down to poor club management. I took no further action with this during the season but the guilty clubs know who they are and should aim to improve this next season.   c    Junior Development Officer Boy’s Report (Su Brennand)    Grand Prix – Boys entered from Calne, Devizes and Melksham. Calne were able to attend more events this season and hopefully will continue next. Devizes had more girls than boys this season, but again hopefully more next season. Melksham won U11, U13 and U14 overall but were beaten by Wessex in the SW Champs for U14. Ladies and Juniors – this season I saw quite a few representatives from most clubs. The clubs were Devizes, Calne, Wootton Bassett, Salisbury and Melksham. This season this competition was well supported by junior players and it was good to see them gaining confidence and experience. VE Competitions – I believe Wiltshire has an U18 team entry this season for the boys, I believe they got through the first round but were beaten in the second. With all the new talent we hope to enter more age groups next season. Pre/End Season – Juniors featured in both these tournaments from Devizes, Melksham and I believe other clubs also. Please advise! Wiltshire League – Juniors were also seen in this season’s fixtures. It was great to see the improvement of play from all players. Inter regionals – U15s; we had only 2 boys train this season from Wilts and that was Jordan Norvill and James Wilkins of Melksham. U17s; we had 3 boys progress from U15s to U17s and they were successful and played at Kettering. They were George Sayers, Joe waterman and Rob Cannings all from Devizes club. UK School Games – I heard that some of the Wilts boys were chosen for training but I am not aware any have been chosen to represent England South. Please advise!   d    Junior Development Officer Girl’s Report (Matt Stevens)                   TBN   e    Ladies Development Officer (Sarah Newstead) Ladies and juniors league 2009/2010 season   The ladies and juniors league fixtures were arranged on single dates either on a Saturday or Sunday throughout the season. Four league dates were played (October/November 2009 and February/March 2010). The Christmas Cup fixture was held in December 2009. Salisbury, Devizes, Calne, Melksham, Wootton Bassett and players from Bath all attended the majority of fixtures. The league was very relaxed most of the time and teams were allowed to borrow players if they were short, this enabled more teams to attend the fixtures. The format over the season was timed games, playing sets up to 25 points. 2 points were awarded for each set won and 1 point for leading an unfinished set. All teams played each other once during each fixture.   Results: Wootton Bassett won the Christmas cup 27-12 with Bath as the runners-up. Medals were given out to both teams for this event on 12th December 2009 Salisbury Bluestones won the league on 37 points and Wootton Bassett were runners-up on 30. Gold and silver medals were given out to the teams following the final fixture in March 2010.   The Ladies and Junior league is a fantastic way to introduce juniors in our clubs to a match environment, not only for playing but also for scoring, refereeing and line judging. It also allows the ladies to play as a team from their club over a ladies height net! I hope that next season will be as successful if not more and lots of volleyball will be played.   I would like to thank every club in the WVA for fielding teams for the Ladies and Juniors fixtures, and also to Matt who helped me a great deal with the organisational side of things. If anyone has any comments or improvement ideas please let myself or Matt know.   ACTION: Ladies contacts to be passed to Sarah. Nil returns are required please (all clubs)       f     Competitions Secretary (Wootton Bassett)   There was no Start of Season Tournament this season. The Dave Kinder Cup was well supported with the Final being played at Christie Miller SC in Melksham. The winners were Wootton Bassett and runners-up Salisbury. The End of Season Tournament Shield and Plate were both won by Salisbury.   g    Treasurer (Serena Morten)         TBN     6    CLUB REPORTS   Aquae Sulis Difficult year for the club as we lost 4 regular first team players at the start of the season which resulted in scaling down to just one team represented in the WVA League. Led by Bruce Rayton, a new look Apollos side struggled in the WVA Premier. A lack of club volunteers to help referee and score some home games plagued us in the latter stages of the season.   Luckily the club is kept alive by a handful of loyal servants and despite our high court fees we manage to stay afloat and continue to enjoy more social volleyball.   However numbers at training has stayed promisingly high throughout the year so far, and we have had an influx of keen female players which may (or may not) lead to a more increased presence in the league next year.   Calne Calne Comets had a good season. In the Wiltshire Mixed League our priority was for our first team to gain promotion back to the Premier Division, which was achieved. Our junior teams did very well in the SWVA Junior Grand Prix with our U11 girls winning and our U12 boys runners-up in their respective competitions. The only downside to the season was the resignation of our head coach due to other commitments. We still have two coaches but they were coaching the juniors, so we are actively looking for at least one more coach and have advertised on the Volleyball England web site. Our membership numbers are fairly stable. We are seeing up to 30 adults and 30 juniors at training, although attendance is usually in the low twenties at each session for both groups. In terms of recruitment, we will be advertising in the local press at the end of August ahead of returning to training on 3 September. We are trying to improve our facilities and are in the process of purchasing a referee stand from Devizes Volleyball club. One of our coaches, Jenny Boorman, as part of National Sports Week has been to both Cherhill Primary and Sheldon schools.   Devizes ·         Finished fifth in the SW league, 7th In the SW championships ·         In the Wiltshire Mixed league finished 2nd and 5th in Prem and 7th in 1st Division. ·         Wiltshire Ladies League finished 3rd ·         Wiltshire Cup, lost in Semi-Final, as per the End of Season tournament   Juniors: ·         3 U17 men were selected for the SW regional squad (Joe Waterman, George Sayers, Rob Cannings) ·         4 U16 girls were selected for the SW regional squad (Jodie Amor, Rachel Draper, Robyn Sayers, Amy Godwin) ·         3 U14 girls were selected for the SW regional squad (Yasmin Kaashoek, Ella Ward, Edie Waterman) ·         U15 girls got to the Semi-Finals of the National cup ·         U17 boys got to the last 8s of the U18s National cup ·         U12 girls won the U13 girl SW Grand Prix   Club Overall: Relocated permanently to Lavington school, training on Thursdays with club link agreement with coaching after school on Fridays.   Working toward renewing our club mark accreditation for 2011 when existing one runs out.   Healthy membership of over 30 players across all age groups, running 5 different adults teams in various competitions across the region.   Club members have voiced there concern about the lack of leadership within Wiltshire and are well aware that more volunteers are needed. I am personally worried about the declining amount of teams within the Wiltshire area that has already seen the Wiltshire Mavericks Men’s team disappear along with various clubs ‘B’ teams competing in the Wiltshire League   Melksham   Olympiad Olympiad club has had a rather unsuccessful season in comparison to recent years.  At the beginning of the season we decided to enter 1 team as the club struggled to fulfil the second team fixtures the previous season.  The number of registered players have also gone down with only 18 registered players this season in comparison to 22 the previous season.  A few of these players have moved on and so unless something major happens between now and the start of next season, the club would only be able to put one team in again.  Having only one team this year has been useful in giving the newer players a taste of a higher level of game than they would have, but this has also meant that we have not been able to play our strongest team for the matches.  That being said, the way the league has been run this year and the previous year(s) all of the team would like to say thank you to all involved and have thoroughly enjoyed playing in some very close matches.   This last season has seen Tony Sullivan take over as main coach, but unfortunately he is only able to make about half of the training sessions due to work commitments.  We are hoping he will continue in this role for the next season and with the hope of getting some new players, we will be able to take advantage of his experience and improve on the performance this year.   The club is in it’s summer break which doesn’t mean we stop playing altogether.  Volleyball continues in John Coles Park on a Monday at 7pm and if anyone fancies playing (as long as it has been dry) they are free to turn up and play.   Salisbury Verbal report given at meeting – electronic copy not received.   Wootton Bassett Verbal report given at meeting – electronic copy not received.     Mavericks Ladies Verbal report given at meeting – electronic copy not received.   Mavericks Mens Verbal report given at meeting – electronic copy not received.   7.         ELECTION OF OFFICERS 2010/2011               All passed unanimously.   Chair:                                      Cliff Ball Mixed League:                        Richard Howells Junior Development:               Su Brennand (Boys)/ Matt Stevens (Girls) Ladies Development:              Sarah Newstead Competitions Officer:             Devizes Volleyball Club Treasurer:                                Serena Morten Secretary:                                Paul Rainey Child Protection Officer:        Jenny Boorman                           8.         AOB                         a.         Matt Stevens requested financial support from the WVA for the NVL ladies squad. It was noted that all players bar one play in the WVA Mixed League and there was a large number of junior players. It was agreed that the NVL team entry fee would be paid but emphasised that this was a one-off payment. The annual affiliation of the Wiltshire Mavericks would continue to be paid by the WVA.               ACTION: The treasurer will reimburse Matt Stevens the cost of NVL entry (Serena Morten) ACTION: The treasurer will reimburse Andy Smith or Matt Stevens for the Mavericks affiliation (Serena Morten)   b.         There is a possibility that we are owed four goodwill fees from the SWVA from when the WVA had two men’s teams and two ladies teams in the SW League.   ACTION: The treasurer will investigate (Serena Morten)   c.         Jenny Boorman reminded the meeting that all clubs with juniors (Under 18s) in their membership must have a nominated Child Protection Officer.   ACTION: The clubs are to provide the name of their CPO to the WVA CPO, Jenny Boorman (all clubs)               d.         It was agreed that signatories for WVA bank account will be the Chair (Cliff Ball), Treasurer (Serena Morten) and Secretary (Paul Rainey).   ACTION: The treasurer will arrange the appropriate forms on production of these minutes (Serena Morten)               e.         The approved match ball for WVA competitions will be the Mikasa MVA200. A ball will be given to each club. ACTION: The treasurer will arrange the purchase of 7 balls for WVA clubs (Serena Morten)   f.          Devizes VC (Matt Stevens) will organise a Pre-Season Tournament subject to entries. The contact list for this meeting will be used as the initial contact.   9.         DATE OF NEXT MEETING.   6th September 2010, 19:30. Hare and Hounds, Devizes ANNEX A to WVA AGM 2010   Mixed League Tables   Premier Division   P W L SF SA PF PA P +/- Points Wootton Bassett Aces 12 11 1 31 5 881 640 241 53 Devizes 6X 12 11 1 28 8 862 666 196 50 Salisbury Druids 12 5 7 17 19 759 798 -39 27 Aquae Sulis Apollos 12 4 8 16 20 764 810 -46 26 Devizes Barrels 12 5 7 13 23 718 811 -93 23 Olympiad A 12 4 8 13 23 754 837 -83 21 Salisbury Pagans 12 2 10 8 28 690 866 -176 10   Division 1   P W L SF SA PF PA P +/- Points Calne Comets 12 12 0 32 4 888 612 276 56 Wootton Bassett Bees 12 9 3 22 14 812 722 90 40 Melksham VBC 12 6 6 21 15 814 784 30 31 Salisbury Warlocks 12 5 7 16 20 774 838 -64 26 Calne Asteroids 12 5 7 12 24 741 810 -69 22 Calne Meteorites 12 3 9 12 24 685 841 -156 18 Devizes Half Pint 12 2 10 11 25 726 833 -107 15 *Olympiad B 0 0 0 0 0 0 0 0 0   * Withdrew from league WVADocumentEditorAccount Wed, 21 Jul 2010 10:02:00 GMT f1397696-738c-4295-afcd-943feb885714:8